OK, I think I have this. It uses a technique that I call "sliding schedules." - I use them when I want to be able to do a chore late without having to try to catch up afterwards. When one task is late the following tasks are all automatically pushed back. It looks like the same technique could be used if you finish a task early, to push up all of the subsequent tasks.
There are a lot of steps because I'm writing this so it could be followed by people who are at different levels of MLO expertise. 1. Jon, if I understand correctly, you set up another set of these tasks whenever you engage with a new client. So I would suggest setting this up in a hidden branch called "templates" and then using "new from template" for each new client. 2. Create a parent task, with subtasks representing all of the tasks you will need to complete. 3. Make sure all of the subtasks have "inherit parent dates" set. 4. Give the parent task start and end dates that represent the duration (time to complete) for each of your tasks. 5. Be sure that "complete tasks in order" is set for the parent. 6. In the task attributes of the parent, click "recurrence:none" to bring up the task recurrence window 7. Set the recurrence pattern to "daily" and select "regenerate new task ___ days after each task is completed." Fill in the blank with the number of days you want to have to complete each step (14 for two weeks) 8. Set Start Date for when you want the first task to start, and Due Date for the date you want it to be done, in this case two weeks later. Check lead time to ensure that the interval came out to what you wanted. 9 Leave "End Occurrences" set to "No end date." - if you want this set of instructions to self destruct after a single use you can select "end after" but be sure that the number you type in is equal to the total number of subtasks. 10. Click the "advanced Options" button to bring up the Task Recurrence Advanced Options window. 11. If you are going to use this set of instructions just once, select "disable automatic reset" - if you will use them multiple times select "Reset all subtasks to uncompleted, if all subtasks are completed." 12. Complete "automatically recur when any subtask is complete." 13. Not necessary but I'd recommend checking the box by "do not create a completed copy . . ." All done. Click "OK" on any menu or options windows still open. If you look at the All Tasks view you will see all of the tasks laid out. On any sort of Active Actions view you will see only the one you are supposed to be working on right now. If you check completion on the current task, it will vanish and will be replaced by the next task, which will have a start date of today and a due date in two weeks. Depending on the options you used, when you finish the last task you may have to mark the parent complete or even delete it, or you might find that the first task has reappeared as active starting today. Special note: if your subtasks are not all the same duration, make sure that the duration of the parent is equal to the duration of the longest subtask. For any task that gets less time, turn off "inherit parent dates", set the start date equal to whatever the start date of the parent is at that moment, and set the due date equal to the start date plus the desired interval. (If the subtask should take one day, set the due date for one day after whatever the start date is) good luck, tell me if it works. -Dwight On Wednesday, February 5, 2014 12:10:18 AM UTC-5, FischerPhoto wrote: > Thanks so much for the responses mark and dwight! > Dwight, if "time to complete the task" and "duration of each task" are the > same thing than yes, each will be equal. I'd actually like to change that > to 2 weeks rather than 7 days. > thanks so much!!! > > Jon > >> >>> -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to mylifeorganized+unsubscr...@googlegroups.com. To post to this group, send email to mylifeorganized@googlegroups.com. Visit this group at http://groups.google.com/group/mylifeorganized. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/160cf06a-5009-4cd5-b7e7-956bbd8933fd%40googlegroups.com. For more options, visit https://groups.google.com/groups/opt_out.
