----- Original Message ----- From: "Saugata Ghosh" <[EMAIL PROTECTED]> To: "ILUG-Cal" <[EMAIL PROTECTED]> Sent: Sunday, January 19, 2003 1:27 AM Subject: [ilug-cal] Minutes of today's meeting
Minutes of meeting held on 18th January 2003 at OSL. Duration: 3 pm. to 8-30 pm. 1. Attendance The attendance was large. We forgot to do the formality of making a "members present" list. Here is it from memory: [1] Sayamindu Dasgupta [2] Anirban Biswas [3] Anindya Chockrobarty [4/5] Sibayan Das (accompanied by a friend) -> Krishnendu [i think] [6] Rohan Sen [7] Sutanu K. Ghosh [8] Amit Khan [9] P.K Sharma (stepping in for a few minutes) -> and explaining the layout on whiteboard with an obstinate pen [10] Saugata Ghosh [11] Sandip K. Ghosh [12] Sankarshan Mukhopadhyay [13] Indranil Das Gupta [14] Soumyadip Modak Anyone missed is __mem_failed ;-) 2. The availability of hardware was discussed. PKS named 2 likely candidates; according to PKS the final confirmation on who will supply and sponsor the hardware is not yet received. But that we got several options ready. During this discussion, it turned out the one of them has already had words with Indra, who has made the commitment, however can't promise the number of monitors and specifically *no* 17" monitors. -> getting *own* pcs was discussed, but then the case of missing components came in. moreover it was decided that pcs+components would be tagged good and proper and the same be made availabe to the person in-charge of equipment. With regard to putting it all together. PKS has made the offer of his office space. However, and this is important his place can't be kept open whole night (max 10:30 PM). The LUGgers present felt that this *may* pose a "serious" problem as we would probably need to pull an all-nighter a day or two before the show. -> space is thus always a constraint, but modalities are beig worked on. It was discussed that we need to have the m/cs by 22nd Jan evening so that we can get to task of configuring the hardware. -> shibayan is helping out with the network management One or more of the volunteers has to play the role of Equipment-in-charge. -> get a sheet with details that need to be filled out ready, also get stickers for identification Mr. P.K. Sharma brought some tablet PCs and we investigated the options of installing linux into them. It may or may not be possible. -> no decision as to this and still awaiting some discussion 3. Stall locations & venue : P.K. explained the location of the Sangam hall with an excellent diagram on the white board. He drew the map of the Park Hotel showing the way to the Sangam hall along with the cross sectional view of the hall and the layout of the stalls. -> printout provided by Amit did not show the exact measurement of aisle space and thus.. It was decided that some of us (Sibayan, Indra & Sankarshan) would go on Monday (20th Jan) and inspect the hall to get an exact idea of how much space the stalls would consume and how much empty space there would be for the crowd in front of our stall. -> pks says that there is enough space to move around. also discussed the possibility of *branding* the reception area. moreover reception announcements should be able to get the names correctly The stall will be available only on 24th morning. The Hall itself is booked for other ceremony till 23rd night. -> what about gate crashing and camping through the marriage :-D 4. About setting up the stall - It was decided that the network cables and equipment would all be assembled & put together at one place and shipped to Sangam Hall on 24th. -> prior debugging, testing to be done at someplace The preparation should be complete before 24th, so that the machines would require only to be powered on & plugged in into the network. PK has assured that he would take care of finally transporting the m/cs to the venue. -> so pk is the *official carrier* for iLUG-Cal :-D 5. Submission of slides - 20th has been fixed as the deadline. All slides to be ready by then. Review of presentations & mock-presentations to be carried out after that. -> thoughtline be mailed to idg for further modifications if any, please understand that slides should be spell checked, addressing mode should be kept in mind, if it is *we* then *us* throughout, otherwise no harm in sounding politely pedagogic. colors on slides, fonts etc to be discussed. just in case mocks are impossible to stage [i think that time is not on our side] then it is sort of run-time, please be prepared The speakers must be aware of the questions the audience will shoot and must be repared to handle any question silly or intelligent. -> and not get frazzled, rattled and heckled. MS being present may/may not lead to a situation. hall presence required to defuse baiting if any 6. Volunteer Code - It was also decided that on 23rd there would be a session with all volunteers to appraise everyone about the way to conduct themselves with the visitors to COMPASS. -> if need be then a thread be started based on guidelines available at LUG site This will include the issues like: a> Giving non-geeky answers (as far as possible) to the newbie crowd. -> make that any crowd b> No MSFT bashing -> no anyone bashing including Sun and other moons, also understand MS's aggressive posturing in the media recently ref. CNBC and be prepared to answer *shared source* c> No unsupportable or questionable statements. -> or at least be prepared with site urls d> Sticking to hard facts during the talks. -> difficult,so keep to facts you *know for sure* e> Gotchas of public speaking and interfacing -> as discussed threadbare.. 7. All the members unanimously selected Indranil to represent ilug-cal in the press conference on the 21st provided ILUG-Cal *is* participating in it. -> and getting a share of the mic [where is our mic in the sangam hall ?] 8. On a side note, it was decided that apart from COMPASS, ilug-cal will focus on RMS's visit in February and a "Linux Outreach" drive to bring linux to schools. -> a Kolkata Schools Computer Project - only intention announcement to be made. drive details to be provided as and when we chalk it out after compass 9. Collection of voluntary contributions : Some contributions was made. -> and accordingly accepted 10. We have got the complimentary invitation passes (1000 in number). That will be distributed in the following days. -> with due consideration towards potential targets 11. Review of the presentations already completed: In the end Sayamindu showed the slides of localization. Anindya and Anirban presented the LAMP and Qt slides. We discussed what modification are necessary. Please add if anything was missed. -> Amit Khan flitted in and out through the meeting, and while his coffee went cold on 2 occassions, i think he must have been thoroughly disoriented by the spatial room layouts ;-D, AK's presentation requires to done, and that i think where the notye tree will wilt ps : amit - put my name/register me for your talk on zope the first day it happens or better on all days so that i cannot miss it - Compiled by Saugata Ghosh --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.443 / Virus Database: 248 - Release Date: 1/10/03 -- To unsubscribe, send mail to [EMAIL PROTECTED] with the body "unsubscribe ilug-cal" and an empty subject line. FAQ: http://www.ilug-cal.org/node.php?id=3
