Hi board,

It has been over a month since we've had any new meeting minutes. It's
difficult for the Foundation members to discuss current issues with
you if the minutes go out over 6 weeks after the discussion has taken
place. Are there any plans to improve the time it takes for the
minutes to be published?


Thanks
Kat

On 2 March 2017 at 02:34, Cosimo Cecchi <cosi...@gnome.org> wrote:
> = Foundation Board Minutes for Tue, February 21st 2017, 18:00 UTC =
>
> Next meeting date Tue, February 28th 2017, 18:00 UTC
>
> Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170221
>
> == Attending ==
>
>  * Meg Ford
>  * Allan Day
>  * Alexandre Franke
>  * Jim Hall
>  * Nuritzi Sanchez
>  * Rosanna Yuen
>  * Neil McGovern
>  * Cosimo Cecchi
>  * Shaun McCance
>
> == Regrets ==
>
>
> == Missing ==
>
>
> == Agenda for 2017-02-21 ==
>
>  * Welcome to Neil!
>  * SCALE 15x budget
>  * UNIXSticker campaign
>  * ED travel expenses (see conferences_2017.ods in cloud.gnome.org)
>  * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
>  * Domains email from Andrea
>
> == Minutes ==
>
>  * Round of introduction to welcome Neil
>
>  * SCALE 15x budget
>   * Nuritzi is requesting a budget for $350 for stickers and other materials
> to be used for SCALE and other US conferences/events
>   * The US travel box went missing a few years ago and has not been replaced
> since
>    * It was inconvenient/expensive to use the US travel box, and it had no
> SWAG in it either
>    * People liked the fact that it had a bigger monitor in it though
>    * It may be cheaper to print materials locally in the future, and focus
> on making it easier for groups to be self-sufficient
>   * Estimation of materials: 700 stickers, 100 flyers
>   * VOTE: approve a $350 budget for the materials
>    * +1 Nuritzi, Alexandre, Jim, Allan, Meg, Shaun, Cosimo. VOTE PASSED
>
>  * UNIXSticker campaign
>   * Signed stickers, Neil could participate.
> http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html
>    * ACTION: Nuritzi will connect Neil to them
>
>  * ED travel expenses (see conferences_2017.ods in cloud.gnome.org)
>   * We need to approve Neil's travel budget, so he can start booking flights
> for the events he would like to attend
>   * Neil sent a spreadsheet with the list of events
>   * GTK+ hackfest and LibrePlanet (FSF conference) are the events that need
> most urgent approval
>    * Would be possible to also schedule a meeting with RH's advisory board
> member (Christian Schaller) while there in Boston
>   * How much oversight did EDs have in the past about which events they
> attend and travel budget?
>    * Not a lot of oversight, Stormy/Karen were quite independent in setting
> their own schedule
>    * It would be good to have an idea of how much we spent on this for other
> EDs
>   * Board and treasurer need to decide how comfortable they are with giving
> the ED a travel budget and autonomy on this point
>   * We should still vote on the two urgent events before having a broader
> conversation
>   * VOTE: approve these expenses only, before we have a broader conversation
> about travel budget
>    * +1 Nuritzi, Cosimo, Allan, Shaun, Meg, Alexandre, Jim. VOTE PASSED
>   * ACTION: Neil to reach out to Kat about travel budget
>
>  * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
>   * Need to go through the receipts and put them on the wiki
>   * ACTION: Nuritzi to work with Rosanna on this
>
>  * Domains email from Andrea
>   * gnomejournal.org, tomboy-online.com, tomboy-online.org
>   * We don't want to keep them for now, but we can ask the community if
> people want to pick them up
>   * ACTION: Nuritzi to follow up with Andrea
>
> == Ongoing ==
>
> '''This section includes items which have seen an update in the last 30
> days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and
> subsequent minutes sections'''
>
>  * UNIXSticker signed stickers campaign
>   * http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html
>   * Neil could participate
>   * 2017-02-21
>    * ACTION: Nuritzi will connect Neil to them
