On Sun, Dec 16, 2012 at 12:16 PM, ario <ledger-smb-us...@infopower.nl>wrote:
> On Sat, 2012-12-15 at 17:45 +0100, Erik Huelsmann wrote:
> > Hi Ario,
> >
> >
> > The book documents the difference between invoices and transactions in
> > section 34.2:
>
> Hi,
>
> sorry that I didn't get that far. I encountered a lot of empty pages and
> didn't expect that particular section to be populated with text :)
>
> > """
> > When a business decides not to use the order management as per the
> > previous
> > chapter it may find itself in need to manually enter invoices. But even
> > if it does
> > use order management, it may be necessary to enter an invoice
> > directly.
> > When creating a transaction to record that the company owes another
> > entity
> > (a vendor invoice) or that it has outstanding receivables, LedgerSMB
> > offers two
> > options:
> > 1. Invoices
> > 2. Transactions
> > Transactions have very limited functionality: they allow a user to
> > enter a
> > debt owed or owned into the AR and AP subsystems. They also require
> > the
> > user to think how the other side of the transaction should be
> > registered; i.e.
> > which cost account the AP transaction should be posted against, or
> > which income account the AR transaction should be posted against. If
> > there are sales
> > taxes applicable, the user is required to manually calculate and enter
> > them.
> > Invoices offer a much more clever set of functionalities. First of
> > all, it allows
> > the user to create a document to be sent to the vendor or customer.
> > Second, invoices take advantage of parts and services to automate
> > calculation of sales
> > taxes. Third, invoices update inventory for items held in stock
> > (parts, assemblies). Transactions offer none of this.
> > """
> >
> >
> > Which means that if you don't want to update your inventory, you
> > should use a transaction, if you do want to update inventory, you
> > should use an invoice. Note however that inventory won't be updated
> > for invoiced services: services aren't held in stock.
> >
> >
> > So: it really depends on what you mean by "does an invoice become a
> > transaction". Invoices are recorded in the ledger as transactions. You
> > don't need to do anything special for that.
> >
> >
> > I hope that explains.
>
> Yes, it totally does. Thanks.
>
> But on the other hand, and only as a side note, I'd like to point at the
> following. In section 30.1 and on, you write:
>
> <quote>
> When creating a customer or vendor in LedgerSMB, you have to create a
> company. However, this company can’t itself be used as a one. Instead,
> you have to create an “account” which is linked to the company. An
> account can have either the role of vendor or customer. Due to this
> construct, a single company can both be vendor and customer which is
> sometimes desirable.
> One company can have multiple customer and/or vendor type accounts.
> </quote>
>
> This being the case, it would be more logical to have the
> 'vendor/customer class' button removed from the 'Add Company' menu item
> and to make a general 'Company|Add/Search/History' set of menu items
> (independent of it being a 'creditor/vendor or debtor/customer), where
> in any of the sub-menus ('Add/Search results/History results' windows as
> well as after completion of Adding the company), one would encounter an
> 'Add account' button. This button would finally let you choose whether
> the *account* (not the company, as apparently it can be both) is of the
> debtor (customer) or creditor (vendor) class.
>
> In other words, make the creation of the 'company' a general one, only
> decide at the account creation (or alter) level the creditor/debtor
> class type.
>
1.4 breaks this off as a "Contacts" menu and allows both "Person" and
"Company" containers to be used as customers and vendors. (In 1.3, a
customer or vendor is always a company, and an employee is always a person.
We still have employees as always persons, but customers and vendors now
can be too).
There are some very significant enhancements in this area in 1.4. These
include:
1: You can set up companies, and persons as leads and search on them later
(and attach notes to them etc).
2: The amount of CRM functionality in this way has been improved (though
not everywhere we want it yet.
There is also an add-on which backports this to 1.3.
Best Wishes,
Chris Travers
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