a. And big thanks to Ryan for making the drive! -C
On Thu, Jan 24, 2019 at 9:34 AM Bryce Harrington <br...@bryceharrington.org> wrote: > On Thu, Jan 24, 2019 at 09:55:53AM +0100, Tavmjong Bah wrote: > > > > I vote a. > > > > (Is this option not normally allowed under the travel policy?) > > Ground transportation is considered fine, but the policy explicitly > states that car rental requires special authorization. In context I > think they're referring to local transportation at the destination, as > opposed to the travel *to* the destination as Ryan is doing. > > So I might be overly cautious here but figure we should cover the bases. > Once this vote is resolved I'm also going to raise it more directly with > Conservancy to hopefully ensure everything goes smoothly for Ryan. > > Bryce > > > On Wed, 2019-01-23 at 16:00 -0800, Bryce Harrington wrote: > > > The Inkscape board is requested to vote on the following matter: > > > > > > > > > Proposal: > > > --------- > > > Ryan Gorley will be traveling from Utah to California to attend the > > > hackfest. For this distance, the cost of travel by air is > > > commensurate > > > with the cost of renting a car and driving. > > > > > > Using a rental car will have significant additional benefits, > > > including > > > being able to bring professional video equipment and a > > > guest/assistant. > > > > > > 1. Authorize use of car rental for Ryan Gorley to attend Inkscape > > > hackfest in Pasadena, California, within the normal travel cost > > > caps > > > already approved. > > > > > > - [ ] a. Yes, authorize car rental for Ryan Gorley's travel in > > > place > > > of air travel. > > > - [ ] b. No, do not authorize car rental. > > > > > > > > > Votes: > > > ------ > > > > > > > Board Member | 1. | > > > > -------------------- |:--:| > > > > Bryce Harrington | | > > > > Josh Andler | | > > > > Tavmjong Bah | | > > > > Ted Gould | | > > > > Martin Owens | | > > > > Marc Jeanmougin | | > > > > Chris Rogers | | > > > > > > * - abstaining/recused > > > > > > > > > Resolution: > > > ----------- > > > > > > Background: > > > ----------- > > > Ryan Gorley explains: > > > > > > Hey Bryce, last year I captured some video at Boston and SCALE. > > > The > > > intention was to create a video about the project. The goal would > > > be > > > to educate people on how community run projects like this work, > > > and > > > paint a picture of how they can get involved and help. I didn't > > > really have the right gear and a clear enough plan to execute on > > > it > > > well. I'd like to make another attempt this year, but with some > > > upgraded video, audio, and lighting equipment from my business. > > > > > > The trick is that if fly to LA I'm pretty limited on what I can > > > bring along in the airplane. I also have a friend who has worked > > > with me on professional video projects in the past that would be > > > interested in joining and helping for the week. > > > > > > For me the cost of a car rental (~$191*) and fuel (1400 miles = > > > ~$150) will be comparable to the cost of an airplane ticket > > > ($188~$288*) and ground transportation to-and-from the airport > > > ($32~$192*). It's more exhausting for me, but I would be able to > > > bring equipment that I wouldn't be able to otherwise, booth > > > banners, > > > and likely someone who can help. Both of my personal vehicles are > > > a > > > little older so I'm not sure I'd want to drive either of them > > > that > > > distance. > > > > > > Do you think the project/SFC would approve me renting a car and > > > spending ~$10/night* more to get a room that would accommodate > > > two > > > people? It would be the same number of hotel nights (7) and my > > > friend wouldn't be seeking reimbursement for any of his expenses. > > > I > > > would remain well within my allotted budget of $2000 in either > > > scenario. As you know, prices are going up and I need to lock > > > things. Please let me know. Thanks! > > > > > > > > > Conservancy travel policy permits use of car rental, with prior > > > approval > > > by the Inkscape board (PLC): > > > > > > Ground transportation necessary as part of authorized Project > > > trips > > > is considered to be a reasonable expense. Public ground > > > transportation, such as taxis, shuttles, buses and municipal > > > transit, are generally the most cost-effective options and are > > > the > > > standard for eligible ground transportation reimbursements. All > > > car > > > rentals require pre-authorization by the PLC or by an officer of > > > Conservancy. When car rentals have been pre-approved, the rental > > > of > > > compact cars is encouraged; mid-size vehicles are authorized when > > > necessary (e.g., when compact-sized vehicles are not available or > > > the number of passengers or volume of baggage makes a compact > > > vehicle impractical). > > > > > > -- > > > > https://sfconservancy.org/projects/policies/conservancy-travel-policy.html > > > > > > > > > _______________________________________________ > > > Inkscape-board mailing list > > > Inkscape-board@lists.sourceforge.net > > > https://lists.sourceforge.net/lists/listinfo/inkscape-board > > > _______________________________________________ > Inkscape-board mailing list > Inkscape-board@lists.sourceforge.net > https://lists.sourceforge.net/lists/listinfo/inkscape-board >
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