I am currently out of the office, returning on Tuesday May 1. For immediate assistance please call 202-633-3380.
Matthew MacArthur Director, New Media Program National Museum of American History AHB 4010 MRC 665 14th Street & Constitution Avenue, NW Washington, DC 20560 tel: 202.633.3378 fax: 202.357.1853 Stay in touch! Sign up for our e-mail newsletter at http://americanhistory.si.edu. >>> "mcn-l at mcn.edu" 04/30/07 15:00 >>> Send mcn-l mailing list submissions to mcn-l at mcn.edu To subscribe or unsubscribe via the World Wide Web, visit http://toronto.mediatrope.com/mailman/listinfo/mcn-l or, via email, send a message with subject or body 'help' to mcn-l-request at mcn.edu You can reach the person managing the list at mcn-l-owner at mcn.edu When replying, please edit your Subject line so it is more specific than "Re: Contents of mcn-l digest..." Today's Topics: 1. Looking for Policies--Can you help? (Holly Witchey) 2. Re: Looking for Policies--Provisional Internet & Computing Policy (David Marsh) 3. Re: Looking for Policies--Provisional Internet & ComputingPolicy (Holly Witchey) 4. Re: Looking for Policies--Provisional Internet & ComputingPolicy (Frank Thomson) ---------------------------------------------------------------------- Message: 1 Date: Mon, 30 Apr 2007 10:15:21 -0400 From: "Holly Witchey" <[email protected]> Subject: [MCN-L] Looking for Policies--Can you help? To: "Museum Computer Network Listserv" <mcn-l at mcn.edu> Cc: Douglas Hiwiller <dhiwiller at clevelandart.org> Message-ID: <79F47F4AE9BF824E9E9D0B2B9FCE601C5CE18F at mail01.clevelandart.org> Content-Type: text/plain; charset="us-ascii" Hi Folks, My apologies if I am repeating a query that's been done here time and time again and for any cross-postings. CMA is looking at revising staff policies regarding internet usage, archiving of emails, storage (any policies about what you can and cannot keep on your desk pc and on the servers), and purchasing. If you've got great models for any of these, I'd love to see them. If you are willing to share internal documents you can do it here on the list serv, if that would be of help to others, or share with me off the list serv at hwitchey at clevelandart.org. Holly Witchey Director, New Media Initiatives The Cleveland Museum of Art 11150 East Blvd. Cleveland, Ohio 44106 Phone: 216-707-2653 Fax: 216-721-4176 Email: hwitchey at clevelandart.org www.clevelandart.org www.museumattic.org (blog) www.musematic.net ------------------------------ Message: 2 Date: Mon, 30 Apr 2007 11:29:34 -0700 From: "David Marsh" <[email protected]> Subject: Re: [MCN-L] Looking for Policies--Provisional Internet & Computing Policy To: "'Museum Computer Network Listserv'" <mcn-l at mcn.edu> Message-ID: <006a01c78b55$83706250$0f01a8c0 at spacecentre.ca> Content-Type: text/plain; charset="us-ascii" Hi, Holly... Here's a somewhat informal email I circulated amongst our staff as a first stab at a Computer and Internet Usage policy. Hope it's helpful. DM QUOTE Hi, everyone. I've been working on developing some of the policies we need to govern the use of some of our technology. I'll be publicizing formal, final versions of these from time to time. In the meantime, here's a couple of points you should know about: 1) Appropriate Use Of The Internet Policy: Consider the Internet a public place. In fact, it's probably the most public place there is. Everything you do and everywhere you go is subject to scrutiny, logging and recording by various parties for various purposes (many potentially malign). Reasonable Behavior Principle: As a good rule of thumb, behave like you're in public. Do not engage in any behaviors or view any content you aren't prepared to be held accountable for. Liability Principle: In particular, any anti-social behavior that might expose the HRMSC to risk or legal liability will constitute a breach of this policy. An example would be distributing illegal copies of copyrighted material through our network. Any other use of our technological resources to facilitate a crime would qualify too. 2) HRMSC Personal Computing Policy Consider your office PC (and any resources you have on the network) as equivalent to you physical workspace. Some key points to cogitate over: Respect Of Personal Workspace Principle: You have reasonable expectations of privacy and respect of your space. You would not normally expect other staff to mess with it without speaking to you first, unless there's a good reason to do so. One consequence of this is that, as sysadmin, I will not normally "look" at your screen without asking you first. This is an extension of common courtesy, the same as not entering your physical office without knocking on the door first. HRMSC Ownership Principle: Over-riding the above, the HRMSC ultimately