"We do tell them to sort their mail into personal folders if they
insist on keeping "everything" but we ask them to keep them on their Home
drive. This way, they can keep their mailbox sizes down to well below our
corporate standard limit."
If you are worried about viruses and the potential danger of having one run
ramped on your LAN, then why in God's name would you want a user to put
Email in a Personal Folder? Leave email on the email server. If users
need more room and can make a business case for it, then give it to them.
If your server is running out of room or is underpowered then get a bigger
one or add another.
If you don't want users keeping email on the email server, then why even
have an Exchange server. Any old POP account would suffice, they all suck
equally.
Is the HD space on the server where the user's "HOME DRIVE" is located any
cheaper then the HD space on the Exchange server? Email belongs on an Email
server, 'nuff said.
Matthew
Exchange Disaster Recovery, Live it, Learn It, Love It, Get yours today!
http://www.microsoft.com/TechNet/exchange/technote/edrv3p1.asp
"Besides the technical limitations on the PST (remember the P stands for
Personal, that means you're responsible not the mail admin)..." Jim Schwartz
8-16-01
>>>-----Original Message-----
>>>From: Gomez, Mary Lou [mailto:[EMAIL PROTECTED]]
>>>Sent: Monday, September 24, 2001 3:04 PM
>>>To: Exchange Discussions
>>>Subject: RE: # of folders in mailboxes
>>>
>>>
>>>"I" am not confused. As I stated in the previous response, I
>>>specifically
>>>described the folders I was seeing and where they were
>>>located. And yes, I
>>>do know the difference between the mailbox folders and
>>>personal folders. I
>>>did not scan for their personal folders, only the mailbox folders
>>>themselves. The scan (GroupShield's On Demand Scanner) only scans the
>>>top-level folders which includes any newly created folders
>>>the users have
>>>added. We do tell them to sort their mail into personal
>>>folders if they
>>>insist on keeping "everything" but we ask them to keep them
>>>on their Home
>>>drive. This way, they can keep their mailbox sizes down to
>>>well below our
>>>corporate standard limit.
>>>
>>>Who cares? I, along with management now care because we have
>>>people who are
>>>not adhering to our standard. With the virus hit we took
>>>last week, we are
>>>working on strictly enforcing all of our standards. Exchange
>>>is just one of
>>>them. We do have mailbox size limits & adhere to those. We
>>>don't raise those
>>>for anyone, not even the president of the company. My
>>>question originally
>>>was not on limits...but on reporting out of Exchange 5.5. I
>>>understand that
>>>2000 will give me various reporting functionality but I'm
>>>not finding the
>>>same in 5.5.
>>>Mary Lou
>>>
>>> -----Original Message-----
>>> From: Monteleone-Haught Matt - Millville
>>>[mailto:[EMAIL PROTECTED]]
>>> Sent: Monday, September 24, 2001 1:19 PM
>>> To: Exchange Discussions
>>> Subject: RE: # of folders in mailboxes
>>>
>>> I'm coming in late on this thread so excuse me if you've
>>>answered this.
>>> What are you using to SCAN the folders with?
>>>Are you sure
>>>your scan their
>>> Personal Folder? Sounds like you are scanning
>>>the Exchange
>>>server
>>> mailboxes, not the Personal folder. You do realize that
>>>they aren't the
>>> same?????? If my assumption is right and you
>>>are scan only
>>>the Exchange
>>> server mailboxes, then who cares how many
>>>folders the users
>>>have. Hell, I'd
>>> love to see more of my users, get their sh*t
>>>organized into
>>>folders, instead
>>> of having everything heaped into just the
>>>inbox. If you are
>>>worried about
>>> mailbox sizes then institute mailbox limits and stick to
>>>them. There are
>>> numerous threads in the archives about mailbox
>>>limits......If any of this
>>> confuses you, then by a book by Tony Redmond or Paul
>>>Robichaux. You will
>>> also need to read said book....
>>>
>>> Matthew
>>> Exchange Disaster Recovery, Live it, Learn It,
>>>Love It, Get
>>>yours today!