>
>  * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
>   * 2017-02-21
>    * ACTION: Nuritzi to work with Rosanna on this
>
>  * Domains email from Andrea
>   * gnomejournal.org, tomboy-online.com, tomboy-online.org
>   * 2017-02-21
>    * We don't want to keep them for now, but we can ask the community if
> people want to pick them up
>    * ACTION: Nuritzi to follow up with Andrea
>
>  * WHS donations report
>   * 2017-02-14
>    * ACTION: Alexandre to follow-up with WHS about donation reports
>
>  * Hackfest process documentation
>   * 2017-02-14
>    * ACTION: Nuritzi to take a stab at updating the documentation for the
> process to request a hackfest and responsibilities between Board and TC
>
>  * Participation in academic survey email
>   * 2017-02-07
>    * This person should feel empowered to contact the community directly
>    * ACTION: Cosimo to respond
>
>  * ED hiring update
>   * 2017-02-14
>    * Reimbursements for expenses
>     * It may be cheaper to bundle the reimbursement together with the
> paycheck, but it depends on the payroll company whether that's possible
>     * ACTION: Rosanna to investigate
>    * Neil starts tomorrow
>
>  * Should the GNOME Foundation issue a statement about the immigration ban?
>   * The Linux Foundation did:
> https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban
>   * 2017-02-14
>    * Allan is working on a draft statement
> https://etherpad.gnome.org/p/GNOME_immigration_ban_statement
>
>  * 2017 Budget
>   * ACTION: Nuritzi to send a framadate for a budget meeting with the board,
> Neil and Kat
>
>  * From the mailing list - patreon campaign
>   * 2017-02-07
>    * For now, we are promoting the campaigns but not getting involved
> directly
>    * ACTION: Nuritzi to ask Neil for his opinion
>
>  * Pitivi fundraiser beneficiary
>   * 2017-01-10
>    * Kat sent Alexandre a version of the contract, Alexandre got back to Kat
> with some questions as to what still remains to be done
>   * 2017-02-07
>    * ACTION: Alexandre to finish the contract draft for the Board to review
>
>  * libertyVPS server donation
>   * 2016-12-20
>    * ACTION: Meg to check with sysadmins whether we actually need a server
>   * 2017-01-10
>    * Meg sent an email and is waiting to hear back from the sysadmin team.
>
>  * Chrome Store account for managing GNOME Shell integration browser
> extension
>   * 2016-12-20
>    * ACTION: Shaun to find out more about what's involved in creating an
> account
>
>  * Dropping dates in copyright claims on our websites
>   * 2016-12-06
>    * ACTION: Alexandre to send an email to foundation-list with a proposal
> for discussion
>   * 2016-12-20
>    * Next step seems to be to reach out to Creative Commons to get advice on
> what exactly can and should be done
>   * 2017-01-24
>    * Alexandre reached out to Creative commons
>
>  * Google Play account
>   * 2016-09-27
>    * https://bugzilla.gnome.org/show_bug.cgi?id=771981 was done, we need to
> pay a $25 one-time fee for the developer account
>   * 2016-10-04
>    * Payment is authorized
>    * ACTION: Rosanna to make the payment and follow up with Ankit
>   * 2016-10-18
>    * Rosanna is waiting for Ankit to reply about the gmail account
>   * 2016-11-01
>    * Board is discussing who should have access to the credit card
> associated to the account
>   * 2016-11-29
>    * ACTION: Rosanna to look into getting a PayPal credit card
>   * 2016-12-20
>    * Rosanna has been collating materials to update the PayPal account owner
> before looking into the credit card
>
>  * Privacy campaign funds
>   * 2016-09-27
>    * Draft is out for the Board to review and give feedback
>    * ACTION: Cosimo to try and form a committee to review internship
> proposals
>   * 2016-10-26
>    * We are aiming for an internship round in spring 2017
>
>  * Bitcoins donations data
>   * 2017-02-07
>    * Neil will help with this going forward
>
> === Ongoing but stalled ===
>
> '''This section includes items which haven't seen an update in the last 30
> days.'''
