Hi Brian, We just moved to o365 a couple weeks ago. We selected some key staff members for E3 licenses; we applied Microsoft's "In Place Hold" for these folks. I'm using E1 licenses for the rest of the staff, and they can delete or not as needed from their own perspective. I still need to inform the E1's that once deleted, the email is only retrievable for a limited time - not like our old system where we could go back a couple years using our in-house backups. (Of course, I did immediately inform the E3's that their email will not be fully delete-able.)
When a staff person leaves, we grab a pst of their mail and hold it for two years. Now that they can grow their mailbox to 50GB and beyond (for the E3's), that will not be fun. But I'll worry about that when the time comes... Rebecca Rebecca Menendez Director, Information Services and Technology AUTRY NATIONAL CENTER OF THE AMERICAN WEST 4700 Western Heritage Way Los Angeles, CA 90027-1462 Direct: 323.495.4201 E-mail: [email protected] Go West: TheAutry.org -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of Brian Whaley Sent: Wednesday, January 07, 2015 8:07 AM To: Timko, Merrianne Cc: [email protected] Subject: Re: [MCN-L] MCN ITSig: Email Retention Policies Oh, I consulted our legal team in 2009 when building our retention policy, I¹m just curious as to what others do based on their needs. Thanks for the link! Brian On 1/7/15, 9:40 AM, "Timko, Merrianne" <[email protected]> wrote: >Dear Brian, > >Having developed legal document retention policies for corporations >before taking a position at the MFAH, I suggest that you check with >your legal department. Certain types of documents are governed by >regulations (e.g., accounting, tax, etc.). > >In addition, museums should have document hold policies to freeze >deletion of emails when there is litigation, such as provenance issues >and employment litigation. There is an entire legal field evolving >around electronic discovery. > >Having worked on museum-related litigation, few museums have begun to >even embrace the concept of electronic records retention or records >management. However, you might find this link helpful >http://www2.archivists.org/groups/museum-archives-section/standards-bes >t-p >ractices-resource-guide > >Best, > >Merrianne Timko >Data Standards Manager > >The Museum of Fine Arts, Houston >PO Box 6826 Houston, Texas 77265-6826 >713.353.1523 Office > > >-----Original Message----- >From: [email protected] [mailto:[email protected]] On Behalf Of >Brian Whaley >Sent: Tuesday, January 06, 2015 7:19 PM >To: [email protected] >Subject: [MCN-L] MCN ITSig: Email Retention Policies > >Hello all, > >I'm curious to know what your email retention policies are, such as how >long you archive, how much you archive, etc. > >And how many of you are using Office 365? Are you using the archiving >in 365? > >Thanks everyone! > >Brian Whaley >Head of IT and AV >Kimbell Art Museum >3333 Camp Bowie Boulevard >Fort Worth, TX 76107-2792 >[email protected]<mailto:[email protected]> >t. 817.332.8451 ext 357 >f. 817.877.1264 >www.kimbellart.org _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: [email protected] To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/[email protected]/ _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: [email protected] To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/[email protected]/
