Does anybody know of any counsel given about putting MLS data on
personal computers? I am not aware of any so I think we need to proceed
with our own judgement based on our understanding of how the system
currently works. I think that names, phone #, home teaching assignments
are fine. Transgressions definitely shouldn't be recorded. And then we
have a huge gray area. I think that home teaching statistics are fairly
harmless along with attitudes of inactives. My understanding is that
only MLS is to be used for any financial data, including tithing
status. Temple recommend status is questionable in my opinion. I would
be quite embarassed if ward members found out I didn't hold a current
recommend. Maybe we should judge the security by how many poeple have
access to the data. All data should be kept current so if an attitude
changes then I don't see a reason to keep the old attitudes recorded.
Remember that I do no speak with authority just experience and some
understanding. I welcome the suggestions of others.
John
Richard Smith wrote:
My Branch President has just requested that I put Linux onto an aging laptop,
and make MLS available to him on it. He is trustworthy, and the Lord has
entrusted him with his calling so I have complete confidence that he will not
abuse the data in MLS. Unfortunately the same cannot be said for other
members of the Branch Presidency, but the Lord has put them there so I have
to trust His decisions.
After putting MLS and the data onto his laptop, we need to protect it. Not
from him, but from loss or theft of the laptop. Each one of us knows the
sensitive nature of the documents stored in MLS. Here is what I want to do
with the laptop.
Find some way of password protected encrypting (atrocious grammar, sorry) the
data for MLS, so it needs to be unlocked before MLS can access it. Any ideas
for accomplishing this? This way, the only person who can access the data in
MLS is someone who knows the password. This means that if the thief knows
Linux, knows about MLS, wants the data in there, and knows what to do with
the data, they would need to throw heavy resources decrypting the information
first. No post-it-notes on the laptop with the password... our Branch
President isn't that soft.
There does need to be controls, but the same controls that businesses use to
protect their sensitive information.
-Richard
On Tuesday 13 September 2005 06:04, Jeff raymond wrote:
John, you raise some good questions that should be thought through. I am
curious as to what others thinking is on the issue of church related
electronic information.
- Really, should information be transferred from ward/stake computers to
PDA's, tablets, and home computers?
- If yes to the above question, what information should be controlled,
allowed or restricted and for whom?
- What should be done with the information once it has served its purpose?
My Bishop carries the MLS info on his palm and I assume he is comfortable
with it there. As for me, I have the paper versions of the directory,
members with and without callings, and the bishopric action and interview
list. These travel back and forth with me between home and church
meetings. On my tablet I have my written notes from bishopric meetings and
auxiliary meetings. Also on my tablet I am trying a program called
"MyWard."
As I contemplate the questions above, I find myself comparing the pros and
cons of using paper vs. electronic information. I have had some thoughts
with regard to security. I can secure all my electronic information from
prying eyes and snooping fingers with passwords, but not so easy with
paper. When I am released I can securely erase all my electronic info,
folders, etc, but with paper it needs to be shredded to be completely sure.
I have just changed from 2nd assistant in the high priests group
leadership to executive secretary. I found it very easy to erase all the
info I generated electronically over the past couple of years.
Interestingly, it was cathartic.
Thanks,
Jeff Raymond
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