Ronald, There are three alternative approaches for entering hospital names (as one example): 1. You can actually use more than four fields for the location. So you can add the hospital name as the leftmost field followed by the other four fields. Just make sure that you keep the rightmost four for the locations as you do at present if you want to be able to sort properly in the Master Location List. Sorting is very useful to weed out duplicate locations.
2. An alternative approach, that provides more flexibility, is to include the Hospital (or similar) details in the Address field. Click either the big + sign after the Born, Died etc fields, or the little Rolodex symbol on other windows. 3. In some types of Events it can make sense to put the hospital (or whatever) name in the Description field. You need to check out the way the resulting sentence reads first. You can edit this sentence structure if necessary. I suggest you try all three ways with a few people and check out how the reports look with each before settling on a standard approach. There are arguments for and against each and I use a mixture of all three. You will generally find data entry much easier if you keep the Locations to geographic locations that you can re-use many times, as Legacy makes this really easy. (Right click on the "in" label and you can select from the last ten locations you used; autocomplete also helps). If you make each location unique to an individual, this re-use feature becomes less useful and you will find yourself entering Locations from scratch all the time. If you use the address book, you will get the whole address printed in reports, unless you only enter the hospital name, or enter the rest of the address as private in brackets like [[private stuff]]. You can turn on and off Print Private Notes under Report Options. The Event description is often very convenient, provided you adjust the sentence structure to suit, but is not applicable to all event types. Hope this makes sense! As often is the case with Legacy, there is a lot of flexibility to accommodate different needs. If you are keen - search the archives (for "cemetries", say)! There's been a lot of debate on this. Rob (See also a separate post on Location Sorting, which seems strange with more than four fields). On Apr 5, 2005 10:22 AM, Ronald Howell <[EMAIL PROTECTED]> wrote: > I use all 4 fields for the location (city, county, state, country) when > entering information that I have gathered. My question has to do with where > do you enter the primary location (i.e. hospital, college, cemetery, high > school, church, etc)? Should you not have access to 5 fields for the > location? > Any help or suggestions would be appreciated! Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
