I believe this is another case where "history" might be important. For
people who know how bookkeeping worked in the days of pen and ink on
paper obvious, but for those not familiar with that, what gnucash is
doing (automating parts of that old process) less so.
In the "old days" there were two parts to the books, the journal and the
ledger. The transaction was first entered in the journal, then posted to
the various ledger accounts affected, but THOSE entries included a
reference back to what page in the journal (so looking at a ledger
entry, could find the journal entry to look at the whole transaction.
The journal entry had a date, then on a line each, the debit
accounts/amounts, then the credit accounts/amounts (indented more) and
finally a description of the transaction. That description could be as
extensive/detailed as desired.
Each entry posted to the journal might have a short description, but if
you wanted to see the full description you used the journal page
reference to find that.
Since gnucash is "virtual journal" (you can run a report that will show
you the effective journal) that would be less handy, so the full
description entry goes into each ledger entry. In other words, we have
"lost" the ability to MANUALLY place a mini description on each ledger
entry that differs from the full description in the journal entry. But
gnucash really had no choice sine we are usually NOT entering in journal
mode and posting automatic (so no time to place a separate description
onto each ledger entry as there was when posting was a manual process).
Michael D Novack
So, very simply, say I am buying sweets in a shop and I select:-
One bar of chocolate 0.99
Two bags of pear drops 1.50
Chewing gum 1.00
Then I pay the shopkeeper 3.49
I want to record this in GnuCash in a way that shows that it is a
single transaction debiting 'cash in my pocket' and crediting
'shopkeeper' but I want to detail the items making up the transaction.
How do I do this?
Erm... 4 splits? 3 to Expenses:Sweets and one to CashInPocket. then for the
register, ensure View as... something not auto-expanding splits.
Will truthfully say that I have not followed the thread so far.
HTH,
Maf.
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