Hi, Michael G.
I’m going to try to answer your question about how you can show your next actions and also actions that have a due date, together in the to-do list. I’m assuming that you are continuing to use “complete subtasks in order” to single out your next task in each project. This thread has suggested several other ways to do that, and my suggestion below would have to be revised to match whatever method you pick. This is not as hard as it looks, I am just giving a lot of detail in case newbie wants to try this but does not know his or her way around MLO yet. 1. Go to the to-do tab 2. Click “manage views” near the bottom left. If you don’t see that, click “Filter >>” near the top left. 3. In the “manage to-do views” popup, click “new” to create a new to-do view. 4. Type in a name for your new view. 5. If the “manage” popup is still showing, click “close” 6. You are back to the to-do tab. In the upper left, just below and to the right of “Filter <<” it says “view:” followed by a view name. It should be your new view. If not, click the view name and select your view from the dropdown. 7. Just below “Filter <<” is a word with a down-arrow after it. If you hover the mouse pointer over this word, the tooltip says “Action Filter”. Click it, and select “Available” which will prevent completed tasks from displaying but allow future tasks to display. 8. Further down, under “Advanced” check the box before “Add Advanced” 9. Click the next button, called “Setup,” to get the Advanced Filtering popup. 10. Click “Add Rule” 11. Click the first box and select “Active Action” 12. Click the second box and select “is true” – this will include any task that is ready for execution, which in your projects is the next incomplete task. 13. Click the third box and select “OR” 14. Click the big blue plus right after the “OR” – tooltip says Add Rule. 15. On the next line, click the first box and select “DueDateTime” 16. Click the second box and select “exists” (near the bottom) – this includes, in addition to the active tasks, any uncompleted task that has a due date. 17. Click “OK” 18. You should be seeing your to-do list with active and dated tasks now. The parameters for displaying this list have not been saved yet, click “save settings” in the lower left. Assuming that the report name is still acceptable, click “ok” to go back to the report Now that you have seen the inner workings of the filter setup, you can explore the other settings and values to create reports that show you exactly what you want to see. It may be that one of the setups you dream up is a close match for one of the predefined views on the Android. If not, you will only be able to use these views on Windows. You cannot define a view on Windows and copy it to the phone, at this point. -Dwight From: [email protected] [mailto:[email protected]] On Behalf Of Lisa Stroyan Sent: Saturday, August 04, 2012 10:25 AM To: [email protected] Subject: Re: [MLO] Re: Skiping next task On Fri, Aug 3, 2012 at 2:23 PM, Michael G. <[email protected]> wrote: When you say "Hide in todo", under the General section I see "Hide the branch in To-Do". I assume this is the same and it does exactly what I wanted. Click Yes, that's right. It's an inherited attribute of a task. I'm using the PC and Android version but on the PC I don't see anything about using Next Actions. ...What am I missing? I'm running the latest version 3.6.1. This isn't a big deal as it sounds like it isn't supported in Android. Ah. "Next action" isn't a property of a task, but a "state" or "concept" that is supported in the Todo tab filters. Let me go on a tangent for a moment...So you have this tree of tasks -- the tree in the Outline. Those are what I consider the physical locations of the tasks. Likewise, each task has a set of properties / attributes. Then the Todo tab gives you ways of viewing (slicing and dicing) your tasks without moving the task in the tree or changing the attributes. Basically database queries, many predefined, which you can also edit and refine to your processes (fully on the desktop, less so on Android). Concepts such as Active, Next Action, Computed-Score, look at attributes of the task and the tasks around them to see if they fit a certain set of criteria that the "view" has defined. So the user can say something, "Show me all my tasks due in the next seven days that I can work on right now except Personal tasks" The Next Action control for the current View (ie, filter) is located in the top left of the Todo tab on Windows, (You may have to expand "Filter>>"). Next Actions is a concept that means the next actionable item in each Project. By changing your Action Filter to "Next Actions" you will see only the first task in each Project. I don't use it so there may be other intricacies I don' t know about. A nice feature would be to have the task lisk change the to-do color from green to something else if a task in the folder was skipped so you're reminded to go back and check. What do you mean by "skipped", as in, how would MLO know you had skipped it? MLO doesn't know if you are arranging your tasks in the order that you want to do them, or by some other criteria. Green means "Active". I guess I would argue that the green *is* your reminder; everything green still needs action. But you might be able to mess with the formatting rules to get what you want. My suggestion would be to see what filters you can develop. I do almost all of my "execution" of tasks from a todo view. I see outline more as planning and organizing, not seeing what I should work on. Lisa Michael G. On Sunday, July 15, 2012 9:51:04 AM UTC-4, Lisa S wrote: One way to skip a task, is to use "Hide-in-todo". Then the next task will become active. However, the "hide-in-todo" task never will, so you really are completely skipping it, not putting it off for later. If you are working only on the PC, you might consider another strategy, which is, don't use "complete in order" but then, in your views, use "Next Actions" in your actions filters. Next-Actions are the first in their folder that are active. That way, you can easily go back and forth between Next Actions and Active Actions views. Of course, this may present problems if you want most of your tasks to show everything but only certain projects to show next actions. You would need to use advanced filtering for this. (I thought there was an advanced criteria "NextAction is true/false" -- is my nonstandard version correct that this doesn't exist?) Lisa On Sun, Jul 15, 2012 at 1:04 AM, robisme <[email protected]> wrote: you shoul add a dependencie to the less important task. I mean : make the less important task waiting for the most important to be completed. Le jeudi 12 juillet 2012 04:08:02 UTC+2, Michael G. a écrit : Hi, I have templates set up for my projects and for the projects, I have "Complete subtasks in order" checked. This works fine but frequently I have "less important" tasks I have to skip and would like to show something that I want to work on next in the to-do list. I know I can move tasks up an down the list, but I like to keep them in order as I use folders to categorize tasks. Any suggestions on skipping a task or forcing another task to the the next action I work on? One other question, if I assign a due date to a task, is there any way to have this show in the to-do list even if it isn't the next task to be completed? Thanks. Regards-Michael G. -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To view this discussion on the web visit https://groups.google.com/d/msg/mylifeorganized/-/VE81kZIUPRkJ. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected] <mailto:mylifeorganized%[email protected]> . For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en. -- Lisa _____ Lisa Stroyan, mailto: [email protected] <mailto:[email protected]> -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To view this discussion on the web visit https://groups.google.com/d/msg/mylifeorganized/-/weXWQXEGGo0J. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected] <mailto:mylifeorganized%[email protected]> . For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en. -- Lisa _____ Lisa Stroyan, mailto: [email protected] <mailto:[email protected]> -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected]. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en. -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To post to this group, send email to [email protected]. To unsubscribe from this group, send email to [email protected]. For more options, visit this group at http://groups.google.com/group/mylifeorganized?hl=en.