owns its computing resources the same way it owns the physical workspace, and therefore has full and final authority to control their use. In the same way you are required to respect HRMSC policies in the use of the building, you will also be required to do so in the use of the computing facilities. Likewise, all the programs, data and assets residing on the network are the property of the HRMSC. That's enough for now .any questions, feel free to ask. David Marsh, HRMSC System administrator END QUOTE =========================================== David Marsh Chief Technician & System Administrator H.R. MacMillan Space Centre & Vancouver Museum 1100 Chestnut Street, Vancouver, BC V6J 3J9 E sysadmin at hrmacmillanspacecentre.com sysadmin at vanmuseum.bc.ca T (604) 738 7827 ext. 229 C (604) 813 9667 F (604) 736 5665 =========================================== -----Original Message----- From: mcn-l-bounces at mcn.edu [mailto:[email protected]] On Behalf Of Holly Witchey Sent: Monday, April 30, 2007 7:15 AM To: Museum Computer Network Listserv Cc: Douglas Hiwiller Subject: [MCN-L] Looking for Policies--Can you help? Hi Folks, My apologies if I am repeating a query that's been done here time and time again and for any cross-postings. CMA is looking at revising staff policies regarding internet usage, archiving of emails, storage (any policies about what you can and cannot keep on your desk pc and on the servers), and purchasing. If you've got great models for any of these, I'd love to see them. If you are willing to share internal documents you can do it here on the list serv, if that would be of help to others, or share with me off the list serv at hwitchey at clevelandart.org. Holly Witchey Director, New Media Initiatives The Cleveland Museum of Art 11150 East Blvd. Cleveland, Ohio 44106 Phone: 216-707-2653 Fax: 216-721-4176 Email: hwitchey at clevelandart.org www.clevelandart.org www.museumattic.org (blog) www.musematic.net _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l ------------------------------ Message: 3 Date: Mon, 30 Apr 2007 14:45:08 -0400 From: "Holly Witchey" <[email protected]> Subject: Re: [MCN-L] Looking for Policies--Provisional Internet & ComputingPolicy To: "Museum Computer Network Listserv" <mcn-l at mcn.edu> Message-ID: <79F47F4AE9BF824E9E9D0B2B9FCE601C52D6C1 at mail01.clevelandart.org> Content-Type: text/plain; charset="us-ascii" Wow David, this is terrific. Thanks so much for sharing it! Vancouver is lucky to have you. Holly Witchey Director, New Media Initiatives The Cleveland Museum of Art 11150 East Blvd. Cleveland, Ohio 44106 Phone: 216-707-2653 Fax: 216-721-4176 Email: hwitchey at clevelandart.org www.clevelandart.org www.museumattic.org (blog) www.musematic.net -----Original Message----- From: mcn-l-bounces at mcn.edu [mailto:[email protected]] On Behalf Of David Marsh Sent: Monday, April 30, 2007 2:30 PM To: 'Museum Computer Network Listserv' Subject: Re: [MCN-L] Looking for Policies--Provisional Internet & ComputingPolicy Hi, Holly... Here's a somewhat informal email I circulated amongst our staff as a first stab at a Computer and Internet Usage policy. Hope it's helpful. DM QUOTE Hi, everyone. I've been working on developing some of the policies we need to govern the use of some of our technology. I'll be publicizing formal, final versions of these from time to time. In the meantime, here's a couple of points you should know about: 1) Appropriate Use Of The Internet Policy: Consider the Internet a public place. In fact, it's probably the most public place there is. Everything you do and everywhere you go is subject to scrutiny, logging and recording by various parties for various purposes (many potentially malign). Reasonable Behavior Principle: As a good rule of thumb, behave like you're in public. Do not engage in any behaviors or view any content you aren't prepared to be held accountable for. Liability Principle: In particular, any anti-social behavior that might expose the HRMSC to risk or legal liability will constitute a breach of this policy. An example would be distributing illegal copies of copyrighted material through our network. Any other use of our technological resources to facilitate a crime would qualify too. 2) HRMSC Personal Computing Policy Consider your office PC (and any resources you have on the network) as equivalent to you physical workspace. Some key points to cogitate over: Respect Of Personal Workspace Principle: You have reasonable expectations of privacy and respect of your space. You would not normally expect other staff to mess with it without speaking to you first, unless there's a good reason to do so. One consequence of this is that, as sysadmin, I will not normally "look" at your screen without asking you first. This is an