Maf thanks so much!!! Helpful certainly. But I don’t understand IIRC, YMMV and HTH.
How is it possible to keep the same file moving from one year to the next in the same file? How can I turn over the accounts for one year only to an accountant? How can you compare side by side if everything is in the same file? > On 25 May 2017, at 6:28 PM, Maf. King <[email protected]> wrote: > > On Thursday, 25 May 2017 16:05:27 BST Anita Graves wrote: > >> >> I would very much like to know how these funds should be entered in the >> accounts. You take money from the asset accounts (checking or cash) and >> put it in special ‘earmarked’ expense subaccounts, then draw the funds >> toward zero as they are spent, and the balances go forward from year to >> year, if that is the case. >> > > Hi Anita, > > I would record the earmarked contributions carried forward as Asset accounts, > not expense accounts. > > IIRC, you have one bank account, but you have "imaginary" bank accounts to > restrict the funds within that bank account > > I would have > Assets:Bank:Unrestricted > Assets:Bank:Restricted:National > Assets:Bank:Restricted:BuildingRepair > and so on. > > In the chart of accoutns, you will be able to see the overall bank balance, > and each register will show you how much is earmarked for repairs etc. > > When you reconcile, check the box to "include sub-acccounts" > > Donations are Income:Donation:MoreBreakdownIfYouNeedIt -> Asset:Bank:Wherever > > The only glitch is if you have a donor giving to 2 restricted funds at once - > it won't be clear in the reconcile dialogue box; it will show as 2 > transactions that reconcile at the same time. (ie you tick one and the 2nd is > ticked automatically) > > As you spend the restrictions, then you transfer from Asset:Bank:<x> to > Expenses:<y> > > And I personally would not use new files year to year. the reports can > handle > the periods just fine - and it can be useful to compare 2 periods > side-by-side; > you can't do that within GC if the data is split into different files. > > As ever, subject to local laws, customs & practices, which is beyond my ken. > YMMV etc. > > HTH, > Maf. > > _______________________________________________ gnucash-user mailing list [email protected] https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
