Peggy, The nice thing about going through your file and doing cleanup is that you will find mistakes that you didn’t even know you had. One more thing about names. When you have initials, make sure you put a space between them.
J.E. Simmons is wrong J. E. Simmons is right Legacy WILL find this error if you have that particular option turned on BUT it WON'T find them in the AKA field even if you do have the option turned on. This is a known bug and they programmers say that it is on their list to fix. Michele From: Marg Strong [mailto:[email protected]] Sent: Friday, April 20, 2012 4:40 PM To: [email protected] Subject: Re: [LegacyUG] Cleaning up Location List (Geo options) I'm so glad to hear that Legacy doesn't recommend all caps anymore. I really disliked the way that looked and never used it. I've learned to use the AKA field instead of the nickname in quotes. I've been tempted to use "unknown" in the blank name fields, but restrained myself because I read that is not the best thing to do. I have learned quite a bit just reading this list so it's worth the time it takes. So far I haven't had any, or anything that I remember, to put in the prefix or suffix fields. And I've no reason to think I'll need peerage titles, even though we do have the usual family myth about the great grandmother disowned for marrying a commoner. :) Lots of "laborers" and no royalty in this line. One murderer though to make it interesting. I've messed up on the short location name, just pasting the same as in the long field. Now I would have to redo that too. Maybe some day. I wonder if it would be too messy if I started doing it now as I'm working on the clean up? Just on the locations I have left to clean up? Peggy ________________________________________ From: Michele Lewis <[email protected]> To: [email protected] Sent: Friday, April 20, 2012 4:15 PM Subject: RE: [LegacyUG] Cleaning up Location List (Geo options) You can change how the date displays in Legacy so you must have it set right :) :) :) Names are pretty straight forward. You don't want to put any descriptive words in the blanks such as infant, baby, child etc. They do not recommend all caps for the last name anymore. Enter the name Michele Lynn Simmons. There is a way you can have it print in all caps if you want it to but don't enter the name that way. (I would never print it that way because it looks bad. If you want the surname in all caps the proper way is to reduce the font by 2 point sizes so that you have small caps). Always use maiden names for females. There are separate blanks to put prefixes and suffixes. All alternate spellings and nicknames go in the AKA field. It gets a little more complicated for patronymic names and peerage titles which you will run into if your research is in the UK. Slaves are entered with their first and then WHERE they were a slave as their last name in case you do any AA research. Another thing about locations. You will enter Purvis, Lamar, Mississippi, United States BUT you can also enter a short location name like this Purvis, Lamar Co, MS. You can tell Legacy to print reports using the short location name if you want. Legacy will let you do all kinds of things :) Michele From: Marg Strong [mailto:[email protected]] Sent: Friday, April 20, 2012 3:57 PM To: [email protected] Subject: Re: [LegacyUG] Cleaning up Location List (Geo options) Thanks for the book recommendation. I like the way Legacy automatically enters the date according to the default (maybe the default I set?) so I can't mess that up. I have read a bit more about the standard ways of entering names; such as not entering anything into the name field if it is unknown. I kind of liked using "unknown" but since they end up at the top of the list anyhow, it seems better to do it the standard way. I'm thinking that after I merge my duplicate locations (result of sloppy entering) I could then use the commas for the countries that have four locations. Then I won't have to keep scrolling up to the to merge them. I have a lot of research to do for other countries. Ron gave me some good links. but so far I don't have a large percent of people. Most ancestors originated from Ireland and England, a few from Scotland (in the line I'm researching now) so eventually I will have to do that research for sure. Peggy p Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). 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