Yes, the government entity needs to know that if they are to comply. A city not far from here was fined 900 bucks for every email they couldn't produce in a recent case. It came to 150 grand. We are a school, so we have the same issue. It's actually pretty easy to decide how to go. Ask them:
"Do you trust every employee to properly know all these different and ever changing requirements on retention?" The answer will be no. Your response will be you need to buy a decent searchable archiving system and archive everything. I have 900 mailboxes and so far I have 8.5 million messages in storage. I see no other way. From: [email protected] [mailto:[email protected]] On Behalf Of David Lum Sent: Tuesday, July 02, 2013 12:05 PM To: [email protected] Subject: [NTSysADM] E-mail retention Given this: http://arcweb.sos.state.or.us/doc/recmgmt/train/erm/emailman806.pdf Would it be the responsibility of the government entity to know the correct retention period for each message they receive? I'm trying to help a client determine how long e-mail should be kept, including the brick-level backups I have... David Lum Sr. Systems Engineer // NWEATM Office 503.548.5229 // Cell (voice/text) 503.267.9764
