Hello all, So I'm a loooooooong-time user (early 2000's) of MLO and have configured and used it in many different ways over the years, trying to leverage the full power of this amazing tool to capture all my interests and to-do items across all my Areas of Focus, Interest, and Responsibility, present them in clean, organized, and optimized and relevant lists, and do all that in as efficiently and easily as possible. It's been a long journey of testing, trying things out, chucking out ideas that didn't work, going back to the drawing board, re-investigating MLO features and how to leverage them And today, using a combination of flags, folders, projects, outlines, lists, importance, urgency, contexts, and some very fancy Advanced Filtered Views, I have a system that truly captures "everything" in an almost perfect system and process that is easy to use, update, and add to. But over the years, the one feature that has eluded my understanding has been Workspaces. I've never been able to come up with a way to leverage WS to make my system more efficient and easier to use. I've always ended up abandoning any configuration that included them because they inevitably ended up complicating things and slowing things down, becoming cumbersome and unwieldy. Now, I want to be clear, this is completely a failing on my part to understand how they were meant to be used, and not the result of a poor or pointless design. I've never seemed to be able to get my head around how to use them right, and I've never liked that. If there's a way for a tool to help make things easier to manage, I want to utilize it. So with that in mind, I set out this week to finally be able to check off "complete MLO setup" in my "implement GTD" project :)
After spending a few hours over the last couple of days combing through the posts in this Group and Googling the net in general, I think I've distilled the purpose of Workspaces down to a very simple and concise explanation and I wanted to post it here to see if any of you all might share what you think about what I've come up with. What I've come to understand about Workspaces is as follows: Essentially, workspaces are used to apply views to a subset of the outline. ➜ either to apply different views to the same subset(zoom) of the outline, or ➜ to apply the same view to multiple, different, subsets at the same time, without having to zoom out, find a different branch, and zooming back in. You can also customize a view (adding further filters, groupings, sortings, etc.) applied to a Workspace without affecting other Workspaces using that view (unless you Save the view, then it overwrites the view and applies it to all Workspaces currently using it) without having to create a new, separate, and specialized View for one specific purpose (the goal being to keep your views as generic as possible so they can be applied and reused in multiple "contexts" (general meaning of the term context, not MLO-specific). So far this definition has been working really well, and I'd love to hear any feedback or thoughts any of you pro users might have. Have I missed anything? Is there another way to interpret or use the feature-set of Workspaces? Did I nail it? Is there anything else I should consider them for? Looking forward to hearing thoughts. Cheers all, Alan -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To post to this group, send email to [email protected]. Visit this group at https://groups.google.com/group/mylifeorganized. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/935778ce-a80b-4a5a-b567-9231a43939d3%40googlegroups.com. For more options, visit https://groups.google.com/d/optout.