extension of common courtesy, the same as not entering your physical office without knocking on the door first. HRMSC Ownership Principle: Over-riding the above, the HRMSC ultimately owns its computing resources the same way it owns the physical workspace, and therefore has full and final authority to control their use. In the same way you are required to respect HRMSC policies in the use of the building, you will also be required to do so in the use of the computing facilities. Likewise, all the programs, data and assets residing on the network are the property of the HRMSC. That's enough for now .any questions, feel free to ask. David Marsh, HRMSC System administrator END QUOTE =========================================== David Marsh Chief Technician & System Administrator H.R. MacMillan Space Centre & Vancouver Museum 1100 Chestnut Street, Vancouver, BC V6J 3J9 E sysadmin at hrmacmillanspacecentre.com sysadmin at vanmuseum.bc.ca T (604) 738 7827 ext. 229 C (604) 813 9667 F (604) 736 5665 =========================================== -----Original Message----- From: mcn-l-bounces at mcn.edu [mailto:[email protected]] On Behalf Of Holly Witchey Sent: Monday, April 30, 2007 7:15 AM To: Museum Computer Network Listserv Cc: Douglas Hiwiller Subject: [MCN-L] Looking for Policies--Can you help? Hi Folks, My apologies if I am repeating a query that's been done here time and time again and for any cross-postings. CMA is looking at revising staff policies regarding internet usage, archiving of emails, storage (any policies about what you can and cannot keep on your desk pc and on the servers), and purchasing. If you've got great models for any of these, I'd love to see them. If you are willing to share internal documents you can do it here on the list serv, if that would be of help to others, or share with me off the list serv at hwitchey at clevelandart.org. Holly Witchey Director, New Media Initiatives The Cleveland Museum of Art 11150 East Blvd. Cleveland, Ohio 44106 Phone: 216-707-2653 Fax: 216-721-4176 Email: hwitchey at clevelandart.org www.clevelandart.org www.museumattic.org (blog) www.musematic.net _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l ------------------------------ Message: 4 Date: Mon, 30 Apr 2007 14:51:39 -0400 From: "Frank Thomson" <[email protected]> Subject: Re: [MCN-L] Looking for Policies--Provisional Internet & ComputingPolicy To: "'Museum Computer Network Listserv'" <mcn-l at mcn.edu> Message-ID: <015201c78b58$965da190$312d140a at ashevilleart.local> Content-Type: text/plain; charset="us-ascii" Here is our board approved policy. Computer policies can be tricky, one issue is privacy, second is copyright, third Sarbanes-Oxley, fourth is unlicensed/unapproved software... Asheville Art Museum Policy for Use of Computers I Computer Systems The Asheville Art Museum maintains extensive computer hardware and software systems to assist staff and volunteers in performing their official duties and to provide educational opportunities for visitors. These systems, all components and contents, as well as other data stored on or transmitted by Museum-owned equipment, are the property of the Asheville Art Museum. Computer hardware, software, e-mail and other files may be reviewed by AAM Director, Systems Manager or other persons as authorized by the Director to insure compliance with these policies. Employees may choose to use their own personal laptop for Museum work. Any personally owned computer must be approved by the AAM Systems Manager as compatible with the Museum's network. Attaching a personally owned computer to the AAM network shall constitute agreement to allowing the Asheville Art Museum's Systems Manager, or other persons authorized by the Director, access to the computer to insure that all relevant updates are installed and that the computer has up to date anti-virus/anti-malware software. II System Standards Compatibility, portability and transfer of work products are essential in a team environment. As a result, the Museum maintains standards for operating systems and software to help ensure compatibility with current and future systems as well as easy transfer of information among users. The Systems Manager is to review all requests for specialty software and computer-related equipment to ensure its compatibility with existing systems and that system requirements are met. Similarly, all purchases of hardware, software and peripherals must be reviewed by the Systems Manager and approved by the Director. III Software The unauthorized duplication and use of Museum-owned software and/or documentation is strictly prohibited. Software owned by or licensed to the Museum may not be copied or distributed over a network or copies provided to bulletin boards or other services without