for No. 5, there is Task by e-mail using Cloud Sync, which MLO sync service let you to send email as tasks to your inbox, you can check it from: https://blog.mylifeorganized.net/2012/02/task-by-email-released-on-mlo-cloud.html
Regards, On Monday, 30 March 2020 04:39:55 UTC+8, Stéph wrote: > > I don't think I agree about the comment on gtd, Gary. For its core lists, > David Allen just proposes a list of tasks for each context and a project > list - You can do this with a few sheets of paper, so you can definitely > make your MLO lists match this "strict GTD" system. However, MLO adds a > load of other (optional) task parameters, so you can use other systems (I > use a combination of Stephen Covery's "7 Habits" and the GTD, to make a > system that works for me). You can use as many or as few of the MLO > parameters as you need. > > *However*, there is next to no scripting or inheritance for new or > modified tasks, so each parameter has to be entered or changed manually. > Each parameter you have to maintain means that you take longer managing > your system, rather than getting on with your tasks, so I'd recommend > keeping it as simple and using as few of the different parameters as you > can. > > Other than the flexibility of the task parameters, the great strength of > MLO is its search and filtering functions, which mean that you can set up > very many detailed, customised views of your task list, to help focus in on > just what you need to see at any particular time. I haven't seen more > flexible task management software, anywhere else, for this. > > Regarding John's list of requests. Here are my thoughts on the current > state of development (from the point of view of the desktop application, > though the mobile ones are similar): > > 1. Extremely easy/fast data entry - PARTIALLY. There are quiet a lot of > shortcut keys and customisable hotkeys. However, data entry is slowed down > by the need to manually edit all of the parameters, rather than being able > to set up any kind of inheritance. > > 2. Multi-levels of Projects and Actions - YES. The outline tree can be > nested to almost infinite depth. > > 3. Ease of changing an item between Projects and Actions - YES. Hotkeys > for toggling "project" and "folder" statuses, among other parameters. > > 4. Next Actions - YES, I think - I haven't used "complete actions in > order" or dependencies much, but they're available. You can also set up > custom filters to narrow down to the important next steps in each project. > > 5. The ability to send emails into the "In Basket" for processing (ideally > with tags embedded in the title) - ?DON'T KNOW. > > 6. Ability to put Projects (and Actions) into some sort of *priority *that > is can be sorted/reported on and which is clearly visible with *colour*.- > YES. Importance, Urgency, star, due dates, etc, combined with customer > filters, sorting and custom Automatic Formatting rules. > > 7. "Focus" mark-up. - YES - I review my filtered and sorted task list and > use the Star to tag items I want to focus on, for the day. Alternatives are > flags or just relying on Importance, Urgency and Due Date to give an > automatic Computed Score and sort the tasks into order. > > 8. The ability do move projects up and down the list of projects FAST > using hotkeys - YES. I have the hotkeys set up as Ctrl+Alt+arrow keys. I > have hotkey Ctrl+Alt+M set up for the more free-form Move function - In the > pop-up Move window, you can select different views, so quickly change to a > list of projects or folders (or any other view you like) to help find where > to move your task. The F3 window is also very useful if you want to drag > and drop a lot of tasks to different locations in your outline. > > 9. Either a good web or PC application... - YES, the PC-application is > pretty good. NO for the web application. > > 10. ...that syncs well with a mobile app... that works off-line (as well > as on-line) - YES (*mostly*). I use PC and iPhone app. However, WiFi sync > has always been a bit of a pain to set up and maintain, unless you have a > static IP address for your PC and a single WiFi network that you always > use. WiFi sync no longer works for me, so I'm soon going to have to start a > (cheap) server-sync subscription. Either way, the sync conflict resolution > function and automated file backups are pretty thorough, though. > > 11. Excellent security/encryption of all my project data - PARTIAL. There > are other discussion threads on the lack of transport security and the > reliance on Amazon web server security for the server-side file. WiFi sync > could be more secure, if your