Minutes of meeting held on 18th January 2003 at OSL. Duration: 3 pm. to 8-30 pm.
1. Attendance The attendance was large. We forgot to do the formality of making a "members present" list. Here is it from memory: [1] Sayamindu Dasgupta [2] Anirban Biswas [3] Anindya Chockrobarty [4/5] Sibayan Das (accompanied by a friend) [6] Rohan Sen [7] Sutanu K. Ghosh [8] Amit Khan [9] P.K Sharma (stepping in for a few minutes) [10] Saugata Ghosh [11] Sandip K. Ghosh [12] Sankarshan Mukhopadhyay [13] Indranil Das Gupta [14] Soumyadip Modak Anyone missed is __mem_failed ;-) 2. The availability of hardware was discussed. PKS named 2 likely candidates; according to PKS the final confirmation on who will supply and sponsor the hardware is not yet received. But that we got several options ready. During this discussion, it turned out the one of them has already had words with Indra, who has made the commitment, however can't promise the number of monitors and specifically *no* 17" monitors. With regard to putting it all together. PKS has made the offer of his office space. However, and this is important his place can't be kept open whole night (max 10:30 PM). The LUGgers present felt that this *may* pose a "serious" problem as we would probably need to pull an all-nighter a day or two before the show. It was discussed that we need to have the m/cs by 22nd Jan evening so that we can get to task of configuring the hardware. One or more of the volunteers has to play the role of Equipment-in-charge. Mr. P.K. Sharma brought some tablet PCs and we investigated the options of installing linux into them. It may or may not be possible. 3. Stall locations & venue : P.K. explained the location of the Sangam hall with an excellent diagram on the white board. He drew the map of the Park Hotel showing the way to the Sangam hall along with the cross sectional view of the hall and the layout of the stalls. It was decided that some of us (Sibayan, Indra & Sankarshan) would go on Monday (20th Jan) and inspect the hall to get an exact idea of how much space the stalls would consume and how much empty space there would be for the crowd in front of our stall. The stall will be available only on 24th morning. The Hall itself is booked for other ceremony till 23rd night. 4. About setting up the stall - It was decided that the network cables and equipment would all be assembled & put together at one place and shipped to Sangam Hall on 24th. The preparation should be complete before 24th, so that the machines would require only to be powered on & plugged in into the network. PK has assured that he would take care of finally transporting the m/cs to the venue. 5. Submission of slides - 20th has been fixed as the deadline. All slides to be ready by then. Review of presentations & mock-presentations to be carried out after that. The speakers must be aware of the questions the audience will shoot and must be repared to handle any question silly or intelligent. 6. Volunteer Code - It was also decided that on 23rd there would be a session with all volunteers to appraise everyone about the way to conduct themselves with the visitors to COMPASS. This will include the issues like: a> Giving non-geeky answers (as far as possible) to the newbie crowd. b> No MSFT bashing c> No unsupportable or questionable statements. d> Sticking to hard facts during the talks. e> Gotchas of public speaking and interfacing 7. All the members unanimously selected Indranil to represent ilug-cal in the press conference on the 21st provided ILUG-Cal *is* participating in it. 8. On a side note, it was decided that apart from COMPASS, ilug-cal will focus on RMS's visit in February and a "Linux Outreach" drive to bring linux to schools. 9. Collection of voluntary contributions : Some contributions was made. 10. We have got the complimentary invitation passes (1000 in number). That will be distributed in the following days. 11. Review of the presentations already completed: In the end Sayamindu showed the slides of localization. Anindya and Anirban presented the LAMP and Qt slides. We discussed what modification are necessary. Please add if anything was missed. - Compiled by Saugata Ghosh -- To unsubscribe, send mail to [EMAIL PROTECTED] with the body "unsubscribe ilug-cal" and an empty subject line. FAQ: http://www.ilug-cal.org/node.php?id=3
