Yes Murugan but that leaves an entry hanging in the bank account.
Geoff
+33 6 22 93 00 53
+44 7770 58 48 38
On 8 Sep 2024, at 20:11, Murugan Mariappan
<[email protected]> wrote:
Did you try raising a debit note for the supplier for the partial
amount for the materials
Saludos Cordiales
Murugan
_______________________________________________________________
From: gnucash-user
<[email protected]> on behalf
of Geoff Jankowski via gnucash-user <[email protected]>
Sent: 08 September 2024 13:53
To: [email protected] <[email protected]>
Subject: [GNC] Cross Charging Suppliers
Hi
I have searched for a solution but not found one. The answer may lay in
the General Ledger but I have not been able to get that to work and
balance.
I have two suppliers, one (A) is an installer the other (B) a materials
supplier. The installer SHOULD organise his own materials but
inevitable he runs short on site and use one of my accounts to purchase
items he is short of. It is managing the cross charging of these
purchases that is giving me a headache.
Supplier B sends me an invoice and I enter it and analyse it to the
appropriate expense ledger. I pay the invoice.
Supplier A invoices me for the work and again I enter it and analyse it
to the appropriate expense ledger. However, his invoice is based on a
fixed [rice that included the supply of materials o when I analyse his
invoice the expenses ledger is over valued by the amount of the
materials I have bought on his behalf.
So to remedy this I enter an entry that debits the expenses and credits
his account. The balance I owe him is reduced by the value of the
materials I have bought him.
So now, Supplier A is paid and his ledger balanced, his invoice show
PAID.
The expenses ledger correctly states the value of work done as the
duplicated item has been journaled (that old fashioned system!) out and
cross charged to supplier B.
Even supplier B’s account is correct and once I pay him a reduced sum
his ledger balances to zero.
NOW HERE IS THE PROBLEM
When I try to record Supplier B’s invoice as PAID through the system it
accepts the payments from the bank but will not allow me to pay
supplier B with the cross charged entry, presumable because it is not
seen as an asset account?
Consequently my account all balance and are correct but I cannot record
his invoice as paid in the Gnucash system and it annoyingly comes up as
an unpaid entry every time I open the software or check for unpaid
invoices.
Can anyone offer me a solution please?
Geoff Jankowski
+44 20 7100 1092
+44 7770 58 48 38
+33 9 85 20 68 20
+33 6 22 93 00 53
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