The most important key to media files is to be certain that each media file has a unique file name. I like to name the files with this pattern
Surname, Given name - short description Two media files should never have the same name even if they are in different folders...thus fulfilling the unique rule. The files can reside in any folder structure but it is best to keep the structure simple. The filename can be 255 characters and the path to the file can be 255 characters. Simple folder and sub-folder structures can be used as long as the total length of the path is less than 255. The default location for media files in Legacy 8.0.0.427 using Windows Vista/7/8 is C:\Users\Username\Documents\Legacy Family Tree\Media and the default for Windows XP is C:\Documents and Settings\Username\My Documents\Legacy Family Tree\Media where Username is the Login account name. That works well for someone that does not plan to collaborate with anyone and wants media to be stored in the default location. For a Legacy user that is collaborating with other Legacy users, a better method is to have a root level folder assigned to each collaborator. Then each collaborator collects media files into the folder assigned to them. All collaborators are instructed to only alter files in their assigned folder. In their folder, they can change filenames, sub-folder structures, etc. without affecting files collected by other collaborators. An example of these root level folders might be C:\DonnaMM C:\GladeMM C:\GordonMM C:\RonMM where MM stands for Multimedia. But any other root level folder name would suffice. The one new function in v8 Legacy that can cause problems with the above collaborator scenario is the new "Gather Media" routine. It will pull copies of the media files from where they currently reside and place the copies into the default media folder regardless of who collected them or how they were structured. Therefore, Gather Media is not a good idea for collaborators. Once all media files have been successfully linked to Legacy, they can be moved (not renamed) to other folder structures as desired. Then the Media Relinker can relocate them and fix the links. The Relinker cannot find file names that have been changed. If a media file needs to be renamed, it is best done in Legacy with the Picture Center>Rename because after the file name is changed, the link will be retained. Ron Taylor On Thursday, July 17, 2014 11:05 AM, Donna Newell <[email protected]> wrote: I tried to combine all of the media locations in customize 6.2 and ended up with more media files missing, I am now up to 1899. What am I doing wrong now? Can you give me a detailed step by step to accomplish my task. I am beginning to feel very stupid on this. Legacy has always been very user friendly and I have recommended it to lots of people because of that feature. Now I am stumped, read the chapter in the book and looked at the help section, still at a loss. I also think I now screwed up by combining all of the media files. Donna -----Original Message----- From: Donna Newell [mailto:[email protected]] Sent: Wednesday, July 16, 2014 11:01 PM To: [email protected] Subject: Re: [LegacyUG] pictures Thank you Cathy, I will try what you have suggested in the morning. My drive with the media in it is attached, but it doesn't seem to have found it. Could it be because it was associated only with Legacy 7.5 and I used sub folders. Donna Sent from my iPad > On Jul 16, 2014, at 7:57 PM, Cathy Pinner <[email protected]> wrote: > > Hi Donna, > Once set up, adding media in Legacy 8 is much easier than in earlier > versions. > > You say your attached media is on a separate drive. I assume that > drive is always connected to your computer when using Legacy. If not, > that is your first problem. Legacy links to media - that media must be > available. > > Have you run the Tool Media Relinker to fix those 1128 missing photos? > > Have you set Option 6.2 to your default media folder? This is the > parent folder of your sub-folder system. If your media isn't in a set > of sub-folders to a parent folder but in a number of unconnected > folders, you may want to rearrange before running the Media Relinker. > > Then, when adding a new picture, if it isn't already in the Default > Media Folder you've designated at Option 6.2 you have the choice of > moving or copying it to that folder OR on another tab of that dialogue > to any other folder - which is the way to make sure it's in the > appropriate sub-folder. > > I'm not sure I've covered all your queries but hope that helps. > > Cathy > >> Donna Newell <mailto:[email protected]> Thursday, 17 July 2014 >> 8:12 AM >> >> I have just loaded one of the family files to Legacy 8. The pictures >> did not all make the switch. I just attempted to add a picture using >> the picture center and I had to go through a number of steps, much >> different than Legacy 7.5, which was really easy. Downloaded a >> picture, filed it in Legacy Pictures/Pictures, and then had a >> separate folder for different events; ie marrage records was one. I >> don’t seem to be able to do that in 8. Am I missing something? I >> saved the picture to Legacy Pictures/Pictures on a separate >> drive(which is normal), then couldn’t get a secondary folder for >> it. Then added the picture. But when I went back it wasn’t there. >> I had to go in a relink the pictures again. Which still shows 1128 >> missing photos or documents. Can anyone give me some assistance? >> >> Donna Ardmore, Oklahoma > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Archived messages from old mail server - before Nov. 21 2009: > http://www.mail-archive.com/[email protected]/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on > our blog (http://news.LegacyFamilyTree.com). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
