I was lucky enough to be able to completely plan our pub folder structure
before implementation. The only Top-level folders refer to our subsidiary
names beneath that are only 5 folders: Depts, Groups, Projects, General,
Admin. No one but our exchange admins DL is granted owner access on the
folders (no individuals are granted access to the folders - too messy)
When someone requests a PF we don't usually create it as requested, I find
out how they plan to make use of it and can generally make suggestions for
how to best use them. (For example most people create subfolders when they
really just want the items categorized.) We spend a lot of time showing
people how to customize the views so they can filter or sort the info in the
ways that they want to see things. It helps to show them that sub folders
are not searchable from the parent.
This method does require more work on the admin's part but creates a very
usable (not just manageable) structure and we now have the trust of the rest
of the business to create something that will work the way they want.
Sorry for the long answer... Here are my specific answers:
1. No only admins - and the admins are always granted owner rights on the
folders
2. Yes
3. No, we only grant our Line-of-Business DLs with access.
4. Nope. We use the line-of-business DLs for all permissions.
Scott
-----Original Message-----
From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]]
Sent: August 28, 2001 7:45 AM
To: Exchange Discussions
Subject: Rule of thumb for Public Folders
An issue has reared its ugly head over public folders. Due to lack of
planning in the beginning, we have dumped all folders under the public
folder area for folks to post to. Some folders allow all, some folders allow
only certain folks to access them. What is the general rule of thumb
concerning Public folders?
1. Do you let anyone create them as will?
2. Does the Exchange admin force everyone to go to him for requests? 3. Do
all folders under "Public Folders" let all employees in? 4. Do you create
sub folders for folders that are needing restrictions on who access it?
I was thinking of creating a Main folder called Company info with subfolders
like Bulleting board, MIS tips, HR forms etc. Then creating another Main
folder called "Business related" or something and have sub folders that only
certain folks can get to.
Does this sound normal? How do you maintain your public folder hierarchy?
Thanks!!
Ron
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