On Mon, Mar 3, 2014 at 6:29 PM, Dave <ledger...@1001111.com> wrote:
> On 03/03/2014 07:13 PM, Chris Travers wrote:
> > So just to clarify, I would say set up a vendor for one offs, and
> post a
> > purchase order against that?
>
> Yes, every single vendor and client should be entered. This is why the
> vendor/client aging is important.
>
That is not important though in a few cases, which is why the generic
vendor/customer solution can be valid for some things.
For example, I usually have a "cash customer" record in point of sale
environments. People aren't walking out with products and owing money.
There is no aging, no AR balance, etc, and it is neither practical nor
desired to track every customer's purchases.
Another example is for occasional expenses paid with a company card on the
spot. Again, no AP balance, so no aging, later payments, etc. and just
because I get gas on a business trip at a different gas station doesn't
mean I really need to track all the gas stations I use the company card at
as an independent vendor.
> >
> > How would I then pay the person who had incurred that expense on
> behalf
> > of the company?
> >
>
> For every employee who can expense create them a vendor record. Treat them
> as a preferred vendor (net whatever days you need).
> Pay them the same way you pay normal vendors. Do not pay them differently,
> that will cause problems if you get audited.
>
That works too. The thing though is you still need to track all the source
documents. I prefer to track employee expenses separately (either in paper
or paid immediately on exchange of source document) because I think this is
cleaner. If the expense is incurred against a regular vendor and you want
to include it in your purchase history, then tracking the employee as the
vendor gets in the way of that.
That basically goes to show there are no perfect solutions currently in the
software. Hopefully we can take care of a large portion of this during the
financial rewrite.
>
> > OK, but could we get an expenses claim form integrated into the
> system
>
> All ready exists, your employees just invoice their expenses, create a
> custom invoice for them if the business requires.
> HTH
> Dave
>
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>
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--
Best Wishes,
Chris Travers
Efficito: Hosted Accounting and ERP. Robust and Flexible. No vendor
lock-in.
http://www.efficito.com/learn_more
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Subversion Kills Productivity. Get off Subversion & Make the Move to Perforce.
With Perforce, you get hassle-free workflows. Merge that actually works.
Faster operations. Version large binaries. Built-in WAN optimization and the
freedom to use Git, Perforce or both. Make the move to Perforce.
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