Hi Virginia, I'll try to offer a little help here for you. When you type something for the first time into a location box, it gets saved automatically into the Master Location list as both the Long Name and the Short Name. For all your existing names on the Master Location List, you will need to go in and edit them in the format you like (long and short).
In the future, when you add a new location, you should immediately click on the little blue arrow/triangle to the right of the box. The Master Location List will pop up, and you can then click on Edit to correct the Short Location Name to your preferred format. (Since I live in the US, for my short names I just use the town name and the abbreviation for the state since my reports will be for my relatives here. I leave the county, full state name, and country on the Long Name since that gets posted up onto the Internet and has an international audience.) I presume, from your email below, that your preferred format for reports would have a Short Location Name as in the example below. Be sure to check the report options "Format" tab to enable "Use short location names". Unfortunately, you can't globally have it print out the word County, so just try to edit them as you enter the locations. Master Location entered as: Woburn, Middlesex, Massachusetts, USA Short name edited as: Woburn, Middlesex County, Massachusetts [By the way, watch out for inadvertently "entering" locations before you have completely finished typing the full name. Tabbing in and out of the location box will save whatever was written there before, even if you continue to edit the Location. Hope this note isn't confusing.] If you have already entered a lot of state abbreviations, you can globally "Search and Replace" them, which I had to do about a month into using Legacy! Any other questions, please ask. Susan On 8/8/05, Virginia Smith <[EMAIL PROTECTED]> wrote: > I do not understand how the Master Location list works even though I have > consulted both the Manual and the Online Help. E.g., When information is > first entered on a new person, I do not know whether to enter the full > spelling of the state name or the abbreviation. If I enter the full name of > the state, then it seems that the abbreviation should show up on the Short > Location Name of the Master Location List but this does not seem to be the > case. When I check the Master Location List and Edit, the same long name is > listed in both the Long Name and the Short Name sections. What I would like > is to enter information with commas, e.g. city,county,state and have this > view on the screen but then I would like for information to print out on > some reports with the word County after the county name, and with the state > name spelled out in full. > > The more I have tried to figure this out the more confused I become. Would > appreciate any clarification. I want to edit and clean up my Master > Location List but can't until I understand what is there and why. > > Thanks, VSmith Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
