Due to a stack of work getting dropped in my lap yesterday and the fact that
it has to be done this week, since I'm on vacation next week, it looks like
I will be unable to attend tonight. It looks like things are good as far as
attendees though at this point, so from a "do we have a quorum" standpoint,
I don't think I'm affecting anything.

Sorry for the last minute dropout. I wasn't expecting to have to build a
whole bunch of new VMware environments in the next few days.


On Fri, Jul 25, 2008 at 4:57 PM, Ted Roche <[EMAIL PROTECTED]> wrote:

> Heather and Michael: Please let me know if you can attend on Thursday the
> 31st, otherwise, I'll reschedule.
> I hope to hold a Board of Directors meeting on Thurday, July 31st in
> Manchester. The Public Library had to withdraw its offer as their children's
> program needs the space. I've asked the folks at the ABI if we might use
> their meeting space. If not, we might end up in a parking lot somewhere or
> at a seedy bar, with any luck. The New Hampshire Fisher Cats with be
> completing their route of the Portland Sea Dogs, complete with Atlas
> Fireworks, so it ought to be a fun time in the Queen City. Stay tuned for
> details.
> Shawn and Ben had indicated their willingness to attend. maddog is on the
> left side of the Atlantic. Bill Sconce expressed grave reservations at last
> night's PySIG. I'd appreciate one more board member to let me know they can
> make it to continue to persue this, or the other two to express their
> regrets and I'll work at rescheduling.
> I expect the other officers will want to update the board, and I welcome
> all interested parties to bring up issues or questions to the board as well.
> To catch up the board of directors and all interested parties,
> I met with a student intern, Lydia Liu, and her faculty advisor, Ashlyn
> Lembree, at the Franklin Pierce Law Center clinic on 1 July 2008. IAW the
> direction of the board, I signed a letter of agreement that the clinic will
> advise GNHLUG on the matter of obtaining 501(c)(3) status -- original to be
> provided to the Secretary at the next meeting. Lydia was only attending
> fplc.edu for the summer and would likely not see me again. The clinic is
> pretty much shut down for the month of August, but we can expect additional
> help in September and onward, from different students.
> I was provided with a copy of the following documents, and we reviewed them
> in detail:
> (a) "Applying for 501(c)(3) Tax-Exempt Status"
> (I couldn't find a link to this exact document, but if you start reading at
> http://www.irs.gov/charities/charitable/index.html, you'll eventually know
> it all)
> (b) Publication 557 (06/2008), Tax-Exempt Status for Your Organization
> http://www.irs.gov/publications/p557/index.html OR
> http://www.irs.gov/pub/irs-pdf/p557.pdf
> (c) IRS Form 1023 "Application for Recognition of Exemption" and the
> accompanying instructions for that form.
> http://www.irs.gov/formspubs/index.html
> (d) Form 2848, "Power of Attorney and Declaration of Representation" I
> asked why on earth the FPLC would want to be the official representative of
> GNHLUG, and they were stumped for an answer, too. At this point, that
> document remains incomplete. As we do not require representation for any
> proceding, it seemed wise to put it aside for the time being.
> The following actions have to be completed in order for us to move forward:
> 1. The Board needs to amend the current articles of incorporation in two
> regards: the purpose has to be made more clearly iaw the guidance of the
> 501(c)(3) and the dissolution arrangements need to be more specific in
> disposing of any assets to another 501(c)(3) organization. Suggestions for
> the exact wording will be provided by one of the interns.
> 2. The board and assisting members need to document the charitable
> contributions made to the group over the past three years, and create this
> as a budget. There were two units of measure suggested, and both should be
> used: actual dollars expended and volunteer hours contributed. Details to be
> discussed at the board meeting.
> 3. Form 1023, Part IV, what I've nicknamed "The Essay Question" and the IRS
> calls "Narrative Description of Your Activities" which pretty much counts
> for 90% of the grade. This is not only a description of what we are, but
> concrete examples of what we've done, and included attachments (handouts,
> flyers, pictures from activities, etc.) that should clinch the application.
> This is the other major board/volunteers task that I'd like to work with
> others to undertake. There's a lot of material here if we can take the time
> to assemble a timeline of events, participants, activities and
> contributions.
> --
> Ted Roche
> Ted Roche & Associates, LLC
> http://www.tedroche.com
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