Hello Brian, Sorry for the late reply from me - This is the first time I've taken a look at this forum for a few months.
I agree, it takes too much time and effort to estimate the duration of every task and then select a set of tasks to suit the amount of available time in the day. MLO isn't set up for time-blocking, although you might be able to synchronise task dates with Google Calendar and then drag and drop them into blocks in your calendar. There is quite a lot of guidance and YouTube videos out there which suggest that time blocking in a calendar is more effective than To-Do lists, by the way. *Here's one workaround: * Rather than try to estimate exact durations for tasks, you could use *flags *or *categories *to categorise your task durations into: - All-day (8h) - Half-day (4h) - Quarter-day (2h) - 1h - <20 minutes. Generally, To-Do apps suggest that you plan your day each morning (or the evening before). They often have a system for you to click to select today's tasks. In MLO, the simplest way to do your plan for the day would be to use the *Star* property to select that day's tasks. If you set up a view with tasks grouped by flag, sorted into due date order within each group, it would be easy to make sure you star no more than 1 all-day task, or 2 half-day tasks, or 4 quarter-day tasks, or 8 1h tasks (or a combination of these... or actually *fewer tasks*, because there's no way most people can stick to a plan which fills an 8h working day, when 25 - 75% of the day will be filled with unplanned stuff like calls, emergencies, ad-hoc meetings, etc). *Before *choosing tasks, subtract the number of hours already allocated to* scheduled activities *(meetings, travel, site visits) and* routine daily activities *(lunch, 1/2 hour catching up on calls, daily team scrum meeting, gym, journaling 1/2 hour, whatever else). Most of the rest of the day, you'll then be going through and checking off the list in your "starred" view. I hope those thoughts are useful. Stéphane On Saturday 10 February 2024 at 04:49:50 UTC Brian Bulkowski wrote: > Hey. I am a n00b user and almost don't want to post my n00b questions, > but, on the other hand, I'm about to start using MLO because I can't really > find the workflow I want. > > I have a lot of projects, and a lot of subtasks. I love the idea of that > view, and the day's todo list. > > In order to "sweep" from projects to a day's todo, I want to have time > estimates for tasks. I find entering time estimates cumbersom. Min, max. I > guess I have to look through the keyboard shortcuts to find the right way. > > I mostly want to select the day's tasks from my big lists, and have it be > a set of tasks that fits the amount of time. I'd like a view that shows the > amount of I'm planning for the day. > > I want my recurring tasks to auto-populate, and I want that task to show > up in the next day's sweep, and those expired tasks I want to be removed (I > saw a recent post asking how to have recurring tasks auto-close, there > wasn't an answer). > > I'm also discouraged about the Android interface. I spend a lot more time > in the morning with my android tablet (with keyboard), and the interface is > ... not super intuitive. > > I'll go through the videos again, but I'm starting to think I"ll be better > off with an agile planning tool (asana, monday) than this...... > > Any tips welcome! > > Thanks... > -- You received this message because you are subscribed to the Google Groups "MyLifeOrganized" group. To unsubscribe from this group and stop receiving emails from it, send an email to mylifeorganized+unsubscr...@googlegroups.com. To view this discussion on the web visit https://groups.google.com/d/msgid/mylifeorganized/74cc022a-6424-497a-9790-6053cdb10a05n%40googlegroups.com.