>
>  * Owncloud shared calendar for the board
>   * 2016-08-10
>    * Cosimo tested creating an event, but with mixed results
>    * ACTION: Cosimo to take it on from here
>   * 2016-09-06 - Allan has started a list of reoccuring events on the wiki -
> https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda
>
>  * Money raised for defense against Groupon
>   * Kat to draft a call for Free Desktop-style hackfests which would be
> sponsored with money raised for defence against Groupon
>   * 2016-09-06
>    * We probably don't want to track exactly this money flow, but the
> initiatives that the Board has been pursuing (Flatpak, LAS GNOME) are good
> fits for the original intent this money was kept for
>    * We can consider making a PR or some other form of announcement about
> how we're currently making use of this money
>
>  * Paypal Giving Fund
>   * Alexandre suggested in december 2015 to get us enrolled in the program
>    * That would give us exposure. For example Humble bundle allows to direct
> the charity part of purchases towards any of their participants
>   * Zana tried to get us in sometime before may 2016, we never heard back.
>   * 2016-09-06
>    * ACTION: Zana to look into it.
>
>  * From the mailing list - "support my volunteer program" (Allan)
>   * 2016-08-30
>    * There's very little information in the message, unclear how they're
> related to GNOME
>    * ACTION: Shaun to reply asking for more information
>
>  * Google ad grant
>   * 2016-08-10
>    * ACTION: Shaun will pick this up again and try to register us into the
> program when he's back in the US
>    * The actual ad campaigns would probably need to be managed by the
> Engagement/Marketing team
>    * ACTION: Nuritzi to discuss with the Engagement Team and let the board
> know if they want to start using Google ad
>
>  * Sysadmin fundraising levels and perks
>   * 2016-08-10, ACTION: Nuritzi to take on this project and figure out what
> it entails
>
>  * Web page for prior pants winners
>   * 2016-08-10, ACTION: Shaun and Allan to add the web page
>
>  * Status of logo copyright
>   * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
>   * 2015-12-08 to 2016-01-19, No updates.
>   * 2016-02-02, Shaun will try to pick it up this week
>   * 2016-08-10, ACTION: Shaun will send a proposal to licence the asset with
> dual LGPLv3/CC-BY-SA-4.0 (similar to adwaita-icon-theme)
>
>  * Friends of GNOME
>   * 2016-04-11, ACTION: Alexandre to request more information about the
> donation data from the European donations system (Wau Holland Stiftung
> Foundation)
>   * 2016-08-10
>    * ACTION: Allan to get in touch with Tobi and the sysadmin team to
> migrate the FoG infrastructure over to GNOME
>
> === Ongoing but no director assigned ===
>
> '''This section includes items which haven't seen an update in the last 30
> days and have no Director assigned'''
>
>
> == Nice to have ==
>
> '''This section includes items which we would love to see happen at some
> point but lack the time to effectively become reality'''
>
>  * Contract template for future use organizations for which we handle money
>   * Kat to draft this
>
>  * Privacy policy for GNOME services
>   * Current draft is at https://wiki.gnome.org/Foundation/Privacy
>   * Sysadmin Team's NDA should also be covered when dealing with this item
>   * Kat or Allan to write up the policy
>   * Kat or Allan to write up recommended wording for distribution privacy
> policies, regarding the behaviour of GNOME software
>
>  * Photography policy for GNOME conferences
>   * Proposal needs to be drafted and sent to foundation list for discussion
>   * Should probably be addressed at the same time as a standardised code of
> conduct
>
> == Discussed on the mailing list ==
>
>
> == Completed actions ==
>
>
> _______________________________________________
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> foundation-list@gnome.org
> https://mail.gnome.org/mailman/listinfo/foundation-list
>
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