P.S. Can anyone direct me to the instructions on how to use Advanced
Filters?
On Tuesday, December 2, 2014 4:08:03 AM UTC, Dwight Arthur wrote:
>
> Hi, John. Question: Do you have a copy of the User Manual? If not, I would
> recommend that you get a copy and look through it. If you are having
> trouble finding it, try Googling “MyLifeOrganized User Manual” - Most if
> not all of the issues that you report as annoying or as deeply annoying
> would be easily resolved by using the controls documented in the user
> manual.
>
>
>
> I also think that what you are calling a bug is actually a choice made by
> the designer of the view. Since you are free to design your own views that
> work differently, I don’t think “bug” is the right word.
>
>
>
> If you are comfortable with the Active Actions view in terms of columns
> displayed, sorts etc but you want to see only those tasks which are the
> next action in their respective projects or folders, you would
>
> 1. display the Active Actions view
>
> 2. In the left panel, if you see a list of views click on the title
> “VIEWS” to switch to the view details for Active Actions
>
> 3. In the view details find a section “General” (probably at or near the
> top). If it’s collapsed click on the title “General” to expand it.
>
> 4. The first control should say “Show Actions: Active” – click on it and
> change it to “Show Actions: Next Action”
>
>
>
> Have a look at the to do list in the center. If it’s not what you wanted
> you can adjust other view details like sort, or what columns are displayed,
> or contexts to include or exclude. If you like it and will be using it
> often, click Save View at the bottom of the view details, and give it a
> name, like “Active Next Actions” or something easy to remember.
>
>
>
> You might want to create a new tab with an appropriate name and icon, make
> this the default view, lock the tab to this view, pin the tab and any
> number of other things that make it totally consistent with how you want to
> manage your tasks.
>
>
>
> If you try out some of the controls that you will find in the manual you
> will probably find that you are able to create a view that allows you to
> achieve effective and efficient management of your tasks and a good
> implementation of GTD. When you get there, be sure to come back and share a
> description of your view design on this forum – users always appreciate a
> fresh look at have to make a better view.
>
> -Dwight
>
>
>
>
>
> *From:* mylifeo...@googlegroups.com <javascript:> [mailto:
> mylifeo...@googlegroups.com <javascript:>] *On Behalf Of *John Smith
> *Sent:* Monday, December 01, 2014 10:19 PM
> *To:* mylifeo...@googlegroups.com <javascript:>
> *Subject:* Re: [MLO] PROBLEM: ALL Next Actions of a Project disappear if
> the 1st Action in list has start date in future
>
>
>
> To get clear:
>
> In MLO, it appears that the sort order of "Next Actions by Project" does
> use the Urgency & Importance of the Project itself, even though it isn't
> even showing those fields(!). In fact would argue that the fact that there
> it fails to show the importance & urgency fields of the Project - (but
> bizarrely it does show both for the Task itself) - is effectively a bug.
> i.e. Why is it sorting by something that it isn't showing to the user?!
>
> This is deeply irritating because you cant actually see which Projects are
> supposed to be Urgent and/or Important in this ("Next Actions by Project")
> view.
>
> Even more irritating is that if you click on a Project in the "Next
> Actions by Project" view, you can't either change or even see the Urgency
> or Importance of that project in the Properties dialogue box on the right
> hand side of the screen. And you are forced to go back to the Outline view
> to see what is actually going on at the Project level. In fact even if you
> manually format or "highlight" a project in the "Outline - All Tasks" view,
> still that highlighting also fails to appear visually on the Next Actions
> by Project view.
>
> This all means that "Next Actions by Project" is an absolutely *terrible*
> place
> for seeing what is Imporant and/or Urgent, even though that is how the
> projects are in fact sorted!
>
> My only workaround seems to be to use the tickbox called "Complete
> subtasks in order" for the Project and use the view called "Active
> Actions", which is of course sorted by the Urgency & Importance of the
> (just) one subtask which is left visible, compared to the Urgency &
> Importance of the other subtask. This view does of course ignore the
> Urgency & Importance of the actual projects though!
>
> Any suggestions?
>
> J
>
> On Tuesday, December 2, 2014 2:39:49 AM UTC, John Smith wrote:
>
>
>
> > It's my opinion that you are using "next actions" together with
> "subtasks in order" where you should be using "next actions" only.
>
> Yikes, er yes, you may well be correct!
>
> BUT
>
> I dont like the "Next Actions by Project" for several reasons (see below).
> Meanwhile is it possible to set up "Next Actions" (with one next action
> for each project) that looks like "Active Actions" but without the line
> showing the Project name?
>
> It appears that the sort order of "Next Actions by Project" does
> determines the sort order of Project by using the Project Urgency &
> Importance, even though it isnt even showing those fields(!). In fact would
> argue that the fact that there fails to show the importance & urgency of
> the project, (but does show both for the Next Task) is effectively a bug.
> This is irritating because you cant actually see what is supposed to be
> Urgent and/or Important being highlighted as being such.
>
>
>
> Even more irritating is that if you click on a project in the "Next
> Actions by Project" view you can't either change or even see the Urgency or
> Importance of that project - you are forced to go back to the Outline view.
> In fact even if you manually format or "highlight" a project in the
> "Outline - All Tasks" view, still that highlighting fails to appear
> visually on the Next Actions by Project view.
>
> Btw, on the "Next Actions by Project" view, how can I make the Project
> stop being bold?
>
>
>
> Thanks
>
>
>
> J
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> On Monday, December 1, 2014 3:18:23 PM UTC, Dwight Arthur wrote:
>
> Hi, John. It's my opinion that you are using "next actions" together with
> "subtasks in order" where you should be using "next actions" only.
>
> Next actions is implemented as: from each project or folder, show only the
> first active subtask. "First" is determined by position within the
> outline. If the first subtask isn't active (ie is blocked) the following
> subtask gets considered, and so on. I think that this is what you want.
>
> Subtasks in order adds a constraint that no subtask will be considered
> active if there's an uncompleted subtask in the same project or folder,
> higher in the outline. Even if the higher task is inactive/blocked.
> -Dwight
> Mlo betazoid on Android sgn2
>
> On Nov 29, 2014, John Smith <shi...@gmail.com> wrote:
>
> Hi
>
>
>
> I have a question about Next Actions.
>
>
>
> Background:
>
> In alignment with GTD theory, and to prevent overwhelm, I generally like
> seeing only ONE Next Action (i.e. not the whole list of actions) per
> Project.
>
> For this reason I want essentially all my Projects to have "Complete the
> subtasks in order" ticked.
>
>
> Problem:
>
> BUT if the Next Action happens to be delayed so that I have a start date
> for it in the future, then when I click on "Active Actions", suddenly there
> are NO active actions at all visible for that project.
> Likewise it also disappears from the Next Actions by Project view :^(
>
>
> Is there any way around this?
>
> i.e. Is there any way for a project to show the Next Action that is not
> delayed?!
>
>
>
> J
>
>
>
>
>
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