Hi all, What's Ryan's email so we can make sure we egt a ahold of for reimbursement? Best, Deb
On Thu, 2019-01-24 at 14:26 -0800, Bryce Harrington wrote: > Resolution: > ----------- > Ryan Gorley is authorized to rent a car for travel to the Inkscape > Hackfest and SCALE conference in Pasadena, CA from his residence in > Utah, instead of air travel. > > It is expected that this travel can be made at a total cost within > the > travel cap already approved of $2000, and that the cost of the car > rental and gasoline is roughly on par with the costs of airfare + > local > ground transportation + extra baggage fees for video/sound equipment. > > > Proposal: > --------- > Ryan Gorley will be traveling from Utah to California to attend the > hackfest. For this distance, the cost of travel by air is > commensurate > with the cost of renting a car and driving. > > Using a rental car will have significant additional benefits, > including > being able to bring professional video equipment and a > guest/assistant. > > 1. Authorize use of car rental for Ryan Gorley to attend Inkscape > hackfest in Pasadena, California, within the normal travel cost > caps > already approved. > > - [ ] a. Yes, authorize car travel for Ryan Gorley. > - [ ] b. No, do not authorize. > > > Votes: > ------ > > > > > Board Member | 1. | > > -------------------- |:--:| > > Bryce Harrington | a. | > > Josh Andler | a. | > > Tavmjong Bah | a. | > > Ted Gould | a. | > > Martin Owens | a. | > > Marc Jeanmougin | | > > Chris Rogers | a. | > * - abstaining/recused > > > Background: > ----------- > Ryan Gorley explains: > > Hey Bryce, last year I captured some video at Boston and SCALE. > The > intention was to create a video about the project. The goal would > be > to educate people on how community run projects like this work, > and > paint a picture of how they can get involved and help. I didn't > really have the right gear and a clear enough plan to execute on > it > well. I'd like to make another attempt this year, but with some > upgraded video, audio, and lighting equipment from my business. > > The trick is that if fly to LA I'm pretty limited on what I can > bring along in the airplane. I also have a friend who has worked > with me on professional video projects in the past that would be > interested in joining and helping for the week. > > For me the cost of a car rental (~$191*) and fuel (1400 miles = > ~$150) will be comparable to the cost of an airplane ticket > ($188~$288*) and ground transportation to-and-from the airport > ($32~$192*). It's more exhausting for me, but I would be able to > bring equipment that I wouldn't be able to otherwise, booth > banners, > and likely someone who can help. Both of my personal vehicles are > a > little older so I'm not sure I'd want to drive either of them > that > distance. > > Do you think the project/SFC would approve me renting a car and > spending ~$10/night* more to get a room that would accommodate > two > people? It would be the same number of hotel nights (7) and my > friend wouldn't be seeking reimbursement for any of his expenses. > I > would remain well within my allotted budget of $2000 in either > scenario. As you know, prices are going up and I need to lock > things. Please let me know. Thanks! > > > Conservancy travel policy permits use of car rental, with prior > approval > by the Inkscape board (PLC): > > Ground transportation necessary as part of authorized Project > trips > is considered to be a reasonable expense. Public ground > transportation, such as taxis, shuttles, buses and municipal > transit, are generally the most cost-effective options and are > the > standard for eligible ground transportation reimbursements. All > car > rentals require pre-authorization by the PLC or by an officer of > Conservancy. When car rentals have been pre-approved, the rental > of > compact cars is encouraged; mid-size vehicles are authorized when > necessary (e.g., when compact-sized vehicles are not available or > the number of passengers or volume of baggage makes a compact > vehicle impractical). > > -- https://sfconservancy.org/projects/policies/conservancy-travel > -policy.html -- Deb Nicholson <d...@sfconservancy.org> Software Freedom Conservancy _______________________________________________ Inkscape-board mailing list Inkscape-board@lists.sourceforge.net https://lists.sourceforge.net/lists/listinfo/inkscape-board