the written approval of the Director of the Museum. Software (including personally owned software) that is not licensed to the Museum or that violates copyright law may not be loaded on any machine owned by the institution. Museum networks and individual machines may be reviewed at any time for the existence of unauthorized software. Any such software will be immediately removed. IV Installation The Systems Manager is responsible for overseeing installation of computer hardware, software and peripherals. All software is to be screened for viruses by the Systems Manager. The Systems Manager is also responsible for retaining proof of proper licensing of the software, such as end-user license agreements, original disks, receipts and documentation. V Electronic Products The Museum maintains a Web presence at a fully licensed electronic domain address. This web-site is to be considered the official Asheville Art Museum Internet site. Electronic products located on or licensed to other domain addresses are not authorized by the Asheville Art Museum and may not represent the Museum's views. All electronic products produced by the Asheville Art Museum are the property of the Asheville Art Museum and are licensed and protected under the law as Intellectual Property. VI Passwords Each employee has an individual password for network access. This password is valid on any computer on the Museum network. If you work on multiple computers, contact Systems Administrator to have Outlook and MyDocuments correctly configured on each computer you work on. Users should not share personal passwords with other staff, volunteers or visitors. There is a guest account: Altamont for use by visitors and volunteers and does not allow user access to the Company and Images folders. The password for this account is altamont. If you have a volunteer that needs access to these folders, contact Systems Administrator to create an account for this user. VII Document Retention and Security The Asheville Art Museum, Inc. adheres to the requirements of the Sarbanes Oxley act. Information required by Sarbanes Oxley must be preserved for 5 years. This includes all correspondence, contracts, e-mails and other documents that have a bearing on the financial picture of the Museum. If you have a question whether any specific document falls under this policy, please consult the Museum's Executive Director or Bookkeeper. All documents containing social security numbers or other personal information should be kept in a secure environment. Paper documents should be kept in a locked drawer with limited access. Electronic files should be password protected. VIII E-Mail Employees are provided with a Museum e-mail address to assist them in their duties as employees of the Asheville Art Museum. Employees are allowed to send and receive personal e-mail on their Museum account during break periods as long as it does not interfere with the employee's duties. Employees should be extremely careful about e-mail attachments because of the possibility of viruses. A Attachments should be scanned with anti-virus software. If the attachment is received from an unknown sender do not open unless you are sure that it is a legitimate file and not a virus program. Additionally, do not click on e-mail links in e-mails unless you have confirmed it is a legitimate e-mail. B Because of the possibility of viruses, employees should not use Internet e-mail accounts other than the ashevilleart.org account. C Due to storage limitations all e-mail in-boxes should be emptied monthly. Information needed by the employee, or required by law should be printed out or moved to the appropriate folder. D If Museum were to be involved in litigation, it may be necessary to preserve all e-mails. Staff will be informed if conditions were to arise requiring preservation of all e-mails. E Sending and receiving obscene, offensive or copyrighted materials using the Museum's computers is not allowed. First offense will result in loss of Internet privileges for a period of time to be determined by the Museum Director. Further offenses will result in more severe penalties, up to job termination. VIII Internet Employees are provided Internet access to assist them in their duties as employees of the Asheville Art Museum. Employees may utilize Internet access during break periods as long as it does not interfere with the employee's duties. Employees should be extremely careful about downloading files and due to the possibility of viruses, spyware and other programs that could damage the Museum's computer system. Visiting sites containing obscene, offensive, gambling or copyrighted materials using the Museum's computers is not allowed. First offense will result in loss of Internet privileges for a