Lisa and Dwight, Very helpful answers, I really appreciate the time you took to give me the details.
Regards-Michael G. On Saturday, August 4, 2012 11:10:22 AM UTC-4, Dwight Arthur wrote: > > Hi, Michael G. > > > > I’m going to try to answer your question about how you can show your next > actions and also actions that have a due date, together in the to-do list. > > > > I’m assuming that you are continuing to use “complete subtasks in order” > to single out your next task in each project. This thread has suggested > several other ways to do that, and my suggestion below would have to be > revised to match whatever method you pick. This is not as hard as it looks, > I am just giving a lot of detail in case newbie wants to try this but does > not know his or her way around MLO yet. > > > > 1. Go to the to-do tab > > 2. Click “manage views” near the bottom left. If you don’t see > that, click “Filter >>” near the top left. > > 3. In the “manage to-do views” popup, click “new” to create a new > to-do view. > > 4. Type in a name for your new view. > > 5. If the “manage” popup is still showing, click “close” > > 6. You are back to the to-do tab. In the upper left, just below and > to the right of “Filter <<” it says “view:” followed by a view name. It > should be your new view. If not, click the view name and select your view > from the dropdown. > > 7. Just below “Filter <<” is a word with a down-arrow after it. If > you hover the mouse pointer over this word, the tooltip says “Action > Filter”. Click it, and select “Available” which will prevent completed > tasks from displaying but allow future tasks to display. > > 8. Further down, under “Advanced” check the box before “Add > Advanced” > > 9. Click the next button, called “Setup,” to get the Advanced > Filtering popup. > > 10. Click “Add Rule” > > 11. Click the first box and select “Active Action” > > 12. Click the second box and select “is true” – this will include any > task that is ready for execution, which in your projects is the next > incomplete task. > > 13. Click the third box and select “OR” > > 14. Click the big blue plus right after the “OR” – tooltip says Add > Rule. > > 15. On the next line, click the first box and select “DueDateTime” > > 16. Click the second box and select “exists” (near the bottom) – this > includes, in addition to the active tasks, any uncompleted task that has a > due date. > > 17. Click “OK” > > 18. You should be seeing your to-do list with active and dated tasks > now. The parameters for displaying this list have not been saved yet, click > “save settings” in the lower left. Assuming that the report name is still > acceptable, click “ok” to go back to the report > > > > Now that you have seen the inner workings of the filter setup, you can > explore the other settings and values to create reports that show you > exactly what you want to see. > > > > It may be that one of the setups you dream up is a close match for one of > the predefined views on the Android. If not, you will only be able to use > these views on Windows. You cannot define a view on Windows and copy it to > the phone, at this point. > > -Dwight > > > > *From:* [email protected] [mailto: > [email protected]] *On Behalf Of *Lisa Stroyan > *Sent:* Saturday, August 04, 2012 10:25 AM > *To:* [email protected] > *Subject:* Re: [MLO] Re: Skiping next task > > > > On Fri, Aug 3, 2012 at 2:23 PM, Michael G. <[email protected]> wrote: > > When you say "Hide in todo", under the General section I see "Hide the > branch in To-Do". I assume this is the same and it does exactly what I > wanted. > > Click > > Yes, that's right. It's an inherited attribute of a task. > > > > I'm using the PC and Android version but on the PC I don't see anything > about using Next Actions. ...What am I missing? I'm running the latest > version 3.6.1. This isn't a big deal as it sounds like it isn't supported > in Android. > > > > Ah. "Next action" isn't a property of a task, but a "state" or "concept" > that is supported in the Todo tab filters. Let me go on a tangent for a > moment...So you have this tree of tasks -- the tree in the Outline. Those > are what I consider the physical locations of the tasks. Likewise, each > task has a set of properties / attributes. > > > > Then the Todo tab gives you ways of viewing (slicing and dicing) your > tasks without moving the task in the tree or changing the attributes. > Basically database queries, many predefined, which you can also edit and > refine to your processes (fully on the desktop, less so on Android). > > > > Concepts such as Active, Next Action, Computed-Score, look at attributes > of the task and the tasks around them to see if they fit a certain set of > criteria that the "view" has defined. So the user can say something, "Show > me all my tasks due in the next seven days that I can