We have been using a product called Application Xtender. It is currently an EMC product, but we adopted it long before the company had been acquired by EMC.
We do not have any written retention policy other than "forever". That word really scared me, but I have about ten years of stored records (almost a million records) and my data store is less that 100 Gig, so I guess forever is possible. We have been working on archived files that store our historical information. We have employed a student to work on scanning these records. Moving forward, we have started printing to pdf and electronically importing and indexing these records. No longer is the scanner being used for this work. There is also the ability for an add-in to MS Office, which allows direct import to AX from all office programs, including e-mail. Text is searchable, as is import date and many other fields. That being said, I am currently playing with MS Sharepoint Server 2010. I like the program, but it is definitely NOT as user friendly as Application Xtender. Both, Sharepoint and AX, allow for data retrieval through a web browser, so no local software needs to be installed. Jeff -----Original Message----- From: Roger Wright [mailto:[email protected]] Sent: Wednesday, April 28, 2010 12:25 PM To: NT System Admin Issues Subject: Re: Document Management Systems We'd probably start with a "going forward" methodology, not worrying about existing files. More concerned with files that are currently in electronic format (.xls, .pdf, .jpg, etc.) than in paper format. Those that are paper would have to be scanned and indexed along with the related electronic files. Die dulci fruere! Roger Wright ___ On Wed, Apr 28, 2010 at 3:00 PM, Ray <[email protected]> wrote: > Full text retrieval? What about existing documents, both printed and > non-printed? > > -----Original Message----- > From: Raper, Jonathan - Eagle [mailto:[email protected]] > Sent: Wednesday, April 28, 2010 11:21 AM > To: NT System Admin Issues > Subject: RE: Document Management Systems > > +1 - I'm looking for this kind of information as well. > > We're looking to leverage the fax server built into our Electronic > Medical Record system to handle administrative/non-clinical > information in order to minimize the receipt of paper faxing > altogether, if possible. This would require a third party application to grab > the documents from the fax server. > Taking it a step further, I could see the possible assigning of fax > numbers to individuals, but we've got to have a workable solution in place > first. > I'm sure whatever we decide on would be able to do much more than > that, but that would be our entry point. > > Jonathan L. Raper, A+, MCSA, MCSE > Technology Coordinator > Eagle Physicians & Associates, PA > [email protected] > www.eaglemds.com > > > -----Original Message----- > From: Roger Wright [mailto:[email protected]] > Sent: Wednesday, April 28, 2010 2:11 PM > To: NT System Admin Issues > Subject: Document Management Systems > > My company is beginning to look at some type of document management > system for ease of access, DR, and litigation compliance. One thing > we've determined is that we need to decide on a retention policy > before going much further. Other than that, we don't know whether an > in-house or hosted solution would be best, or if it's even a > cost-effective option to pursue. > > Any one care to share how you've made the transition from paper to > electronic document management? > Perhaps some lessons learned or "solutions" to avoid? > > TIA... > > > Die dulci fruere! > > Roger Wright > ___ > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > Any medical information contained in this electronic message is > CONFIDENTIAL and privileged. It is unlawful for unauthorized persons > to view, copy, disclose, or disseminate CONFIDENTIAL information. This > electronic message may contain information that is confidential and/or > legally privileged. It is intended only for the use of the > individual(s) and/or entity named as recipients in the message. If you > are not an intended recipient of this message, please notify the > sender immediately and delete this material from your computer. Do not > deliver, distribute or copy this message, and do not disclose its > contents or take any action in reliance on the information that it contains. > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > > > > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ > <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ > ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~