period time to be determined by the Museum Director. Further offenses will result in more severe penalties, up to job termination. Frank Thomson, Curator Asheville Art Museum PO Box 1717 2 South Pack Square Asheville, NC 28801 828.253.3227 tel. 828.257.4503 fax fthomson at ashevilleart.org www.ashevilleart.org -----Original Message----- From: mcn-l-bounces at mcn.edu [mailto:[email protected]] On Behalf Of David Marsh Sent: Monday, April 30, 2007 2:30 PM To: 'Museum Computer Network Listserv' Subject: Re: [MCN-L] Looking for Policies--Provisional Internet & ComputingPolicy Hi, Holly... Here's a somewhat informal email I circulated amongst our staff as a first stab at a Computer and Internet Usage policy. Hope it's helpful. DM QUOTE Hi, everyone. I've been working on developing some of the policies we need to govern the use of some of our technology. I'll be publicizing formal, final versions of these from time to time. In the meantime, here's a couple of points you should know about: 1) Appropriate Use Of The Internet Policy: Consider the Internet a public place. In fact, it's probably the most public place there is. Everything you do and everywhere you go is subject to scrutiny, logging and recording by various parties for various purposes (many potentially malign). Reasonable Behavior Principle: As a good rule of thumb, behave like you're in public. Do not engage in any behaviors or view any content you aren't prepared to be held accountable for. Liability Principle: In particular, any anti-social behavior that might expose the HRMSC to risk or legal liability will constitute a breach of this policy. An example would be distributing illegal copies of copyrighted material through our network. Any other use of our technological resources to facilitate a crime would qualify too. 2) HRMSC Personal Computing Policy Consider your office PC (and any resources you have on the network) as equivalent to you physical workspace. Some key points to cogitate over: Respect Of Personal Workspace Principle: You have reasonable expectations of privacy and respect of your space. You would not normally expect other staff to mess with it without speaking to you first, unless there's a good reason to do so. One consequence of this is that, as sysadmin, I will not normally "look" at your screen without asking you first. This is an extension of common courtesy, the same as not entering your physical office without knocking on the door first. HRMSC Ownership Principle: Over-riding the above, the HRMSC ultimately owns its computing resources the same way it owns the physical workspace, and therefore has full and final authority to control their use. In the same way you are required to respect HRMSC policies in the use of the building, you will also be required to do so in the use of the computing facilities. Likewise, all the programs, data and assets residing on the network are the property of the HRMSC. That's enough for now .any questions, feel free to ask. David Marsh, HRMSC System administrator END QUOTE =========================================== David Marsh Chief Technician & System Administrator H.R. MacMillan Space Centre & Vancouver Museum 1100 Chestnut Street, Vancouver, BC V6J 3J9 E sysadmin at hrmacmillanspacecentre.com sysadmin at vanmuseum.bc.ca T (604) 738 7827 ext. 229 C (604) 813 9667 F (604) 736 5665 =========================================== -----Original Message----- From: mcn-l-bounces at mcn.edu [mailto:[email protected]] On Behalf Of Holly Witchey Sent: Monday, April 30, 2007 7:15 AM To: Museum Computer Network Listserv Cc: Douglas Hiwiller Subject: [MCN-L] Looking for Policies--Can you help? Hi Folks, My apologies if I am repeating a query that's been done here time and time again and for any cross-postings. CMA is looking at revising staff policies regarding internet usage, archiving of emails, storage (any policies about what you can and cannot keep on your desk pc and on the servers), and purchasing. If you've got great models for any of these, I'd love to see them. If you are willing to share internal documents you can do it here on the list serv, if that would be of help to others, or share with me off the list serv at hwitchey at clevelandart.org. Holly Witchey Director, New Media Initiatives The Cleveland Museum of Art 11150 East Blvd. Cleveland, Ohio 44106 Phone: 216-707-2653 Fax: 216-721-4176 Email: hwitchey at clevelandart.org www.clevelandart.org www.museumattic.org (blog) www.musematic.net _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l ------------------------------ _______________________________________________ mcn-l mailing list mcn-l at mcn.edu http://toronto.mediatrope.com/mailman/listinfo/mcn-l End of mcn-l Digest, Vol 17, Issue 16 *************************************