work on right now > except Personal tasks" > > > > The Next Action control for the current View (ie, filter) is located in > the top left of the Todo tab on Windows, (You may have to expand > "Filter>>"). Next Actions is a concept that means the next actionable item > in each Project. By changing your Action Filter to "Next Actions" you will > see only the first task in each Project. I don't use it so there may be > other intricacies I don' t know about. > > > > A nice feature would be to have the task lisk change the to-do color from > green to something else if a task in the folder was skipped so you're > reminded to go back and check. > > > > What do you mean by "skipped", as in, how would MLO know you had skipped > it? MLO doesn't know if you are arranging your tasks in the order that you > want to do them, or by some other criteria. Green means "Active". I guess > I would argue that the green *is* your reminder; everything green still > needs action. But you might be able to mess with the formatting rules to > get what you want. > > > > My suggestion would be to see what filters you can develop. I do almost > all of my "execution" of tasks from a todo view. I see outline more as > planning and organizing, not seeing what I should work on. > > > > Lisa > > > > > > Michael G. > > > > On Sunday, July 15, 2012 9:51:04 AM UTC-4, Lisa S wrote: > > One way to skip a task, is to use "Hide-in-todo". Then the next task will > become active. However, the "hide-in-todo" task never will, so you really > are completely skipping it, not putting it off for later. > > > > If you are working only on the PC, you might consider another strategy, > which is, don't use "complete in order" but then, in your views, use "Next > Actions" in your actions filters. Next-Actions are the first in their > folder that are active. That way, you can easily go back and forth between > Next Actions and Active Actions views. > > > > Of course, this may present problems if you want most of your tasks to > show everything but only certain projects to show next actions. You would > need to use advanced filtering for this. > > > > (I thought there was an advanced criteria "NextAction is true/false" -- is > my nonstandard version correct that this doesn't exist?) > > Lisa > > > > On Sun, Jul 15, 2012 at 1:04 AM, robisme <[email protected]> > wrote: > > you shoul add a dependencie to the less important task. > > I mean : make the less important task waiting for the most important to be > completed. > > > Le jeudi 12 juillet 2012 04:08:02 UTC+2, Michael G. a écrit : > > Hi, > > I have templates set up for my projects and for the projects, I have > "Complete subtasks in order" checked. This works fine but frequently I have > "less important" tasks I have to skip and would like to show something that > I want to work on next in the to-do list. I know I can move tasks up an > down the list, but I like to keep them in order as I use folders > to categorize tasks. Any suggestions on skipping a task or forcing another > task to the the next action I work on? > > > > One other question, if I assign a due date to a task, is there any way to > have this show in the to-do list even if it isn't the next task to be > completed? Thanks. > > > > Regards-Michael G. > > -- > You received this message because you are subscribed to the Google Groups > "MyLifeOrganized" group. > > To view this discussion on the web visit > https://groups.google.com/d/msg/mylifeorganized/-/VE81kZIUPRkJ. > > > To post to this group, send email to [email protected]. > To unsubscribe from this group, send email to > [email protected]. > For more options, visit this group at > http://groups.google.com/group/mylifeorganized?hl=en. > > > > > > -- > Lisa > ------------------------------ > > Lisa Stroyan, mailto: [email protected] <[email protected]> > > -- > You received this message because you are subscribed to the Google Groups > "MyLifeOrganized" group. > > To view this discussion on the web visit > https://groups.google.com/d/msg/mylifeorganized/-/weXWQXEGGo0J. > > > To post to this group, send email to [email protected]. > To unsubscribe from this group, send email to > [email protected]. > For more options, visit this group at > http://groups.google.com/group/mylifeorganized?hl=en. > > > > > > -- > Lisa > ------------------------------ > > Lisa Stroyan, mailto: [email protected] <[email protected]> > > -- > You received this message because you are subscribed to the Google Groups > "MyLifeOrganized" group. > To post to this group, send email to [email protected]. > To unsubscribe from this group, send email to > [email protected]. > For more options, visit this group at > http://groups.google.com/group/mylifeorganized?hl=en. > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. 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