I would be wary of reverting back to the default sentence - you could end up with a sentence that looks like this - [EventName]: [Desc], [Date], [Place].[Sources] [Notes] in many instances. Others will still have a proper sentence structure, but it could be far removed from what you wanted - that's why you changed it in the first place remember :)
I would check first, THEN make changes if necessary. Otherwise you won't know if your last change to the sentence definition still reads correctly for everyone - in which case you can leave it as it is. As you work through the "Show Lists" you might find that each example you check still reads OK, in which case I would probably assume that they will all be OK for that event. Of course, if you want to be 100% sure you'll need to check each one.
Also, if you have used, say Education to show Attended and Graduated you can still use the one event to do this. For example - use the event definition to record that Fred attended Smith University, with years, location etc. Then in the Notes box you can go on to describe anything else you like such as Graduated, Degree obtained etc. I find that using Notes to extend the information in an Event makes the narrative read more fluently. For instance, rather than having five or six employment events for someone I use the event for the first known employment, then use the event Notes to add details of additional employment.
Cheers
Jan
----- Original Message ----- From: "Ann Parsons" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Monday, May 02, 2005 12:27 AM
Subject: Re: [LegacyUG] Event Definition was Printing notes in reports
Jan & Dennis,
Thank you for your clarification of the what happens when the event definition is changed. Been nice if the Legacy folks would have put some mention of this in the manual.
Thanks Jan for the step by step of how I can check to see who was changed retroactivity. Going to be a big job as I have many events that were changed. Guess I will have to:
1. Probably best to first revert each event back to the default one.
2. go to each event [looks like a gazillion of them]
3. do show list [looks like another gazillion of them for each event]
4. print these out or tag them, probably best to print out for step 6.
5. check each one to see how the sentence reads
6. note the ones with the incorrect sentences
7. make a different events ie if I was using Education for attended, graduated then I need to make separate events Attended school and Graduated.
8. delete the ones with the incorrect sentence
9. re-enter in the new event
All this because nothing was mentioned in the manual or if it is I don't see it in pages 85-87.
Jan I am VERY glad you wrote about this. If not for you I would have never know this was retroactive. I appreciate you.
Ann
----- Original Message ----- From: "Jan Roberts" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Sunday, May 01, 2005 7:22 AM
Subject: Re: [LegacyUG] Event Definition was Printing notes in reports
Sorry to be the bearer of bad news, but yes all changes to the Event
Sentence Definition 'stick' for EVERY use of the event. Therefore, if you
used an event yesterday (or four years ago) and today you changed the
Sentence Definition (as opposed to the Sentence Override) those changes
would be made to EVERY use of the event - ie those times you used the event
in the past as well as any future uses of the event. If you want to make a
change to how the sentence reads for a specific person you need to use
Sentence Override.
To find out where you have used the event, and therefore check to see if the
sentence still reads correctly in all instances you can go to View > Master
Lists > Event Definitions. From the list select an event you want to check,
then click the "Show List" button. This brings up a list of everyone with
that event. You can either print the list then go back to check each one,
or you can tag everyone in the list (with an unused tag number) for ease of
locating each person to check how the sentence reads.
Hope this helps, Cheers Jan
Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp
To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/
To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
-- Internal Virus Database is out-of-date. Checked by AVG Anti-Virus. Version: 7.0.308 / Virus Database: 266.10.3 - Release Date: 25.04.05
Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp
To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/
To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
