Geoff, Take a look at https://www.gnucash.org/docs/v5/C/gnucash- guide/bus_ar.html particularly th reference to credit notes and this https://gnucash-user.gnucash.narkive.com/zxaOcVl2/gnucash-credit- notes from the mailing list archive. I am not sure but I think it is likely the same process can be done with a vendor bill adapting the entries as required to reverse the accounts payable transaction instead of the accounts receivable. See alo https://money.stackexchange.com/questions/120623/how-do-i-write- off-an-invoice-in-gnucash re using the proces payment dialogue from the menu rather than the pay button on the invoice. As you can issue credit notes ofr a bill it should be symmettric with te credit note for a customer. No sure if this will do the trick but its worth a try
David Cousens On Sun, 2024-09-08 at 18:53 +0200, Geoff Jankowski via gnucash-user wrote: > Hi > > I have searched for a solution but not found one. The answer may lay > in the General Ledger but I have not been able to get that to work > and balance. > > I have two suppliers, one (A) is an installer the other (B) a > materials supplier. The installer SHOULD organise his own materials > but inevitable he runs short on site and use one of my accounts to > purchase items he is short of. It is managing the cross charging of > these purchases that is giving me a headache. > > Supplier B sends me an invoice and I enter it and analyse it to the > appropriate expense ledger. I pay the invoice. > > Supplier A invoices me for the work and again I enter it and analyse > it to the appropriate expense ledger. However, his invoice is based > on a fixed [rice that included the supply of materials o when I > analyse his invoice the expenses ledger is over valued by the amount > of the materials I have bought on his behalf. > > So to remedy this I enter an entry that debits the expenses and > credits his account. The balance I owe him is reduced by the value > of the materials I have bought him. > > So now, Supplier A is paid and his ledger balanced, his invoice show > PAID. > > The expenses ledger correctly states the value of work done as the > duplicated item has been journaled (that old fashioned system!) out > and cross charged to supplier B. > > Even supplier B’s account is correct and once I pay him a reduced sum > his ledger balances to zero. > > NOW HERE IS THE PROBLEM > > When I try to record Supplier B’s invoice as PAID through the system > it accepts the payments from the bank but will not allow me to pay > supplier B with the cross charged entry, presumable because it is not > seen as an asset account? > > Consequently my account all balance and are correct but I cannot > record his invoice as paid in the Gnucash system and it annoyingly > comes up as an unpaid entry every time I open the software or check > for unpaid invoices. > > Can anyone offer me a solution please? > > > > Geoff Jankowski > +44 20 7100 1092 > +44 7770 58 48 38 > +33 9 85 20 68 20 > +33 6 22 93 00 53 > > > > > > > > _______________________________________________ > gnucash-user mailing list > [email protected] > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. _______________________________________________ gnucash-user mailing list [email protected] To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
