Following up, as I had not fully completed my thoughts before hitting the blasted Send button:
My original post was in response to a method using ASCII text as an intermediary between Word and Frame. That would be creating MUCH more work than what I proposed... again, depending on the nature of the material in question. By converting to ASCII text, while you get squeaky clean text and formatting, you also lose all of the following: 1. Inline bold, italics, underlining, etc. 2. Index markers 3. Footnotes To some this may be no major issue, but if your editors/proofreaders/indexers have completed work in the Word files in question, this is a BIG deal. To lose all of the above would be a huge increase in labor post-importing. As I said, it's far from a perfect method, nor is it for everyone, but for our workflow, it saves a great amount of labor while allowing relatively clean text in FM. Dan Harding Technical Editorial Specialist University of Illinois Tax School 419 Mumford Hall 1301 West Gregory Drive Urbana, IL 61801 217-333-0935 From: framers-boun...@lists.frameusers.com [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Harding, Dan Sent: Tuesday, June 17, 2014 12:11 PM To: Craig Ede; framers Subject: RE: Copying Word text to FM unstructured 12. It depends on the quality and nature of the material that is being done in Word, the type of publication, how the graphics are composed, the uniformity (or lack thereof) of the Word files in question, etc. What you are proposing, in some cases might actually be more work, not less. There is no one single solution. What works for one environment/workflow won't work for another. Dan Harding Technical Editorial Specialist University of Illinois Tax School 419 Mumford Hall 1301 West Gregory Drive Urbana, IL 61801 217-333-0935 From: Craig Ede [mailto:craig...@hotmail.com] Sent: Tuesday, June 17, 2014 11:46 AM To: Harding, Dan; framers Subject: RE: Copying Word text to FM unstructured 12. This seems like a way to create a lot of extra work. MIF washing after open a Word file in FM gets rid of a lot of Word anomalies. Removing the graphics leaves out placeholders that give clues as to the size and nature of the graphic to be used (and some graphics extracted from Word by the changing of .docx to .zip trick) will have lost added callouts, arrows, etc. My advice, especially for longer documents would be to open the Word doc in FM, MIF wash and replace the graphics as need. I have a PDF of a series of steps I use to clean up such imports. If anybody is interested in that, send me a request off list. Start with a FM template the mimics your word style names to make things easy. You can change all the style names via scripts in FM mifs after the fact if you want new style names. Thanks. Craig ________________________________ From: dhard...@illinois.edu<mailto:dhard...@illinois.edu> To: syed.hos...@aeris.net<mailto:syed.hos...@aeris.net>; hwinb...@hobartsystems.com<mailto:hwinb...@hobartsystems.com>; framers@lists.frameusers.com<mailto:framers@lists.frameusers.com> Subject: RE: Copying Word text to FM unstructured 12. Date: Tue, 17 Jun 2014 13:37:12 +0000 My workflow from Word to FM doesn't use plain text, as I don't want to have to manually recreate footnotes (our content is footnote-heavy) or re-apply bold or italics within paragraphs. By the same token, I want to get rid of all of the Word-defined styles. (There likely is a more elegant way to do this via MIF2GO, but I have not had time to investigate this yet, so I'm still doing it old-school.) This doesn't get rid of 100% of the Word-inflicted anomalies, but I would posit that it gets rid of 90%+, while still retaining the above attributes. 1. Save a copy of your Word file that has embedded graphics deleted (You'll want to re-place them in FM anyway). Depending on whether you are importing Word index markers or have round-tripped from FM to Word to FM, you'll want to experiment with backsaving .docx (Word 2010 & 2013) files to .doc (Word 2003 & 2007) format, as sometimes index markers fall by the wayside. 2. Open a blank version of your FM template file. 3. Import Word file into document (not by reference). 4. Select all. 5. Apply your default paragraph text style to entire document. This removes any Word-based paragraph styles from the majority of the text while retaining inline bold and italics. 6. Wash via MIF. 7. Global search <space><space> to <space>. Repeat until none are found. This will remove consecutive spaces. 8. Global search <space>\p to \p. This removes any trailing spaces at the end of paragraphs. 9. Global search \p<space> to \p. This removes any leading spaces at the beginning of paragraphs. 10. Global search \p\p to \p. This removes consecutive blank lines. Repeat until none are found. There will still be tidying to be done and re-application of non-text paragraph styles, but it's a good starting point. Note: I don't know how tables import from Word to FM, as I use LaTeX to set all my tables and treat them as imported graphics in FM. Dan Harding Technical Editorial Specialist University of Illinois Tax School 419 Mumford Hall 1301 West Gregory Drive Urbana, IL 61801 217-333-0935 From: framers-boun...@lists.frameusers.com<mailto:framers-boun...@lists.frameusers.com> [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Syed Zaeem Hosain (syed.hos...@aeris.net<mailto:syed.hos...@aeris.net>) Sent: Monday, June 16, 2014 6:51 PM To: Winberg, Harold; framers@lists.frameusers.com<mailto:framers@lists.frameusers.com> Subject: RE: Copying Word text to FM unstructured 12. What I like to do is save the Word file as "Plain Text" from Word 2013 ... this is one of the options within Word to output file formats. This makes every paragraph in the Word document stay as a single line in the text file. When I read this text file into FrameMaker, the single line converts automatically into a single paragraph again. One other thing I do is turn hyphenation off inside Word - this avoid dash character inserts inside the words. Finally, saving this way helps my em-dashs, smart-quotes, etc., also stay properly output into the text files (have to use the "Windows default" option when saving as text). Much simpler to do this rather than having to do tons of post-edits to fix all the "special" characters. Z From: framers-boun...@lists.frameusers.com<mailto:framers-boun...@lists.frameusers.com> [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Winberg, Harold Sent: Monday, June 16, 2014 10:25 AM To: framers@lists.frameusers.com<mailto:framers@lists.frameusers.com> Subject: Copying Word text to FM unstructured 12. Do I have to anything special when copying and pasting word into FM 12. I understand it should be plain text or it can retain a lot of Word garbage. Does FM 12 take care of this or do I need to save or paste it as plain text?? Thanks _______________________________________________ You are currently subscribed to framers as craig...@hotmail.com<mailto:craig...@hotmail.com>. 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