Just to add to the mix, here is another option that has been mentioned on this list a number of times. It works for some people and others dislike it. It works for me because I seldom record street addresses, and when I do it is in notes. But I do like to record hospital, church, and cemetery names right in the location field for vital events.
The method is to add the institution name in the same field as the town/township, as in this example with 3 separate locations: Spokane, Spokane, Washington, USA Spokane - Fairmount Cemetery, Spokane, Washington, USA Spokane - Sacred Heart Hospital, Spokane, Washington, USA I like the way this sorts in the location list (either left to right or right to left). It doesn't rely on using a 4-field convention. Now, in non-vital Legacy events, I would put the institution name in the event notes or description field, and use the city-only version of the location in the location field. That way you can make the event readable with the desired prepositions and punctuation. Ward -----Original Message----- From: Arthur & Pauline Kennedy Sent: Tuesday, January 13, 2015 12:24 PM To: [email protected] Subject: Re: [LegacyUG] Event Addresses Thanks for the reply, Wendy. In response: On 13/01/2015 00:57, Wendy Howard wrote: > Hi Arthur, > > In Legacy, there are addresses and locations. They might appear to be > the same, but they're separate fields in the program. > > "1... the Event Address list contains a lot of duplicates... Is there a > way to get round this so that they are automatically combined?" > > I choose to put the entire address into the Location field, and don't > use the Event Address field at all (except for some early entries that I > haven't changed yet). That's my choice, others may do things differently > - Legacy is a very flexible program, so there are choices like this to > be made. In my current program I've only got part-way through converting the single-field locations into separate location and address fields, and my experiments so far make me wonder if I should be recombining them. As well as the issue I've had here in Legacy, a different program has put the Address data into the event Notes field, which is clear enough and presents reasonably on the reports I would do, but doesn't seem quite right to me. > In my experience, before I made this decision to use only Locations, > you're not given the opportunity to apply an existing address. This kind of rings a bell with me from when I tried this out years ago in v.5, and since I could see I was going to end up with a long long list of addresses I decided to stick with the single field. (It's only in my current software that I've actually started making the changes.) > You can combine Event Addresses if you wish - go to the Master Event > Address List (View > Master Lists > Address Lists > Event), select one > address then click on the button "Combine the highlighted event address > with another one in the list"; next click on the address you want to > combine this one with, then click on the button which now says > "Highlight the Destination, then Click this Button". You've now combined > the two addresses, and only the second one remains in the list. Thanks - I just wondered if there was some way of doing this more automatically. > "3. What is the best way to differentiate between apparently identical > addresses which belong in different locations (eg St Peter's Church in > two different towns)?" > > My choice is to include the street address if I know it, and the town, > county (or whatever it is called in this particular place), and country. > I put all of this into the Location field. Yes - if you're using a single Location field it's not really a problem, because you'd get things like: St Peter's Church, Bradford St Peter's Church, Leeds plus whatever other elements you choose to include, such as street, county, country etc, and as these would all show in the location list, it would be easy to select the right one. What I'd wondered was, if you're separating the Address from the Location, how in the address list do you distinguish between two different St Peter's Churches. With parish churches, I don't usually include a street name, so unless I included something else in the address field I wouldn't be able to tell which was which. If, as you say, there isn't an option to select an existing address when entering a location, then at least the potential confusion is avoided there. But trying to combine addresses could be a lengthy process as it would involve a search list for each one to see who used it and which location it was attached to, in order to make sure that St Peter's Church, Bradford was kept distinct from St Peter's Church, Leeds etc. Anyway, thanks for your suggestions. Arthur Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/[email protected]/ Online technical support: http://support.legacyfamilytree.com Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
