Public records laws do not care about how the document is stored, only the content. If the content makes it a public record it must be retained according to that type of documents categorization. It can be on an email, paper, word or a napkin.
From: [email protected] [mailto:[email protected]] On Behalf Of Ziots, Edward Sent: Tuesday, July 02, 2013 12:38 PM To: [email protected] Subject: [NTSysADM] RE: E-mail retention What does the email policy say about email retention, also it mentions Public Records Law as it applies to email in state and local government agencies, requiring them to treat e-mail in the same manner as other important business records. So might have to look at what the Records Law says. I'd also worry about E-discovery as it relates to the email containment. Z Edward E. Ziots, CISSP, CISA, Security +, Network + Security Engineer Lifespan Organization [email protected]<mailto:[email protected]> Work:401-255-2497 This electronic message and any attachments may be privileged and confidential and protected from disclosure. If you are reading this message, but are not the intended recipient, nor an employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that you are strictly prohibited from copying, printing, forwarding or otherwise disseminating this communication. If you have received this communication in error, please immediately notify the sender by replying to the message. Then, delete the message from your computer. Thank you. [Description: Description: Lifespan] From: [email protected]<mailto:[email protected]> [mailto:[email protected]] On Behalf Of David Lum Sent: Tuesday, July 02, 2013 12:05 PM To: [email protected]<mailto:[email protected]> Subject: [NTSysADM] E-mail retention Given this: http://arcweb.sos.state.or.us/doc/recmgmt/train/erm/emailman806.pdf Would it be the responsibility of the government entity to know the correct retention period for each message they receive? I'm trying to help a client determine how long e-mail should be kept, including the brick-level backups I have... David Lum Sr. Systems Engineer // NWEATM Office 503.548.5229 // Cell (voice/text) 503.267.9764
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