Don’t do this unless you are going to create customers for each MRA and then create invoices when you file reimbursement claims. GnuCash treats the A/R account type specially and doesn’t like it when you create splits in one outside of the business subsystem.
Regards, John Ralls > On May 13, 2018, at 8:04 PM, Christopher Lam <[email protected]> > wrote: > > Hi Randix; you can try using the Business features and see if they work for > you, or use an intermediary 'asset'-type account (or more accurately, > account receivable). > > 1-Jan: > Income:MRA -$1000 > Asset:MRA +$1000 > > 5-Jan: visit Doctor123 > Asset:Checking -$100 > Expense:Medical +$100 > > 10-Jan: submit claim (invoice the customer 'MRA') > Asset:MRA -$100 > Asset:A/Receivable +$100 > > 20-Jan: receive reimbursement (process payment) > Asset:A/Receivable -$100 > Asset:Checking +$100 > > HTH > > On 14 May 2018 at 10:07, randix <[email protected]> wrote: > >> Thanks for your suggestion. >> >> Unless I'm misunderstanding, what you propose would work fine if one was >> not >> interested in keeping track of the current balance(s) in the various MRA >> accounts. I need to keep track of the balances, as I need to know which >> MRA >> account still has credit balances to which I can submit claims. >> >> So, for example, using your suggestion... >> >> 1. On January 1, 2018, I'm notified that I have received $1,000 which has >> been deposited in my XYZ MRA Account (keep in mind, these are not funds >> that >> have been actually sent to me, rather they have been deposited in an >> account >> set up in my name). I have an ASSET account in the name of XYZ MRA, so on >> January 1, 2018, when notified of the deposit, I make a "deposit" in that >> asset account in the amount of $1,000, and offset it with $1,000 in an >> income account titled MRA income (so I can keep track of MRA funds that >> have >> been credited to me in all MRA accounts). >> >> 2. On January 5, 2018, I pay out of my checking account the sum of $100.00 >> to Doctor 123, the offsetting entry is expense:health:medical >> >> 3. Using your suggestion, on January 10, 2018 when I file a claim for >> reimbursement of the $100.00, I debit the ASSET XYZ MRA account, so it now >> has a balance of $900.00, and credit the $100.00 in my >> expense:health:medical account. All good. >> >> 4. *The issue is what happens when I actually receive the reimbursement in >> my checking account. * >> >> 4.1 You said, "Receive reimbursement. Deposit into checking account. Debit >> checking, credit MRA". Not exactly clear what you meant, except that I get >> you want a credit to end up in the MRA account. But doing so, will bring >> the balance of the MRA account back up to $1,000 when we know there's only >> $900 in there...if that account had a zero balance to start with, your >> debit/credit approach would work fine. But I need to have it track the >> balances. >> >> Suggestion? My head is starting to spin :) >> >> >> >> >> >> >> -- >> Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html >> _______________________________________________ >> gnucash-user mailing list >> [email protected] >> To update your subscription preferences or to unsubscribe: >> https://lists.gnucash.org/mailman/listinfo/gnucash-user >> If you are using Nabble or Gmane, please see >> https://wiki.gnucash.org/wiki/Mailing_Lists for more information. >> ----- >> Please remember to CC this list on all your replies. >> You can do this by using Reply-To-List or Reply-All. >> > _______________________________________________ > gnucash-user mailing list > [email protected] > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. _______________________________________________ gnucash-user mailing list [email protected] To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