>>>
>>>http://www.microsoft.com/TechNet/exchange/technote/edrv3p1.asp
>>>
>>> "Besides the technical limitations on the PST
>>>(remember the
>>>P stands for
>>> Personal, that means you're responsible not the mail
>>>admin)..." Jim Schwartz
>>> 8-16-01
>>>
>>>
>>> >>>-----Original Message-----
>>> >>>From: Gomez, Mary Lou
>>>[mailto:[EMAIL PROTECTED]]
>>> >>>Sent: Monday, September 24, 2001 1:50 PM
>>> >>>To: Exchange Discussions
>>> >>>Subject: RE: # of folders in mailboxes
>>> >>>
>>> >>>
>>> >>>In Outlook, you can have 3 sets of folders: top-level
>>>which
>>> >>>is your mailbox
>>> >>>items that come canned with the application (Inbox,
>>>Deleted
>>> >>>Items, Sent
>>> >>>Items, Calendar, etc), Public Folders and in
>>>between,
>>> >>>Personal Folders. When
>>> >>>running the scan, you can see each
>>>mailboxes' folders
>>> >>>(Inbox, Sent Items,
>>> >>>Deleted Items, etc) being scanned. There are
>>>about 13 on
>>>the
>>> >>>average for
>>> >>>each user mailbox. Some mailboxes, as they
>>>were being
>>> >>>scanned, had within
>>> >>>these top-level folders, subfolders like: Inbox - my
>>> >>>personal stuff, Inbox -
>>> >>>collections, Inbox - >>>, and the list went on. The
>>>folders
>>> >>>were not only
>>> >>>limited to the Inbox.
>>> >>>
>>> >>>We instruct our users to go to Options,
>>>Personal Folders
>>>and
>>> >>>to point to
>>> >>>their home drive if they want to "hoard"
>>>mail. Some of
>>>these
>>> >>>users have
>>> >>>obviously not done this and I'd like to find
>>>out who they
>>>
>>> >>>are so we can get
>>> >>>this corrected. This scan took us a total of about 30
>>>hours
>>> >>>because we only
>>> >>>use 1 Exchange server. I'm hoping this will finally
>>>convince
>>> >>>the powers that
>>> >>>be to let us purchase a 2nd Exchange server
>>>where we can
>>> >>>split Exchange off.
>>> >>>
>>> >>>Mary Lou
>>> >>>
>>> >>>
>>> >>>
>>> >>>
>>> >>> -----Original Message-----
>>> >>> From: Herrick, Michael
>>> >>>[mailto:[EMAIL PROTECTED]]
>>> >>> Sent: Monday, September 24, 2001 9:02 AM
>>> >>> To: Exchange Discussions
>>> >>> Subject: RE: # of folders in mailboxes
>>> >>>
>>> >>>
>>> >>> If I read the question correctly, you
>>>scanned
>>> >>>the server and
>>> >>>saw other
>>> >>> folders in their mailbox. How did you do
>>>this?
>>> >>>If you saw
>>> >>>folders on the
>>> >>> Exchange server, then what you
>>>saw were not
>>>PST
>>> >>>files. And
>>> >>>PST files do
>>> >>> not
>>> >>> prompt with a warning about
>>>running out of
>>>disk
>>> >>>space. Can
>>> >>>you please
>>> >>> clarify what you are seeing?
>>> >>>
>>> >>> Michael Herrick
>>> >>> Groton CIT Messaging Services
>>> >>> [EMAIL PROTECTED]
>>> >>>
>>> >>> ----- Original Message -----
>>> >>> From: "Gomez, Mary Lou"
>>><[EMAIL PROTECTED]>
>>> >>> To: "Exchange Discussions"
>>><[EMAIL PROTECTED]>
>>> >>> Sent: Friday, September 21, 2001 4:17 PM
>>> >>> Subject: # of folders in mailboxes
>>> >>>
>>> >>>
>>> >>> Does anyone know if there is a
>>>way to run
>>>some kind of a
>>> >>>report on
>>> >>> Exchange
>>> >>> that will tell me how many
>>>personal folders
>>> >>>were created in
>>> >>>each user's
>>> >>> mailbox? We are running
>>>Exchange 5.5, sp3 on
>>>1
>>> >>>server and
>>> >>>Outlook 98.
>>> >>> While
>>> >>> running a scan on our server, I
>>>noticed some
>>>users had
>>> >>>folders they'd
>>> >>> created under their Inbox or somewhere
>>>within
>>> >>>their mailbox.
>>> >>>We want to
>>> >>> notify these people that we want them to
>>>point their
>>> >>>Personal Folders to
>>> >>> their Home drives and not on
>>>the C:\drive.
>>>Some of these
>>> >>>people are
>>> >>> usually
>>> >>> pretty obvious because they constantly
>>>complain about
>>> >>>running out of
>>> >>> mail
>>> >>> space.
>>> >>> Thanks....
>>> >>>
>>> >>> Mary Lou Gomez, Sr. Network
>>>Administrator
>>> >>> Texas Guaranteed Student Loan Corp.
>>> >>> TSDS - Systems Management
>>> >>> 512-219-4980 (direct)
>>> >>> 512-336-6644 (fax)
>>> >>> [EMAIL PROTECTED]
>>><mailto:[EMAIL PROTECTED]>
>>> >>>
>>> >>>
>>> >>>
>>>
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