WiFi networks are kept private and secure and > all the PCs and mobile devices are looked after. > > 12. A development team that has a history if being responsive to user > requests - PARTIAL. Since Alyona was hired, she's worked to respond to > questions and problems pretty quickly. Whenever I've had a significant > problem, an email to support (or a post to the community) has got a pretty > quick response. However, there are complaints that we don't get to see any > development plans or timescales (probably because the team don't want to > make any promises that they then can't achieve) and that many feature > requests don't get a reply. I think we just have to be patient and accept > that's how a lot of software companies work. MLO is much more communicative > than Microsoft, for example! > > I hope that some people find this helpful. > > Stéphane > > > On Sunday, 29 March 2020 17:17:10 UTC+1, [email protected] wrote: >> >> I sent MLO a GTD template in February for them to look at and help make >> work. I sent them a follow up this week. I think it reinforces a few of >> your points because a strict GTD is not possible without some extra >> functionality. Some of your other requests are more general MLO >> capabilities e.g. project hierarchy, colour coding. I am sure many people >> would welcome them. Of course some may be doable now because the manual >> lacks examples of how to harness MLO's industrial strength and we rely on >> insights from peer users >> >> Warm regards/gary >> >> >> On 30 Mar 2020 at 1:35 am, John . Smith <[email protected]> wrote: >> >> >> It's been a few months since I checked-in. >> >> Have there been any new developments in any of the areas (which I list >> below) when I sought back in 2014. >> >> With thanks >> >> J >> >> >> >> On Monday, November 24, 2014 at 8:49:00 PM UTC, John . Smith wrote: >>> >>> >>> Hello >>> >>> I am new to GTD and to MLO. I have been using a web-only app called >>> GTDNext. But I am frustrated that there is no mobile app version. I am >>> looking for a tool to automate GTD lists (David Allen) >>> >>> I am looking for a tool with the following features: >>> >>> 1. Extremely easy/fast data entry (using lots of hotkeys and only >>> minimal use of the mouse) >>> >>> 2. Multi-levels of Projects and Actions (i.e. sub-projects and/or >>> sub-action ) >>> >>> 3. Ease of changing an item between Projects and Actions (and back). >>> >>> 4. Next Actions - i.e. the ability to generate a queue of future Next >>> Actions for a Project, but with the ability to just show one Next Action >>> per Project. And as soon as you tick off an action as being complete, then >>> the next action in the queue immediately pops up as the official "Next >>> Action" for the Project. >>> >>> 5. The ability to send emails into the "In Basket" for processing >>> (ideally with tags embedded in the title). >>> >>> 6. Ability to put Projects (and Actions) into some sort of *priority *that >>> is can be sorted/reported on and which is clearly visible with *colour*. >>> i.e. I want to be able to see a screenful of items and without actually >>> needing to read anything, to see which are the most urgent (about 4 levels >>> of priority/color would be fine). >>> >>> 7. "Focus" mark-up. >>> i.e. Separate from "priority" to have some bright colour mechanism for >>> showing "has focus" (i.e. I have decided to do this item today) >>> >>> 8. The ability do move projects up and down the list of projects FAST >>> using hotkeys. i.e. To change the sort order of both Projects and Actions >>> within projects very easily >>> >>> 9. Either a good web or PC application... >>> >>> 10. ...that syncs well with a mobile app... that works off-line (as well >>> as on-line). >>> >>> 11. Excellent security/encryption of all my project data >>> >>> 12. A development team that has a history if being responsive to user >>> requests. >>> >>> In your opinion, how well does MLO match up? >>> >>> Many thanks >>> >>> J >>> >>> >>> >>> >>> >>> -- >> You received this message because you are subscribed to the Google Groups >> "MyLifeOrganized" group. >> To unsubscribe from this group and stop receiving emails from it, send an >> email to [email protected]. >> To view this discussion on the web visit >> https://groups.google.com/d/msgid/mylifeorganized/9ef5fbad-f8fa-4dfe-b6b7-921508e05853%40googlegroups.com >> >> <https://groups.google.com/d/msgid/mylifeorganized/9ef5fbad-f8fa-4dfe-b6b7-921508e05853%40googlegroups.com?utm_medium=email&utm_source=footer> >> . >> >> -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. 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