UPDATE02: In the meantime I have discovered an other useful view - "Next Action by Context (by Computed-Score)" The idea here is that you get to see: a) All your Contexts on a single page (i.e. the page is Grouped by Context) b) Then within Context, you have your Next Actions (that are using that Context) c) And your Next Actions are sorted by something useful (e.g. by Computer-Score)
For the record I set it up as follows: Filter ==> General ==> Show Actions: Next Actions Filter ==> General ==> Show Hierarchy: No Filter ==> Add Avanced ==> [un-ticked] Filter ==> Group & Sort ==> Group by ==> Context (group expanded) Filter ==> Group & Sort ==> Sort... ==> Sort tasks by ==> Computed-Score, Descending This is very useful as it means I dont need to set up one view for each of my Contexts. I also get my Next Actions sorted intelligently within each Context (by Importance + Urgency i.e. Computed-Score) Also I get to see which Actions are how important by making the Importance and Urgency columns visible. And I can move them up an down the list if necessary simply but adjusting the Importance and/or Urgency in the right hand Properties pane. Pretty useful. :) Nonetheless I would still prefer all my Actions to bear the Importance and Urgency of the underlying Project rather than value at the Action level. The reason is because as soon as they are ticked off the next Next Action will (probably)not have the correct Importance/ Urgency. I mean normally (for me at least) it's the completion of the *whole project* that is important and which needs to hit a deadline, rather than individual actions themselves being Important/Urgent in their own right, (separately from that of the rest of the Project). Anyone with me on this? J On Wednesday, December 3, 2014 2:41:10 AM UTC, John Smith wrote: > > UPDATE: > I have discovered a serious problem with the View that I built as > described above. Which is that it is only showing Actions that are part of > Projects. This means that Actions that have not (yet) been allocated a > Project do not appear. And likewise when you tick the last Action off a > project, the project disappears from view. Drat!! Back to square one... > >:^( > > > > > > On Wednesday, December 3, 2014 1:23:37 AM UTC, John Smith wrote: >> >> Andrie >> >> Thank you - yes that's helpful. >> >> >> Meanwhile can you help me with this problem. >> >> I am trying to create a list of Next Actions - one per Project, but also >> sorted not each Action's own Importance, but sorted by the Importance of >> the *Project* to which each action belongs. >> And also to be able to see and edit the Importance of the Project to >> which each Action belongs. >> >> Background: It seems to me that it is the Importance (and Urgency) of the >> Project itself that is the most helpful think to keep an eye one. Whereas >> if you sorted by the Importance of an Action then that would disappear as >> soon as the Action is completed. >> >> I have experimented *at some length* with "Next Actions by Project". And >> I have tried to use the filter setting: >> Filter ==> General ==> Show Actions: Next Actions >> However although this does create views that only show one Next Action >> project, and although the Projects are can be put into order of >> Project-level importance, you can not SEE (nor edit) the level of >> Importance on that screen. So that is useless to me(!) >> >> I have eventually concluded (after more time than is healthy!) that, very >> counter-intuitively, that "Next Actions by Project" is NOT the way to go. >> >> The only thing that seems to work is to tick "Complete Subtasks in Order" >> on every single project [slightly irritating] and then create a View with: >> Filter ==> General ==> Show Actions: Active >> Filter ==> General ==> Show Hierarchy: Yes >> Filter ==> Add Avanced ==> [un-ticked] >> Filter ==> Group & Sort ==> Group by ==> (none) >> Filter ==> Group & Sort ==> Sort... ==> Sort tasks by ==> Importance, >> Descending >> >> This has the added benefit that I can quickly see what other Actions are >> queuing up for a Project by unticking (Complete subtasks in order) field >> (using the hotkey Alt/P). And if I wish to change the Next Action for >> another one, I can of course then very easily scroll down and move the one >> of the other actions up into the Next Action position (e.g. by using arrow >> keys and Shift/Alt/UpArrow etc). And do all this without my hands leaving >> the keyboard. >> >> One problem: >> For larger projects, using "Complete Subtasks in Order" becomes a problem >> because the whole of the rest of the tree below a project is reduced to a >> single next task! And I still suspect that Next Action would be better, >> it's just that I can not for the life of me work out how to use it in a way >> that works as I need! >> >> J >> > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To post to this group, send email to [email protected]. Visit this group at http://groups.google.com/group/mylifeorganized. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/2783e50c-d694-4226-a6ad-2803556eded5%40googlegroups.com. For more options, visit https://groups.google.com/d/optout.
