On Thu, May 25, 2017 11:33 am, Anita Graves wrote: > Maf thanks so much!!! Helpful certainly. But I don’t understand IIRC, > YMMV and HTH.
If I Recall Corretly Your Mileage May Vary Happy To Help > How is it possible to keep the same file moving from one year to the next > in the same file? Just keep entering data. > How can I turn over the accounts for one year only to > an accountant? This is certainly harder if your data file contains multiple years of data. If you want to supply a gnucash database file then you would need to supply everything to your accountant. Otherwise, you could generally just submit an Income Statement, Balance Sheet, and a full transaction report for the period. > How can you compare side by side if everything is in the > same file? Generate two reports, one for e.g. 1/1/2015-1/1/2016, and one for 1/1/2016-1/1/2017 and compare. -derek > >> On 25 May 2017, at 6:28 PM, Maf. King <[email protected]> wrote: >> >> On Thursday, 25 May 2017 16:05:27 BST Anita Graves wrote: >> >>> >>> I would very much like to know how these funds should be entered in the >>> accounts. You take money from the asset accounts (checking or cash) >>> and >>> put it in special ‘earmarked’ expense subaccounts, then draw the funds >>> toward zero as they are spent, and the balances go forward from year to >>> year, if that is the case. >>> >> >> Hi Anita, >> >> I would record the earmarked contributions carried forward as Asset >> accounts, >> not expense accounts. >> >> IIRC, you have one bank account, but you have "imaginary" bank accounts >> to >> restrict the funds within that bank account >> >> I would have >> Assets:Bank:Unrestricted >> Assets:Bank:Restricted:National >> Assets:Bank:Restricted:BuildingRepair >> and so on. >> >> In the chart of accoutns, you will be able to see the overall bank >> balance, >> and each register will show you how much is earmarked for repairs etc. >> >> When you reconcile, check the box to "include sub-acccounts" >> >> Donations are Income:Donation:MoreBreakdownIfYouNeedIt -> >> Asset:Bank:Wherever >> >> The only glitch is if you have a donor giving to 2 restricted funds at >> once - >> it won't be clear in the reconcile dialogue box; it will show as 2 >> transactions that reconcile at the same time. (ie you tick one and the >> 2nd is >> ticked automatically) >> >> As you spend the restrictions, then you transfer from Asset:Bank:<x> to >> Expenses:<y> >> >> And I personally would not use new files year to year. the reports can >> handle >> the periods just fine - and it can be useful to compare 2 periods >> side-by-side; >> you can't do that within GC if the data is split into different files. >> >> As ever, subject to local laws, customs & practices, which is beyond my >> ken. >> YMMV etc. >> >> HTH, >> Maf. >> >> > > _______________________________________________ > gnucash-user mailing list > [email protected] > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. -- Derek Atkins 617-623-3745 [email protected] www.ihtfp.com Computer and Internet Security Consultant _______________________________________________ gnucash-user mailing list [email protected] https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
