Dear SLOBs, Motion: To approve Walter's $614.03 reimbursement request. I would like if this motion will be seconded. So we can process to voting.
Regards Samson On Sat, Jul 7, 2018, 3:55 AM Walter Bender <walter.ben...@gmail.com> wrote: > Fellow oversight board members, > > I would appreciate if someone would propose a motion as per Bradley's > email below so that I can get reimbursed for my travel to the Google Mentor > Summit. > > thx. > > -walter > > ---------- Forwarded message --------- > From: Bradley M. Kuhn via RT <accounts-paya...@tix.sfconservancy.org> > Date: Fri, Jul 6, 2018 at 8:04 PM > Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's GCI > travel expenses. > To: <walter.ben...@gmail.com> > > > Walter Bender via RT wrote on Sunday, 1 July: > > As you know, Google sponsors one mentor from each participating org to > > attend the summit and the costs of the trip are passed through to Google. > ... > > Please contact me if you have any further questions. > > This assessment is actually no longer accurate, and as such, we need > approval from SLOBs to proceed with the travel reimbursement, just like we > do with any other. Adam, could you as Representative communicate that SLOBs > approved $614.03 for Walter's travel. > > Reasons we need such approval are below: > > The information that Walter relied on to write the above is out of date. A > few years ago, Google changed the nature of the way payments are made for > GCI and GSoC. While, informally, Google requests that a certain part of the > payments be used for travel expenses for the GCI and GSoC Mentor Summits > (respectively) there is no longer a formal requirement, agreement, nor > arrangement that requires Conservancy (and its Sugar Labs project) to use > these funds for that purpose. Sugar Labs could use the funds for any > purpose that fits within the project and Conservancy's charitable mission. > Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend > that how we spend the funds. > > As you decide on whether you'd like to pay the funds for this purpose, note > that Bender's expenses are substantially less than the amount given as a > donation for GCI. Sugar received $7,380.00 total for its participation in > GCI 2017 > > Finally, please avoid the phrase "pass through" with regard to funds at > Conservancy. Regardless of any specific donation situation, Conservancy > *does not* do any activity as a "pass through" fiscal sponsor. That phrase > has specific meaning in USA-non-profit circles and that's never what we're > doing here, no matter what. > > > > Meanwhile, Walter, there's a receipt missing: > > > $25 Baggage fee* > > > * My restricted fare on United did not allow me any luggage beyond a > > personal bag for my laptop. I managed on the way out, but could not > > manage on the way back, hence I had to check a bag. > > This is within policy, but it does require a receipt when proposed as a > stand-alone expense. It looks like you didn't attach the receipt. (I > noticed you attached the same file twice, so I suspect that there is another > file of receipts we haven't gotten yet). > > AFIAK, all major airline give a receipt for checked luggage at the time they > collect payment. If you lost that, in my experience, you can get the > receipt from the airline's website from your account after the fact. > > Please send along the $25 receipt. Everything else seems well documented. > > Note in future you don't need to include receipts for M&IE; please take a > look at the travel policy section regarding that: > https://sfconservancy.org/projects/policies/conservancy-travel-policy.html > > > > -- > Walter Bender > Sugar Labs > http://www.sugarlabs.org > <http://www.sugarlabs.org> > _______________________________________________ > Sugar-devel mailing list > sugar-de...@lists.sugarlabs.org > http://lists.sugarlabs.org/listinfo/sugar-devel >
_______________________________________________ IAEP -- It's An Education Project (not a laptop project!) IAEP@lists.sugarlabs.org http://lists.sugarlabs.org/listinfo/iaep