Hi Maren,
The proposal looks really detailed and solid, good work.
The Board has traditionally sponsored one group dinner out. When the
rough number of attendees (+ guests) is approximately known, make an
estimated budget for this dinner. For Boston we allocated $600. This
comes out of the general fund.
If you wish to also cater a lunch or two, and/or provide
snacks/beverages, just estimate a budget for those items as well so that
you can be reimbursed. If there are any other incidental expenses
anticipated (office supplies, organized outings, etc.) include estimates
for those in this budget. Make sure to save all receipts. This will
come out of the hackfest fund.
Bryce
On Sun, May 20, 2018 at 06:47:01PM +0200, Maren Hachmann wrote:
> Hi Board members,
>
> sorry for the late reply! I've been waiting on confirmation of the
> possible dates from everyone involved in trying to get a piece of the
> available rooms (they are much in demand).
>
> We can use the small conference room in the Kieler Innovations- und
> Technologiezentrum ('Kitz') from (Saturday, Sept. 8th - ) Sunday, Sept.
> 9th to Thursday, Sept. 13th 2018 (R007 in this pdf:
> http://www.kilux.de/downloads/Raumuebersicht.pdf)
>
> Tav has kindly already created and prepared the Wiki pages for me to
> fill in - thank you!
>
> I've added lots of info to
> http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel
>
> If the suggested dates don't fit with the developers and community
> members, it's going to be possible to find other dates that fit better.
>
> I'll start contacting people who could be interested tomorrow.
>
> If any board members would like to and can join us in Kiel, please let
> me know (also about your preferences for a start date). As you're all
> reading this, Tav, CR, Mc, Martin, Bryce, Josh and Ted, you won't get an
> extra email :)
>
> Also, let me know if you have any questions about the venue or the town
> etc..
>
> Thanks!
>
> Maren
>
> Am 05.05.2018 um 21:25 schrieb Bryce Harrington:
> > Summarizing the plans from the meeting today:
> >
> > ------------------------------------------------------------------------
> > Fall 2018
> > - Hackfest: Kiel, Germany (Maybe September?)
> > Coordinator: Maren
> >
> > Spring 2019
> > - SCALE: Pasadena, California (March 7-10)
> > Coordinator: Josh & Ted
> > - LGM: Saarbrücken, Germany (May 30-June 3)
> > Coordinator: Tav
> >
> > Fall 2019
> > - Hackfest: TBD
> > Coordinator: TBD
> >
> > ------------------------------------------------------------------------
> >
> > For the Kiel hackfest, we'll need a proposal and a board vote. Maren,
> > can you set up some pages in wiki; you can use the past hackfests for
> > reference. What should the dates be? When it's ready I'll send out the
> > vote.
> >
> > Start also contacting people that might be interested in going.
> >
> >
> > ------------------------------------------------------------------------
> >
> > For SCALE, probably worth doing wiki pages, if we're going to try and
> > stimulate attendance. Josh and Ted, can you set these up? If we have
> > enough people, should we also do a mini-hackfest for a couple days
> > before or after the event?
> >
> >
> > ------------------------------------------------------------------------
> >
> > For LGM Saarbrücken, guessing we can probably do the same as for this
> > recent one. Tav, mind setting up wiki pages for it?
> >
> >
> > Bryce
> >
> >
> >
>
>
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