On Sat, 2012-12-15 at 17:45 +0100, Erik Huelsmann wrote:
> Hi Ario,
>
>
> The book documents the difference between invoices and transactions in
> section 34.2:
Hi,
sorry that I didn't get that far. I encountered a lot of empty pages and
didn't expect that particular section to be populated with text :)
> """
> When a business decides not to use the order management as per the
> previous
> chapter it may find itself in need to manually enter invoices. But even
> if it does
> use order management, it may be necessary to enter an invoice
> directly.
> When creating a transaction to record that the company owes another
> entity
> (a vendor invoice) or that it has outstanding receivables, LedgerSMB
> offers two
> options:
> 1. Invoices
> 2. Transactions
> Transactions have very limited functionality: they allow a user to
> enter a
> debt owed or owned into the AR and AP subsystems. They also require
> the
> user to think how the other side of the transaction should be
> registered; i.e.
> which cost account the AP transaction should be posted against, or
> which income account the AR transaction should be posted against. If
> there are sales
> taxes applicable, the user is required to manually calculate and enter
> them.
> Invoices offer a much more clever set of functionalities. First of
> all, it allows
> the user to create a document to be sent to the vendor or customer.
> Second, invoices take advantage of parts and services to automate
> calculation of sales
> taxes. Third, invoices update inventory for items held in stock
> (parts, assemblies). Transactions offer none of this.
> """
>
>
> Which means that if you don't want to update your inventory, you
> should use a transaction, if you do want to update inventory, you
> should use an invoice. Note however that inventory won't be updated
> for invoiced services: services aren't held in stock.
>
>
> So: it really depends on what you mean by "does an invoice become a
> transaction". Invoices are recorded in the ledger as transactions. You
> don't need to do anything special for that.
>
>
> I hope that explains.
Yes, it totally does. Thanks.
But on the other hand, and only as a side note, I'd like to point at the
following. In section 30.1 and on, you write:
<quote>
When creating a customer or vendor in LedgerSMB, you have to create a
company. However, this company can’t itself be used as a one. Instead,
you have to create an “account” which is linked to the company. An
account can have either the role of vendor or customer. Due to this
construct, a single company can both be vendor and customer which is
sometimes desirable.
One company can have multiple customer and/or vendor type accounts.
</quote>
This being the case, it would be more logical to have the
'vendor/customer class' button removed from the 'Add Company' menu item
and to make a general 'Company|Add/Search/History' set of menu items
(independent of it being a 'creditor/vendor or debtor/customer), where
in any of the sub-menus ('Add/Search results/History results' windows as
well as after completion of Adding the company), one would encounter an
'Add account' button. This button would finally let you choose whether
the *account* (not the company, as apparently it can be both) is of the
debtor (customer) or creditor (vendor) class.
In other words, make the creation of the 'company' a general one, only
decide at the account creation (or alter) level the creditor/debtor
class type.
cheers,
ario
> Bye,
>
>
> Erik.
>
>
>
>
> On Sat, Dec 15, 2012 at 5:34 PM, ario <ledger-smb-us...@infopower.nl>
> wrote:
> On Sat, 2012-12-15 at 05:21 -0800, Chris Travers wrote:
> >
> >
> > On Sat, Dec 15, 2012 at 4:54 AM, ario
> <ledger-smb-us...@infopower.nl>
> > wrote:
> > On Sun, 2012-11-04 at 20:11 +0100, Erik Huelsmann
> wrote:
> >
> > [snip]
> >
> > >
> > > 9.4 I don't see AP INVOICE anywhere is
> that DEBIT
> > INVOICE?
> > >
> > >
> > >
> > > AP invoice is indeed Debit invoice in the LSMB
> menu under
> > AP.
> >
> >
> >
> > A debit invoice is for reversing vendor invoices. For AP
> invoices the
> > menu item you are looking for is "Vendor Invoice"
>
>
> Ok, thanks.
> And after posting a vendor invoice, does it become an AP
> Transaction
> automatically? Or do I have to use AP Transaction separately
> in cases
> where I don't want the purchased items to be added to the
> inventory?
>
> ario
>
>
> > Best Wishes,
> > Chris Travers
> >
>
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