On Monday, April 10, 2017 at 11:40:37 AM UTC-4, Michael Mroczka wrote: > > Alright, so I know some of us have private things in our MLO lists, but > I'm looking for this post to open up the secrecy of how you structure your > personal MLO. In an effort to share I've provided some pics to get an idea > of how I personally use it. You can always blur tasks that you want to keep > private with a quick online tool like this ( > http://www196.lunapic.com/editor/ ). > > It took me forever to figure out how I wanted to structure my Projects and > Folders so that they weren't a total mess. I finally stumbled across this > amazing post <http://andrewminer.tumblr.com/omnifocus> showing how to use > Omnifocus effectively by setting up folders by ROLES in your life. See the > picture below. > > > <https://lh3.googleusercontent.com/-iEw6mHDA8xA/WOuhwbHklHI/AAAAAAAAAxM/zmiPbXsEsCUezB0t6Tw-ZBk_Dccg1keRQCLcB/s1600/omni.jpg> > > After I had that revelation, I modified it slightly to better fit my > life's priorities and ended up with this... > > > <https://lh3.googleusercontent.com/-yAM6I5j3ryQ/WOuiQkbMKKI/AAAAAAAAAxU/5hxL9F940A47tLpZTL4nHn0X9teQovpEACLcB/s1600/mlo.jpg> > This is a cool configuration I've used for the last 2 years. The best > thing about using this type of folder hierarchy is that if you prioritize > these top level folders into what is most important to you then all your > tasks in your default views will 'default' to this priority. So for > example, if I looked for tasks due in the next 7 days it would first show > me my '12 Week Year' tasks, then my 'Husband' tasks, then my 'Spiritual' > tasks, etc. That is super cool! > > With this said, however, I've seen other people use simpler structures > like just 2 folders Work and Personal with much success and many variations > apart from this. The biggest drawback I've found with using this folder > hierarchy is that there are many cases where a task could easily fall into > more than one folder and you're left with either needing to duplicate the > task (BAD) or only seeing it in one of the folders. For example, I may > personally want to work on "Improving my Python coding skills", but should > that go in the Hobbyist folder? Or perhaps Career Development? Or maybe > Education? And if I need to "Do the dishes", should that go into the > "Husband" folder or the "Owner" folder, or the "Misc" folder? > > > I also found a problem with identifying tasks that were relavant to do NOW > vs. seeing things that I may someday want to do. Grouping them by context > can work, but for me using folders seemed to work better, so in each major > folder I have a 2 sub-folders. I keep projects and single tasks that I'm > actively working on this week inside the major folder and then sort > tasks/projects that are not in progress into a folder called > "Someday/Definitely (But Not This Week)" folder and tasks that I have not > started or even committed myself to doing into the "Someday/Maybe" folder. > I then hide the 2 sub folders from the task list using the "Hide branch in > To-Do" option so that none of those tasks show up in my views unless I move > them into the active workspace in the folder. See below for a better > understanding. > > > <https://lh3.googleusercontent.com/-H4a8UL-YBHs/WOumfL74klI/AAAAAAAAAxk/eTR2XTlbAbIUewb2F9K5ycVByo9QDhl-QCLcB/s1600/mlo%2Bsubtasks.png> > > > Please post a picture on how organize your MLO tasks folders so we can get > some other ideas! Do you organize by ROLE like I do? Maybe by EFFORT? Or > perhaps by TIME? > > Let us know! Share your structure! :) > > -Mike >
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