First, ask your corporate lawyers their opinion on this topic. Second, regardless of the answer, consider an email archival system. Why? Because the amount of business knowledge that flows through a corporate email system is staggering. Keeping this mail on your servers is not a good solution. Forcing end users to put this into PST files is not a good solution. The only good solution is to archive it to CD/DVD or a big ol' SAN. This gets it out of the production system but it is not lost.
The main reasons why I see people blast email is for "legal protection" against emails coming back and biting them in the you know what. So people blast them from the system. The problem with this is that NOT having the emails is just as bad or worse than having them. This is because a single email can be taken out of context. In general, it is not your internal emails, but the emails that get sent externally that come back to bite you. Without the full context of the conversation, you are left to the interpretation of a single email message. There are so many reasons to archive all of your email and the systems today are so advanced, it continually astounds me that more companies are not archiving email. > Is email retention legally required for a certain period of time now? > We don't currently have a policy for email retention - we keep monthly > backups for 1 year. The only information that I can find (and I may not > be looking in the right places) says that retention is based on your > company's communicated policy. We're an apparel company, so it's not > like there's other special retention requirements on us. My bosses just > decided this was important. > > Thanks. > Tara _________________________________________________________________ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:leave-exchange@;ls.swynk.com Exchange List admin: [EMAIL PROTECTED]
