Hi board, It has been over a month since we've had any new meeting minutes. It's difficult for the Foundation members to discuss current issues with you if the minutes go out over 6 weeks after the discussion has taken place. Are there any plans to improve the time it takes for the minutes to be published?
Thanks Kat On 2 March 2017 at 02:34, Cosimo Cecchi <cosi...@gnome.org> wrote: > = Foundation Board Minutes for Tue, February 21st 2017, 18:00 UTC = > > Next meeting date Tue, February 28th 2017, 18:00 UTC > > Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170221 > > == Attending == > > * Meg Ford > * Allan Day > * Alexandre Franke > * Jim Hall > * Nuritzi Sanchez > * Rosanna Yuen > * Neil McGovern > * Cosimo Cecchi > * Shaun McCance > > == Regrets == > > > == Missing == > > > == Agenda for 2017-02-21 == > > * Welcome to Neil! > * SCALE 15x budget > * UNIXSticker campaign > * ED travel expenses (see conferences_2017.ods in cloud.gnome.org) > * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2" > * Domains email from Andrea > > == Minutes == > > * Round of introduction to welcome Neil > > * SCALE 15x budget > * Nuritzi is requesting a budget for $350 for stickers and other materials > to be used for SCALE and other US conferences/events > * The US travel box went missing a few years ago and has not been replaced > since > * It was inconvenient/expensive to use the US travel box, and it had no > SWAG in it either > * People liked the fact that it had a bigger monitor in it though > * It may be cheaper to print materials locally in the future, and focus > on making it easier for groups to be self-sufficient > * Estimation of materials: 700 stickers, 100 flyers > * VOTE: approve a $350 budget for the materials > * +1 Nuritzi, Alexandre, Jim, Allan, Meg, Shaun, Cosimo. VOTE PASSED > > * UNIXSticker campaign > * Signed stickers, Neil could participate. > http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html > * ACTION: Nuritzi will connect Neil to them > > * ED travel expenses (see conferences_2017.ods in cloud.gnome.org) > * We need to approve Neil's travel budget, so he can start booking flights > for the events he would like to attend > * Neil sent a spreadsheet with the list of events > * GTK+ hackfest and LibrePlanet (FSF conference) are the events that need > most urgent approval > * Would be possible to also schedule a meeting with RH's advisory board > member (Christian Schaller) while there in Boston > * How much oversight did EDs have in the past about which events they > attend and travel budget? > * Not a lot of oversight, Stormy/Karen were quite independent in setting > their own schedule > * It would be good to have an idea of how much we spent on this for other > EDs > * Board and treasurer need to decide how comfortable they are with giving > the ED a travel budget and autonomy on this point > * We should still vote on the two urgent events before having a broader > conversation > * VOTE: approve these expenses only, before we have a broader conversation > about travel budget > * +1 Nuritzi, Cosimo, Allan, Shaun, Meg, Alexandre, Jim. VOTE PASSED > * ACTION: Neil to reach out to Kat about travel budget > > * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2" > * Need to go through the receipts and put them on the wiki > * ACTION: Nuritzi to work with Rosanna on this > > * Domains email from Andrea > * gnomejournal.org, tomboy-online.com, tomboy-online.org > * We don't want to keep them for now, but we can ask the community if > people want to pick them up > * ACTION: Nuritzi to follow up with Andrea > > == Ongoing == > > '''This section includes items which have seen an update in the last 30 > days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and > subsequent minutes sections''' > > * UNIXSticker signed stickers campaign > * http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html > * Neil could participate > * 2017-02-21 > * ACTION: Nuritzi will connect Neil to them > > * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2" > * 2017-02-21 > * ACTION: Nuritzi to work with Rosanna on this > > * Domains email from Andrea > * gnomejournal.org, tomboy-online.com, tomboy-online.org > * 2017-02-21 > * We don't want to keep them for now, but we can ask the community if > people want to pick them up > * ACTION: Nuritzi to follow up with Andrea > > * WHS donations report > * 2017-02-14 > * ACTION: Alexandre to follow-up with WHS about donation reports > > * Hackfest process documentation > * 2017-02-14 > * ACTION: Nuritzi to take a stab at updating the documentation for the > process to request a hackfest and responsibilities between Board and TC > > * Participation in academic survey email > * 2017-02-07 > * This person should feel empowered to contact the community directly > * ACTION: Cosimo to respond > > * ED hiring update > * 2017-02-14 > * Reimbursements for expenses > * It may be cheaper to bundle the reimbursement together with the > paycheck, but it depends on the payroll company whether that's possible > * ACTION: Rosanna to investigate > * Neil starts tomorrow > > * Should the GNOME Foundation issue a statement about the immigration ban? > * The Linux Foundation did: > https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban > * 2017-02-14 > * Allan is working on a draft statement > https://etherpad.gnome.org/p/GNOME_immigration_ban_statement > > * 2017 Budget > * ACTION: Nuritzi to send a framadate for a budget meeting with the board, > Neil and Kat > > * From the mailing list - patreon campaign > * 2017-02-07 > * For now, we are promoting the campaigns but not getting involved > directly > * ACTION: Nuritzi to ask Neil for his opinion > > * Pitivi fundraiser beneficiary > * 2017-01-10 > * Kat sent Alexandre a version of the contract, Alexandre got back to Kat > with some questions as to what still remains to be done > * 2017-02-07 > * ACTION: Alexandre to finish the contract draft for the Board to review > > * libertyVPS server donation > * 2016-12-20 > * ACTION: Meg to check with sysadmins whether we actually need a server > * 2017-01-10 > * Meg sent an email and is waiting to hear back from the sysadmin team. > > * Chrome Store account for managing GNOME Shell integration browser > extension > * 2016-12-20 > * ACTION: Shaun to find out more about what's involved in creating an > account > > * Dropping dates in copyright claims on our websites > * 2016-12-06 > * ACTION: Alexandre to send an email to foundation-list with a proposal > for discussion > * 2016-12-20 > * Next step seems to be to reach out to Creative Commons to get advice on > what exactly can and should be done > * 2017-01-24 > * Alexandre reached out to Creative commons > > * Google Play account > * 2016-09-27 > * https://bugzilla.gnome.org/show_bug.cgi?id=771981 was done, we need to > pay a $25 one-time fee for the developer account > * 2016-10-04 > * Payment is authorized > * ACTION: Rosanna to make the payment and follow up with Ankit > * 2016-10-18 > * Rosanna is waiting for Ankit to reply about the gmail account > * 2016-11-01 > * Board is discussing who should have access to the credit card > associated to the account > * 2016-11-29 > * ACTION: Rosanna to look into getting a PayPal credit card > * 2016-12-20 > * Rosanna has been collating materials to update the PayPal account owner > before looking into the credit card > > * Privacy campaign funds > * 2016-09-27 > * Draft is out for the Board to review and give feedback > * ACTION: Cosimo to try and form a committee to review internship > proposals > * 2016-10-26 > * We are aiming for an internship round in spring 2017 > > * Bitcoins donations data > * 2017-02-07 > * Neil will help with this going forward > > === Ongoing but stalled === > > '''This section includes items which haven't seen an update in the last 30 > days.''' > > * Owncloud shared calendar for the board > * 2016-08-10 > * Cosimo tested creating an event, but with mixed results > * ACTION: Cosimo to take it on from here > * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - > https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda > > * Money raised for defense against Groupon > * Kat to draft a call for Free Desktop-style hackfests which would be > sponsored with money raised for defence against Groupon > * 2016-09-06 > * We probably don't want to track exactly this money flow, but the > initiatives that the Board has been pursuing (Flatpak, LAS GNOME) are good > fits for the original intent this money was kept for > * We can consider making a PR or some other form of announcement about > how we're currently making use of this money > > * Paypal Giving Fund > * Alexandre suggested in december 2015 to get us enrolled in the program > * That would give us exposure. For example Humble bundle allows to direct > the charity part of purchases towards any of their participants > * Zana tried to get us in sometime before may 2016, we never heard back. > * 2016-09-06 > * ACTION: Zana to look into it. > > * From the mailing list - "support my volunteer program" (Allan) > * 2016-08-30 > * There's very little information in the message, unclear how they're > related to GNOME > * ACTION: Shaun to reply asking for more information > > * Google ad grant > * 2016-08-10 > * ACTION: Shaun will pick this up again and try to register us into the > program when he's back in the US > * The actual ad campaigns would probably need to be managed by the > Engagement/Marketing team > * ACTION: Nuritzi to discuss with the Engagement Team and let the board > know if they want to start using Google ad > > * Sysadmin fundraising levels and perks > * 2016-08-10, ACTION: Nuritzi to take on this project and figure out what > it entails > > * Web page for prior pants winners > * 2016-08-10, ACTION: Shaun and Allan to add the web page > > * Status of logo copyright > * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal > * 2015-12-08 to 2016-01-19, No updates. > * 2016-02-02, Shaun will try to pick it up this week > * 2016-08-10, ACTION: Shaun will send a proposal to licence the asset with > dual LGPLv3/CC-BY-SA-4.0 (similar to adwaita-icon-theme) > > * Friends of GNOME > * 2016-04-11, ACTION: Alexandre to request more information about the > donation data from the European donations system (Wau Holland Stiftung > Foundation) > * 2016-08-10 > * ACTION: Allan to get in touch with Tobi and the sysadmin team to > migrate the FoG infrastructure over to GNOME > > === Ongoing but no director assigned === > > '''This section includes items which haven't seen an update in the last 30 > days and have no Director assigned''' > > > == Nice to have == > > '''This section includes items which we would love to see happen at some > point but lack the time to effectively become reality''' > > * Contract template for future use organizations for which we handle money > * Kat to draft this > > * Privacy policy for GNOME services > * Current draft is at https://wiki.gnome.org/Foundation/Privacy > * Sysadmin Team's NDA should also be covered when dealing with this item > * Kat or Allan to write up the policy > * Kat or Allan to write up recommended wording for distribution privacy > policies, regarding the behaviour of GNOME software > > * Photography policy for GNOME conferences > * Proposal needs to be drafted and sent to foundation list for discussion > * Should probably be addressed at the same time as a standardised code of > conduct > > == Discussed on the mailing list == > > > == Completed actions == > > > _______________________________________________ > foundation-list mailing list > foundation-list@gnome.org > https://mail.gnome.org/mailman/listinfo/foundation-list > _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list