Dear Carrie, If you're looking to add to the list of technologies you can use to accomplish this type of task you should also have a look at:
https://www.foxitsoftware.com/pdf-editor/ This company focuses on PDF automation and workflows. I'm not sure you will find it any simpler to build the documents / forms using this software but this company provides a complete workflow process that may save you time on the daily tasks after you put in the effort to create the forms. Sincerely, Bryan Gawronski Director of IT Albright-Knox Art Gallery 1285 Elmwood Ave Buffalo NY 14222 716-270-8269 bgawron...@albrightknox.org On 4/23/20, 4:23 PM, "mcn-l on behalf of Carrie Van Horn" <mcn-l-boun...@mcn.edu on behalf of carrievanh...@gmail.com> wrote: Dear Colleagues, My first caveat here is that I am a not an IT person. There are many initiatives that our collections team are working on from our home “offices" during this time, and one of the things I have been asked to work on is developing digital documents and workflows. We are trying to get away from emailing a PDF that has to be printed, filled out, scanned, and returned, and vice versa. One of the new tools we are planning to start using is Docusign for forms that need digital signatures (many thanks to the 2019 ARCS session!). In my testing, Docusign is great for forms that only need text or signatures in a few places, but it doesn’t seem great for questionnaires or loan forms where we need to both collect free text AND/OR have signatures added. I was able to play around with Microsoft Forms, Microsoft Word forms, and PDF fillable forms via Adobe Acrobat. I found Microsoft Forms easy, but it seemed better for a web-based questionnaire; Microsoft Word forms were OK; and creating the fillable PDF via Adobe Acrobat was clunky. My question for you all is - are other folks currently using any kind of fillable digital form for their TBM acquisitions, loan forms, or image request forms? For example, I recently received a fillable PDF form with free text options and check boxes to fill in for different elements of artwork components. It was really easy to use, but *creating* that kind of document I found very time consuming when I was testing fillable forms. Please let me know your feedback or feel free to send me examples! Thanks so much, Carrie Carrie Van Horn Associate Registrar Institute of Contemporary Art/Boston _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/ _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/
