James Topping replied to our question about enrollment dates and using future appointments as the enrollment end date. I thought I would share his response in case other sites are working through how to handle all of the different encounter types from the EMR:
"Using the encounter based enrollment is fine, but if you have encounters that do not actually represent face to face encounters (i.e. scheduled visits), then that should be rectified—encounters should represent true face to face encounters. If the scheduled visits can be removed that would also correct your future date issue." We take this to mean that encounter types like transcripts, future scheduled appts, refills, abstracts, etc should be excluded vs having them flagged as "Other" since they don't represent face-to-face encounters. We'll be doing some more profiling to see how excluding these various encounter types will effect our overall counts. We also asked about doing a CDM refresh once our ETL/mapping issues were addressed. James stated the following: "Per the fixes and refreshing the datamart, it is true that there is an expectation of the datamart remaining static between refreshes. However, at this stage in the game, we are welcoming corrections, so you are free to go ahead and make all needed changes. We have recently sent you a new query per the process laid out by pcori that is due by June 24." Regards, Justin Dale IT Manager, Academic Health Center - Office of Information Systems University of Minnesota Phone: 612.624.9747 Fax: 612.624.7458 [email protected]
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