Just wanted to bookmark this. I'm just getting started, and this is way over my head, but definitely looks like something I want to come back and look at in a few weeks. Thanks to all who posted here for the great detail.
On Sunday, January 14, 2018 at 2:03:17 PM UTC-5, Dwight wrote: > > Hi, Alan. I think that you have created comprehensive and definitive > documentation of the function of a workspace, omitting just one small > point which I will get to later. You may or may not want to also mention > use cases that give the workspace value to the user - my favorite is use > of the tab bar as a kind of speed dial for views. I keep 26 of my > favorite views (or view/zoom combinations) in tabs, each locked and > pinned so that only the icon shows (I have many custom icons). I'm able > to bring up the exact view I want in a single click almost every time. > > The missing piece is synchronization of selection and zoom. I don't use > zoom synch much but selection synch is very useful. For readers who > don't know, I will explain that the workspace setup window allows the > user to control several things about functioning of a workspace, one of > which is "synch selection with first tab". This is one of several > aspects of MLO which dictate that the first tab should always be a > locked, pinned "All Tasks" view. Here is a scenario that shows the use > of this option: > > My setup has four tabs, all locked and pinned. First is All Tasks. > Second is Calls, showing every active task whose context includes > "call". The third is for my customer BVMI, and shows anything with the > #BVMI context, together with all children. The fourth is "recently > modified" showing any task modified in the last three days, sorted and > grouped by date/time modified, most recent first.The workspaces for > Calls and BVMI are set to synch with the first workspace, RecentMod is > not. > > I see an RFP from BVMI's competitor NJPHC and add a note to my inbox to > look into submitting a bid. Later, I am making my morning phone calls > and the next one is Touch base with BVMI >WorkCallsEastern #BVMI. I tap > on the task to select it and display the note which gives me the phone > number and some reminders from my last call. I tap the phone number > which places the call. While the phone is dialing, I tap the BVMI tab. > The tab comes up, showing me everything in my profile related to this > client. There are a few pages of it, but the display is open to the > project that we need to discuss. We discuss the project stats, the > weather, and the customer's daughter's upcoming wedding. I mention, for > full disclosure, that I will be considering submitting a bid for NJPHC. > My client gives me several good reasons to forego this bid so I tap the > RecentMod tab, delete the note about the bid, tap the BVMI tab and > finish discussing projects, tap the calls icon, mark the call completed, > and go on to the next call. > > How did selection synch help me? > > When I was viewing the CALLS workspace and tapped the Touch Base with > BVMI task, it became the currently selected task in the Calls workspace. > Because the Calls workspace does selection synch with the first tab (All > Tasks), Touch Base With BVMI also becomes the currently selected task in > All Tasks. Because the BVMI workspace does selection synch with the > first tab, Touch Base with BVMI is now the selected task in the BVMI > tab. (This is all really just to make Calls and BVMI synch selection > with each other, All Tasks is just a necessary intermediary). When I tap > the BVMI tab, it will open to the correct page because the Touch Base > task is the currently selected item and the view opens there. > > When I tapped the RecentMods tab, it did not try to find the Touch Base > item because it does not do selection synch. When I go back to the Calls > page, it is still pointing to my current call. My activity on the Recent > Mods page did not affect the current selection, even though Calls synchs > selection, because RecentMods does not synch selection. > > I hope this gives you an idea of when to use and when not to use > selection synch. > > -Dwight > > On 1/14/2018 11:31 AM, Alan Limebeer wrote: > > Hello all, > > > > So I'm a loooooooong-time user (early 2000's) of MLO and have configured > > and used it in many different ways over the years, trying to leverage > > the full power of this amazing tool to capture all my interests and > > to-do items across all my Areas of Focus, Interest, and Responsibility, > > present them in clean, organized, and optimized and relevant lists, and > > do all that in as efficiently and easily as possible. It's been a long > > journey of testing, trying things out, chucking out ideas that didn't > > work, going back to the drawing board, re-investigating MLO features and > > how to leverage them And today, using a combination of flags, folders, > > projects, outlines, lists, importance, urgency, contexts, and some very > > fancy Advanced Filtered Views, I have a system that truly captures > > "everything" in an almost perfect system and process that is easy to > > use, update, and add to. But over the years, the one feature that has > > eluded my understanding has been Workspaces. I've never been able to > > come up with a way to leverage WS to make my system more efficient and > > easier to use. I've always ended up abandoning any configuration that > > included them because they inevitably ended up complicating things and > > slowing things down, becoming cumbersome and unwieldy. Now, I want to be > > clear, this is completely a failing on my part to understand how they > > were meant to be used, and not the result of a poor or pointless design. > > I've never seemed to be able to get my head around how to use them > > right, and I've never liked that. If there's a way for a tool to help > > make things easier to manage, I want to utilize it. So with that in > > mind, I set out this week to finally be able to check off "complete MLO > > setup" in my "implement GTD" project :) > > > > After spending a few hours over the last couple of days combing through > > the posts in this Group and Googling the net in general, I think I've > > distilled the purpose of Workspaces down to a very simple and concise > > explanation and I wanted to post it here to see if any of you all might > > share what you think about what I've come up with. What I've come to > > understand about Workspaces is as follows: > > > > Essentially, workspaces are used to apply views to a subset of the > outline. > > > > ➜either to apply different views to the same subset(zoom) of the > outline, or > > > > ➜to apply the same view to multiple, different, subsets at the same > > time, without having to zoom out, find a different branch, and zooming > > back in. > > > > You can also customize a view (adding further filters, groupings, > > sortings, etc.) applied to a Workspace without affecting other > > Workspaces using that view (unless you Save the view, then it overwrites > > the view and applies it to all Workspaces currently using it) without > > having to create a new, separate, and specialized View for one specific > > purpose (the goal being to keep your views as generic as possible so > > they can be applied and reused in multiple "contexts" (general meaning > > of the term context, not MLO-specific). > > > > > > So far this definition has been working really well, and I'd love to > > hear any feedback or thoughts any of you pro users might have. Have I > > missed anything? Is there another way to interpret or use the > > feature-set of Workspaces? Did I nail it? Is there anything else I > > should consider them for? > > > > > > Looking forward to hearing thoughts. > > > > > > Cheers all, > > > > Alan > > > > > > -- > > You received this message because you are subscribed to the Google > > Groups "MyLifeOrganized" group. > > To unsubscribe from this group and stop receiving emails from it, send > > an email to [email protected] <javascript:> > > <mailto:[email protected] <javascript:>>. > > To post to this group, send email to [email protected] > <javascript:> > > <mailto:[email protected] <javascript:>>. > > Visit this group at https://groups.google.com/group/mylifeorganized. > > To view this discussion on the web visit > > > https://groups.google.com/d/msgid/mylifeorganized/935778ce-a80b-4a5a-b567-9231a43939d3%40googlegroups.com > > > < > https://groups.google.com/d/msgid/mylifeorganized/935778ce-a80b-4a5a-b567-9231a43939d3%40googlegroups.com?utm_medium=email&utm_source=footer>. > > > > For more options, visit https://groups.google.com/d/optout. > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. 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