Re: [GPCG_TALK] AMA newsletter outlining their actions re PKI, faxing, etc of referrals

Tue, 25 Jul 2006 04:55:19 -0700

Ann

We also shred after scanning but not for a few days
Backups done twice daily 
As the documents are scanned ( we use GraphicConverter) a readable thumbprint appears which means we will have a readable document

A scanned document can be misfiled (wrong patient) as can hard copy but it is easy enough to obtain a copy from the sender in either case.
We have been scanning documents for the last 9 years and it works well -  will be selling our last filing cabinet next month  :-)

Wal 
On 25/07/2006, at 9:10 PM, Ann Davis wrote:

If you shred once the document has been scanned do you:

 

1.        Look in the patients record to ensure it is saved and able to be viewed; and.

2.       Ensure prior to destruction that you have a backup which is able to be verified as recoverable?

 

Ann Davis

RatioCura Pty Ltd

CEO

Practice Support Specialist

 

From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]] On Behalf Of Thinus van Rensburg
Sent: Tuesday, 25 July 2006 21:28
To: 'General Practice Computing Group Talk'
Subject: RE: [GPCG_TALK] AMA newsletter outlining their actions re PKI, faxing, etc of referrals

 

I'm shredding ours the moment they've been scanned - gpoing to be a bit tricky producing hard copies of these

T

 

Dr FM Janse van Rensburg
BSc MBChB FRACGP FACRRM
General Practitioner
http://members.ozemail.com.au/~tvren/
Skype: thinus-v-r


 

AMA is also seeking clarification as to how long hard copy patient records must be retained after being scanned into

a patient’s electronic record. Procedures for scanning and electronic storage of paper referrals or requests are also

addressed in the Electronic Transactions Act 1999. For further details visit 

 

I was under the impression that an electronic copy of a document was a legal document under the Electronic Transmissions Act 



<AMA network news re PKI.pdf>

 

Wal Tracey
Norpalms
25 Barker Road
Howard Springs
 
Ph 08 89831416
Fx  08 89814752




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