HI everyone, HOT In Person Board Meeting - Day 1 summary
The HOT Board is convened in Washington DC for a meeting facilitated by Allen Gunn (Gunner) of Aspiration Tech. The method is highly interactive and participatory with small group work. Please see the Aspiration Tech wiki for further details on how this process works for collaboration and inclusiveness while prioritizing items. [1] Agenda 1. Introductions, Guidelines 1. Presenting about role of board, why people are on the board and what each person deemed the most important thing that the board needs to accomplish? 1. Provide visions of future goals for programming, community and organization for the next 12 months 1. Map of everything that needs work, prioritize items 1. Discussion with HOT's lawyer on governance, bylaws, legal guidelines and conflict of interest. 1. Identify key items to be resolved for the remainder of the 2 days. And, of course, roadmap actions for future review and iteration with you (community, membership). We began a brainstorming process around our goals for HOT, splitting ideas across categories of programming, community and organization. In separate groups, we identified things that we agreed on (which was the majority!) and things that we disagree on or need to discuss further. We fleshed out these goals into many discussion areas, and began the process of prioritizing these. The method was to brainstorm on the topics and sort like items and flesh out other key points. This was done with sticky notes and a process of colour and taxomony. The discussion with the lawyer assisted the Board members to better build a common language around what our collective and individual responsibilities are for the Board, organization, membership and community. We had some specific questions around conflict of interest. As per our previous notes on conflict of interest, we obtained further context on these key questions. We do promise to surface these in our actions and share back next steps for review/input. From these conversations we build a list of bylaws to be changed (e.g. 2/3 quorum of membership) and key processes to be written to make discussions and decisions more productive. This is to be continued tomorrow and Sunday. Here is a selection of topics and questions coming out of this process which are to be discussed tomorrow (from all of the ninety (90!) issues identified today and from your input): - The board and ED should actively work to delegate as much work as possible - We need the membership to be well informed/consulted about HOT strategy. The Board will, of course, provide any iterative documents for feedback. - Hiring more HOT staff - How to define unacceptable behavior/ Code of Conduct or Conflict resolution handing. - We need a clear definition of what makes a HOT project (as an organization) Note that the above are not at least yet defined top priorities. Gunner, our facilitator, will work on tasks for us to deliver concrete items for your review. Further prioritization work will take place tomorrow. The inputs from the community have been embedded in our work - thank you for your input! More Questions and comments are welcome. We'll provide another summary tomorrow. thank you again Heather on behalf of the Board (who co-wrote this) [1] http://facilitation.aspirationtech.org/index.php?title=Main_Page
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