> On 27 Aug 2019, at 09:41, Adrien Monteleone <[email protected]> > wrote: > > > >> On Aug 27, 2019 w35d239, at 1:40 AM, Michael Hendry >> <[email protected]> wrote: >> >> >> OK, so provided I’m careful to clean up any outstanding invoices before the >> end of the financial year, I can use the Business Features for a cash-basis >> organisation. > > Not necessary to clean up any outstanding invoices. Since you aren’t > including the ‘Income:Pledges’ account in the Income Statement, any that > aren’t paid in full won’t affect your Income. Only actual receipts will - aka > - Cash Basis.
But my OCD tendencies would force me to do so… > > Also, you wouldn’t include A/R in your Balance Sheet report since technically > it isn’t supposed to exist in a Cash system. > > >> >> I had understood from a recent response from Mike Novack that using an >> accrual-basis system for cash-basis organisation would be wrong. > > That is true. What you are doing is using the invoice system (which is > accrual based) to track some stuff you need for special purposes, but you > aren’t reporting on those affected accounts. You’re using cash-basis accounts > containing only cash-basis transactions for your formal reports. I was thinking Mike meant that there was something intrinsically incompatible with cash-based accounting which happened when Business Features were added. But you’re saying that it’s only if there are posted and unpaid invoices outstanding at year-end that this is a problem. > >> >>> >>> >>>> >>>>> >>>>> But you can easily have a second set of books to keep and report on "by >>>>> member" stuff, and if using the business features, can invoice. >>>> >>>> That’s a method I hadn’t thought of, and will look into. There’s the >>>> obvious risk of these two sets of books getting out of step. >> >> Working this way would avoid creating the Income:Pledges and Income:Receipts >> workaround suggested above. >> >> All income received from members could then be simultaneously invoiced and >> paid, with Accounts Receivable persistently zero. > > You can do that, and it would be the standard advice on how to use GnuCash > for a cash-basis book, but then lose the ability to see who hasn’t ‘paid up’. > > (at least not without lots of individual member accounts, or a separate > spreadsheet to keep track) > > I’m also not sure how yet how that would affect your ability to track the > gift amount per member. I presume that an unposted invoice can be deleted, so it would be possible to prepare invoices when (for example) a member opted in to the Foundation Dinners, and to review unposted invoices periodically - especially in the closing weeks of the year. >>> 1) Do you need to know how much each member donated for each destination? >>> >>> or >>> >>> 2) >>> >>> For the Club: >>> >>> Do you just want to track how much was received (in aggregate for all >>> members) for each destination >> >> Yes > > Then you shouldn’t need individual member sub-accounts for each destination. Exactly. >> >>> >>> and >>> >>> For the Members: >>> >>> How much (in aggregate for all destinations) each member donated? (for >>> Gift Aid purposes) >> >> Yes, but some destinations aren’t Gift-Aid-eligible > > Here’s where I’m investigating using ‘expense vouchers’ for those > destinations that are eligible. I didn’t get a chance to do a trial with it > yet. Hopefully later today. > > Another option might be the upcoming ‘owner report’ that might get included > in the 3.7 release. It will allow you to match up payments to invoices > easily. This might also allow you to run a report of gift amounts for only > those invoices that match the eligible destinations. Sounds useful! Regards, Michael > > Regards, > Adrien > _______________________________________________ > gnucash-user mailing list > [email protected] > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. _______________________________________________ gnucash-user mailing list [email protected] To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
