Thanks, Michele, all good advice. The potential problems are so far ahead of me, I conceded the race and just turned them off. ;)
Cheryl Michele/Support wrote: > Here are some hints to help the PPs work for you and not against you. > > The first thing you need to do it go to Tools> Potential Problems and set > your preferences. You can skip the Records tab, that is for when you want to > run a report. Look at the Warnings, Problems, Standardization and Gaps tabs. > Review the selections to see if there is anything you want to change. The > "Gaps" warnings is more for new researchers. Seasoned researchers know to > look for these gaps automatically. They know that they can signal either an > unknown child or possibly a second marriage. I have the Gaps option > completely turned off. > > Here is another thing you will want to do to decrease the number of potential > problems. If you use any events that normally occur AFTER someone died > (Cemetery, Obituary are two common ones) you will want to exclude these from > the Potential Problems checking GLOBALLY. Go to View> Master Lists> Event > Definition. Highlight the event and then click Edit over on the right. At > the top of this box you will see some check mark boxes. Make sure you check > Exclude from Potential Problems Report. > > Another thing that will cut down on PP errors is to globally sort your > children and then tell Legacy to sort the children as you enter new ones (you > can also do this for marriages and events but those two don't flag as errors) > > To globally sort... Go to Tools> Other Tools> Sort Children, Marriages, > and Events. Check mark the ones you want to do and there you go. Now we > need to set it in the Options menu. Go to Options> Customize> 2. Data Entry > 2.2 When Adding New Spouses, Children, and Events (gbl). Set your check > marks here and now you are finished. > > You don't want to let the Potential Problems to get too far ahead of you. If > something is not a problem then mark it as such right then (hover over the PP > icon and follow the directions that appear in the box that pops up). I would > also run a global report from time to time to check on the outstanding ones > that you haven't cleared yet (Tools> Potential Problems, this time go to the > Records tab) > > Michele > Technical Support > [email protected] > www.LegacyFamilyTree.com > > -----Original Message----- > From: singhals [mailto:[email protected]] > Sent: Friday, January 31, 2014 10:51 AM > To: [email protected] > Subject: [LegacyUG] Potential Problems flags > > The database I'm currently working in only has about 15,000 names. If I have > 1000 without a PP flag, I'll be surprised. > > Are those things making anyone crazy? > > I tried changing the flagging limits, with minimal success, until finally the > limits became meaningless and I had to re-do them. > > I drove myself batty looking at each of the flags, but that many people that > many flags you tend to lose mental track of which flag you might be able to > fix. > > I looked for a way to enable PPs only on new data. Don't see one. If there > is one someone found, wave violently, please. > > I've turned the things off. That's probably going to bring me grief when I > type 1868 and mean 1968 or 1786, but I'm going to hope those will be obvious > to me at some point and not get lost in a forest of red ! > > > Cheryl Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
