With us, it really depends on the type of manual. We have chapters, sections and paragraphs, all consecutively numbered, Chapter, Section and Paragraph (which we control by using numbered lists). We never use any symbols for sections, and I don't think symbols are used for this by ATA, FAA or EASA (formerly JAA). Our references can be to a chapter (Chapter 1), section (Section, 2.1 meaning Chapter 2, section 1, which is the way the section shows anyway -- or just 2.1), or paragraph (list number) which we refer alternately to including the Chapter/Section numbers, or, if within the same (sub)section, just to the list number ("1.a.iv" or "paragraph 1.a.iv"). The reference text (Cross reference format) depends on the context, "see...", "...above", "see paragraph...", etc.
If the section includes max. three paragraphs (depending on their length), the paragarphs are usually not numbered and a reference is then just made to the section. If your (company's) manuals seem to be using arbitrary numbering system, just try to find out whether you can set up a logically unified reference system for your manuals (can be impossible for a contractor) and what would suite as comfortable numbering system for that category, and then apply that system to each manual as the revising job allows. HTH, Bodvar Bjorgvinsson Air Atlanta Icelandic 2009/1/7 Deirdre Reagan <deirdre.reagan at gmail.com>: > Hi all: > > Any aeronautics people on this list? If yes, (or even if no, feel > free to weigh in) in text, when referring to another part of the text, > what is the preferred way to note that reference? > > I have two documents -- one refers to "paragraph 5.1" and the other > refers to [section symbol] 5.1. > > Do you all refer to "paragraph," use the section symbol, or use something > else? > > I would prefer to use the the section symbol, but one of my coworkers > says that someone would see that symbol and automatically think > [section symbol] 5.1 refers to an FAA regulation so we should use > "paragraph." > > I think the word "paragraph" is kind of strange and it always makes me > look twice ("Refer to paragraph 5.1, "Monitoring the Electrical > System," for more details . . ") -- at the very least, I'd use > Paragraph 5.1. or Para 5.1. > > A quick perusal of the USGPO Style Guide didn't turn anything up, so I > thought I'd turn to you guys. > > Any thoughts? > > Thanks, > > Deirdre > _______________________________________________ > > > You are currently subscribed to Framers as bodvar at gmail.com. > > Send list messages to framers at lists.frameusers.com. > > To unsubscribe send a blank email to > framers-unsubscribe at lists.frameusers.com > or visit > http://lists.frameusers.com/mailman/options/framers/bodvar%40gmail.com > > Send administrative questions to listadmin at frameusers.com. Visit > http://www.frameusers.com/ for more resources and info. > -- "It is impossible to make anything foolproof because fools are so ingenious." -- Edsel Murphy, dec.